Receptionist
SDP Management Consultancy
مجموع سنوات الخبرة :7 years, 11 أشهر
Prepare and submit all team Expense claims, scan
• Manage all room and conference (and call) bookings and arrangements.
• Coordinate all travel and logistics arrangements for the team including;
o local and inter-emirate taxis and driver
o flights and international travel
o hotel and accommodation
• Update office directory, contact details.
• Receive and send all office couriers.
• Receive visitors and guide them to concern person.
• Prepare letters, templates and memos.
• Receive and transfer office calls.
• Order stationery and pantry items.
• Responsible for entry office and parking cards.
for different entities (TEPY/ HUB and YLNG) in same office and with various Nationalities in
a different environment.
• Handle the front desk tasks and coordinate the reception of the visitors with the concerned person
and / or assistant.
• Perform secretarial tasks related to the administration of the office, including issue/edit memos
and circulars as required
• Handle the switchboard and emails in Arabic & English language
• Handle and distribute the couriers and incoming mails
• Prepare PRs and Call-offs in
a variety of documents i.e. memos, faxes, letters and reports in English and Arabic, as
appropriate and will translate documents into either language as required.
• Maintain the daily agenda and appointments, prepare mission orders.
• Support the Head of Administration as needed
• Act as focal point for the ordering of office supplies and verify invoices.
• Maintain all the HR forms and updated them as required
• Access, update and use the electronic HR Database to produce reports, data and information as
required.
• Distribute and collect daily documents/mail between HR and other Departments.
• Track all unprocessed/ not approved expense claims/documents with the TEPY/YLNG staff.
• Maintain the filing system for the HR manager that includes but not limited to TEPY & YLNG
expatriates
• Keep track with the Travel Budget/Hotels for expatriates and advise the HR manager on any
changes accordingly. And stand in for the Travel Officer during her absence
• Organize weekly meetings and functions, and update the weekly report.
• Develop and maintain good relationships and communications with other parties and divisions.
• Stand in for GM’s secretary in her absence.
• Undergo Emergency Response Training and participate actively in subsequent practices and real-
life emergency situations.
• Create a tracking sheet for the work permit follow up.
• Doing purchasing orders and call-offs and help general services department.
Help sort resumes and applications for job openings
• Arrange interviews by calling or emailing candidates and help to recruit around 30 candidates.
• Coordinate and help in a big recruitment project of Total Yemen on 2008 to trainee 80 Yemeni
graduates from different states in Yemen and recruit them in Company.
• Aid department managers in updating recruitment policies.
• Write memos, emails and other correspondence in response to queries and requests.
• Perform general administrative duties for the recruiting department, such as sorting mail, making
copies and answering phones.