HR / Admin Assistant
Arab National Bank
مجموع سنوات الخبرة :20 years, 10 أشهر
Provides support to the staff of the department by ensuring the department accomplishes assigned responsibilities on a daily basis. This can include coordinating events, arranging meetings and travel plans, creating presentations, preparing reports, answering departmental phones and taking messages for other department staff when they are unavailable.
- Prepare and maintain all related documentation and employee files. This includes confidential electronic and paper documentation, such as employment contracts, performance reviews, as well as benefits and compensation information.
- Initiate and maintain physical and computerized departmental files for all employees and applicants
including verification of completeness of files.
- Weekly monitoring report for Executive Trainees and Handicapped employees to be forwarde to Compensation and Benefits Head.
-Updating records of all High Potential employees on weekly basis and all active Executive Trainees year by year.
- Dealing with Headhunters for recruitment purposes and initial screening for interview schedule on shortlisted candidates.
- Perform other duties as assigned.
Responsible for a diversified range of secretarial under Human Resources such as:
• Addition/deletion of Medical/Life Insurance with BUPA
• Recruiting and staffing logistics
• Performance management and improvement tracking systems for recruitment using MS Access program.
• Performs clerical duties in support of the recruitment and selection of staff and other department functions.
• Maintaining employee files and the HR filing system.
• Oracle Applications for adding new employee and monitoring updated to be added to the system
• Assist administrators in providing various employee information
• Establish and monitor files for positions advertised; schedule appointments for
Interviews and meetings
• Send correspondences for the various classifications of applicants as needed
• Posts vacancies and recruitment information on the district website and as assigned; posts vacancies in compliance with hiring authorizations and contract language; distributes job postings as assigned.
• Assisting with the day-to-day efficient operation of the HR office.
• Perform other Human Resources related duties as directed by supervisory personnel.
• Provide administrative/coordinator support such as answering telephone, assisting visitors, and resolving/or performing a range of administrative problems and inquiries.
• Provide staff with technical support for resolving desktop or network problems
• Schedule and coordinating meetings, events, appointments, and/or other similar activities to the superior which may include coordinating travel and lodging arrangements.
• Operate personal computer to compose and edit correspondence and/or memoranda from verbal direction or from knowledge of established department policies. Prepare, transcribe, compose, type, edit and distribute agendas and/or meeting minutes.
• Coordinate and perform a range of staff and/or operational support activities for the department, serve as a liaison with other departments in the resolution of day-today administrative and operational problems.
• Sort, screen review and distribute incoming and outgoing mail; compose, prepare or ensure timely responses to a variety of written inquiries.
• Establish maintain and update files, database, records and other documents; develop and maintain data, stock or capital requirement inventories.
• Requisitions supplies, printing, maintenance and other services
• Maintain confidentiality across all levels regarding sensitive information.
• Perform miscellaneous job-related duties as and when assigned.
• Operations work related Clients statement, all related work in operations, back ground in Back Office.
• Responsible for Monthly Client Account Statement and Daily Funds monitoring report.
• Monitoring of Daily Mutual Funds and send it to various concerned departments of the company.
• Subscription and Redemptions logging for monitoring and all management fees preparation of all funds.
• Provides complete secretarial services for the superior, routing callers and correspondence as necessary and taking initiative for other matters especially for some HR concerns.
• Assigned for the production of Safety film used for complying the requirements
in MARINA.
• Over-all in charge for the requested materials specially for the needs of all the vessels
• Responsible for ex-dealing with ABS-CBN and GMA7 for advertising purposes
of the company.
• Updating website of the company from time to time. Checking emails made
by the client and other concerned companies.
• Preparation of Internal Communications for marketing concerns
• Act as the document custodian for quality records of the department
• In-charge for preparing requests of check payment
• Aid Legal Officer/Legal Assistant of any action connected to legal matters of the
Company
• Perform all acts necessary and incidental to the position.
• For errands and filing of pleadings to the different jurisdiction.
• Acts as Paralegal/Legal Clerk II in the absence of the latter.
• Perform other functions as may prescribed by the superior and Top Management
OTHER RELEVANT EXPERIENCE
Montenegro Travel and Tours
Sales/Travel/Reservation Specialist
• Cash/check vouchers preparation for every payment made by the company
• Act as the Operations Manager by the absence of the latter
• Clerical works and performs other function as may prescribed by the superior
• Receive calls of the client for reservation.
• Preparing the necessary documents of the client such as Statement of Account,
Travel Voucher and Booking Order.
• Assist client and endorsed it to the officer of the vessel.
• Programming, Testing and Debugging
• Preparation of Purchase Order delivered to the company
• Encodes all the materials delivered to the company before endorsing to the
employee
• Clerical works such as filing, faxing, photo copying prescribe by the superior