DOCUMENT CONTROLLER
ASTAD PROJECT MANAGEMENT
Total years of experience :14 years, 8 Months
Receiving and distributing all documents. Preparation transmittal sheets for External Parties, Material & Shop drawing submittals and Filing etc. To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Ensure that all documents are issued with the transmittal system. Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution, Maintaining all the electronics documents in the software launched by the company.
Thorough knowledge of electronic documents management systems (Aconex)Responsible for establishing and maintaining effective document control system.Experience in leading a small group of Document Controllers team at Site, in additionto the execution of my own document control duties.Maintain registers of all receipts and issues or submissions of documents andcorrespondence.Expedite the return of documents and approvals or comments within the requiredtime period from internal and external parties to whom they have been issued ordistributed.Register, log, distribute, track, issue, maintain and control office and site projectdocuments and drawings.Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.Assist with the implementation, management and administration of the electronicdocument management system.Ensure that Project Team and contractors comply with the document managementsystem process and proceduresMaintain document logs for correspondence, material approval submittals, shopdrawing, RFI (incoming & outgoing).
Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc. To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Ensure that all documents are issued with the transmittal system. Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.
Responsible for establishing and maintaining effective document control systems. Ensuring that all project documentation is accurate, upto date and distributed to relevant parties concerned.
Duties: To ensure that the document control function is being performed in accordance with the procedures and in a timely manner To ensure that the Project Documentation hard copies and electronic messages are properly logged into the document control system with the latest revisions. To ensure sequential numbering system in all the outgoing documents. Ensure that all internally prepared documents are logged in to the document control system and that all issues are properly logged with appropriate transmittal Handle the tasks of processing projects documents Organize necessary filing and archiving of project documents.
Others: To ensure quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, sub-contractors and within all the departments in accordance with QMS standards. Providing assistance in preparation of projects documents such as Material Submittals, O & M Manuals, T & C procedures, Inspection Requests etc., Preparation of MIS reports on monthly basis. Also handling Qatar Civil Defense complete product approvals.
PG Diploma in Business Management