executive assistant and office manager
Al Majd Group
Total years of experience :8 years, 4 Months
Executive Assistant skilled at ofering high-level administrative support to senior level staf. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Responsibilities : 1- Managing GM Diary's. 2- Take MOM's and keep the tracker updated. 3- Send reminders to the HOD's 4- Manage HR server for the Employees 5- Assist in Ofice Events, and manage it. 6- Respond to HOD's queries. 7- Follow up on deadlines for the HOD's. 8- Set up reminders. 9- Work on Sales Force
Responsibilities: 1 - Scheduling meetings. 2 - Making travel arrangements. 3 - Organizing daily calendars. 4 - Planning appointments and events. 5 - Acting as the point of contact between executives and employees/clients. 6 - Create regular reports and update internal databases. 7 - Respond promptly to managers' queries. 8 - Facilitate internal communication (e.g., distribute information and schedule presentations). 9 - Suggest more eficient ways to run the ofice and troubleshoot malfunctions. 10 - Review and recommend changes to our company policies. 11 - Issue Employment Visa and Employee Contracts. 12 - Responsible About Petty Cash and Ofice needs. 13 - DIFC Portal (ISSUING NEW AMENDENT VISA, CERTIFICATES FOR THE OFFICE, LEASE, ACCESS CARDS & PARKING CARDS FOR THE OFFICE. 14 - Follow Up on all HR survey collection. 15 - Assist in planning and administrating ofice events and employee activities. 16 - Update the employee database (and update the vacation days for DICF employees. 17 - Register Rental Properties . 18 - Issue tenancy Contracts and renew them.
Hardworking team-player with expertise completing various clerical tasks and ofering staf support. Responsible, punctual, and productive professional when working with little to no supervision. Hardworking and focused Administrative professional ofering excellent communication, planning and prioritization skills demonstrated through \[7\] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Responsibilities: 1 - Answers phone calls 2 - schedules meetings and supports visitors 3 - Carries out administrative duties such as filing, typing, copying, binding, scanning etc 4 - Completes operational requirements by scheduling and assigning administrative projects and expediting work results 5 - Makes travel arrangements for senior staf such as booking flights, cars, and hotel or restaurant reservations. 6 - Exhibits polite and professional communication via phone, e-mail, and mail. 7 - Supports team by performing tasks related to organization and strong communication. 8 - Develops administrative staf by providing information, educational opportunities, and experiential growth opportunities. 9 - Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. 10 - maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. 11 - Contributes to team efort by accomplishing related results as needed. 12 - Provides information by answering questions and requests