Human Resources Officer
AVSI Foundation
Total years of experience :9 years, 9 Months
• Publicizes vacancies and job openings on different online platforms.
• Carry out recruitment activities as needed including job design and analysis, development and
update of job descriptions, carry out behavioral interviews.
• Review JDs, screening of resumes, schedules interviews and ensure proper documentation of
interview panel, reference check.
• Issue employment contract, and ensure employee folder is complete.
• Issue employee’s certificates.
• Prepare regular recruitment tracking report.
• Onboarding: Prepare the orientation schedule for new joiners and ensure a proper HR
induction.
• Assist in the Social Security and medical insurance coverage.
• Assist the HR manager in the follow-up of the HR budget and HR annual plan.
• Participate in defining and monitoring the implementation of the HR policy.
• Ensure that HR procedures are respected and understood at mission level.
• Ensure that personnel files are kept up to date and deadlines respected (annual performance
reviews, contract amendments...)
• Participate in implementing staff promotions.
• Participate in the implementation of career planning and the management of staff mobility.
• Take the necessary steps with authorities if required (registering personnel, submitting
documents...)
• Ensure pertinent organograms, contact lists, and information flow lines are constantly updated
and widely shared.
• Ensure ZOHO is constantly updated with employees’ leaves, records, and information.
Conduct Interviews for new Staff.
•Present a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media…
•Responsibility for development & implementation of efficient office systems.
•Responsible for keeping office equipment maintained.
•Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying.
•Responsible for incoming and outgoing mail, shipping and receiving.
•Responsible for maintenance of common spaces for appearance and functionality.
•Responsible for managing supplies and maintenance of storage areas.
•Provide support for Human Resources: interview schedule with first screening/interview, applicant pool, resume files, orientation, monitoring time sheets.
•Arrange logistics for all external and internal meetings.
•Perform invoice coding and submit invoices to corporate office for payment.
Assist in the development and management of all matters related to AVSI/UNICEF project.
•Liaise with local Education partners and government representatives as necessary.
•Represent AVSI in the regional education meeting.
•Monitor education activities in schools and informal settlements regularly.
•Assist in the recruitment, training and supervision of volunteer and local staff.
•Continually assess and adjust program design and interventions with Project Manager in order to address on-going needs of the population.
•Coordinate and supervise field staff (including teachers) and finalize with the field team the operational weekly plans.
•Supervise all field activities and liaise with communities, schools, and AVSI Project Manager.
•Be the lead focal point for the all field activities of the intervention.
•Keep a constant contact with school directors in order to assess the implementation of our activities and have a feedback on teachers’ attitude and behaviors.
•Organize the opening of new classes/centers for NFE program.
•Develop, implement and report back on structured recreational/socio cultural for children in schools, communities and ITS’s.
•Contribute to the development of assessment tools used to gain a more comprehensive understating of the needs of the children beneficiaries.
•Support data collection.
•Conduct outreach activities on field and map children not enrolled in education programs.
•Conduct house hold visits.
•Contribute to the development of structured Hygiene Promotion activities on field in close collaboration with the WASH team.
•Participate in the distribution of education materials with other education field staff.
•Facilitate the organization of summer program cultural activities.