HR and Admin Supervisor
HBS Solutions DMCC
Total years of experience :6 years, 3 Months
• Supervision, recruitment, performance management, policy enforcement, training coordination, record maintenance, compensation and benefits administration, employee engagement, and compliance.
• Motivated team through providing hands-on practical support to all members of staff on duty.
• Managed staff rotas, planning workloads effectively and strategically.
• Guided and coached staff to achieve individual growth and sales production targets.
• Maintained documents and records to comply with internal policies and external regulations.
• Identified operational problems and proposed solutions to management, improving service efficiency.
• Oversaw day-to-day activities of team, ensuring tasks were completed to high standard.
• Demonstrated ability to assess risk and respond to issues appropriately, eliminating workplace accidents and incidents.
- Responsible for HR Administration & Leave Management Process.
- Manage activities from on-boarding to off-boarding process properly.
- Employee issues and conflicts resolution - sound understanding of grievance and escalation policies
- Manage HR transaction elements including reporting, maintenance of Employee data and drafting of employment contracts and assist in the implementation of various HR systems.
- Maintain company organization charts and employee directory
- Maintain and update HR database to ensure system records are accurately recorded and cross check expired Visa, Labor card, Passport and Licenses
- Generate and maintain confidential department employee files, documents and databases
- Assist in the development and implementation of human resource policies- Conduct HR Orientation for new participants to ensure they are familiar with company policies, rules, and regulations
- Improve job satisfaction by resolving issues promptly - Manages Administration personnel, security and coordination of their activities
- Manage and support the issuance of salary certificate for bank loan applications, letters requested and bank verification emails/calls on a timely and accurate basis
- Facilitate timekeeping and preparation, oversee the processing of payroll changes (e.g., new hires, terminations, increases)
- Interact with external partners-Insurance sellers and ensure legal compliance
- Maintenance of all payroll related changes on monthly basis and both will be sent to Finance Department for system update.
- Responsible for calculating the employee's End-of-Service and other benefits.
Date Hired: December 26, 2017 - Nov 4, 2021 - Unlimited Contract - change Management
Position: HR Administrator cum Accounts Assistant
Duties and Responsibilities as HR Administrator
First point of contact for all HR related questions and issues in contacting the HR Director Manage HR transaction elements including HR Reporting, Employee data retention and drafting of employment contracts and assist in the implementation of various HR Systems Manage HR related documentation and personnel records Update Internal HR databases (monitors any expirations of visa, labor card, passport, and license) Accurate and law-abiding (e.g. attendance, departure, time) Gathers documents for proper onboarding and offboarding Supervises Administration personnel, security and coordinates their activities Communicate with internal recruiter and internal trainer Interact with external partners-Insurance sellers and ensure legal compliance Contact Government Bodies and Authorities as required (Ministry of Labor, Dubai Land, Dubai Police etch., ) Make daily reports to the HR Director-as updated status of all employee documents in process Answer employees 'questions about HR related issues Assist the payroll department by providing relevant employee information (e.g. leave of absence, sick days, work schedule) Organize Purchase orders and process cost forms to submit PRO costs to accounts
Contact and update the Line Managers about the update on the status of new joins. Responsible for preparing NOC or Salary Certificate if requested by the employee Communicates in a positive and effective way and Other administrative tasks
Duties and Responsibilities as Accounts Assistant (AP)
Helping accounts back logs-posting entries to Quick Books-Invoices and payments Issuing cash salary to new employees who do not yet have bank details Bank Reconciliation