Documents controller
AECOM REDCO QATAR
Total years of experience :9 years, 1 Months
Key Accountabilities & Activities:
•Performing quality administrative works & document control in accordance with the Client
and consultant requirements standards.
•Updating the files and controlling all logs as required by the project handling intake, scanning,
verification, storing documents, and Control and administer all incoming & outgoing documents.
•Providing support to the AECOM consultant Core team, Redco Head office & site office team.
•Receiving and submitting documents under transmittal externally and internally, distributing,
scanning, filing, archiving and uploading documents to the company servers such as submittals, MASs, shop drawings, RFIs, PRQs, MSTs, IRs submittals.
•Supervising correspondence record all incoming & outgoing letters PWA/AECOM/REDCO.
•Preparing and modifying documents including correspondence, reports, drafts, and emails.
•Responsible for setting up document control files for consultant engineers and suppliers.
•Troubleshoot computers (hardware & software), network and printer access problems.
•Collecting daily, weekly, and monthly employee time sheets & supporting seniors to preparing
monthly time sheets, attendance summary of all AECOM Staff.
•Preparing daily, weekly monthly project logs reports pertaining to documents.
Key Accountabilities & Activities:
•Monitoring all accounts and payments up to date.
•Maintaining & handling receipts and payments through cash and bank daily transfers.
•Verification of individual cashier cash and cashier reports.
•Responsible for office Petty Cash and handling monthly payroll.
•Handling of update tasks to ledgers journal entries transaction.
•Reconciling A/P transactions, all cash payments including bank statements.
•Vendors file maintenance reconciliation of all cash advance payments made.
•Monthly/Weekly reports payables & receivables recording, filling, reconciling.
Key Accountabilities & Activities:
•Handling company-wide vendor, distributions.
•Responsible for setting up document control files and suppliers.
•Handling cash book day to day transactions & daily Cash Closing.
•Verification of individual cashier cash and cashier reports.
•Maintaining & updating all suppliers, Ledgers.
•Maintaining & handling receipts and payments through cash and bank daily transfers.
•Responsible for office Petty Cash and handling monthly payroll.
•Reconciling A/P, A/R transactions, all cash payments including bank statements.
•Responsible for Preparing and modifying documents including correspondence, reports, and emails.
Key Accountabilities & Activities:
•Maintaining project record daily accounts operations.
•Maintaining & Handling cash and bank transactions receipts and payments.
•Preparation of monthly expenditure statement operational Charges including 10 Districts.
•Responsible for administrative support to Project Officers and field team.
•Maintain of staff personal files, leave, records, annual leave, disciplinary rules.
•Handling AR, AP, GL, bank reconciliation, petty cash, inventory, payroll (WPS).
•From a payroll perspective final settlement (FS) & vocation settlement (VS).
• Processing new employee's contracts and terminations.
•Providing supporting documents for auditors on a quarterly and yearly.
Final project we launch feasibility study regarding business plan through 5 group members and successfully present business plan with complete activities