Leandrè Adonis

Networking and building relations to obtain more projects
• Liaising with owners and occupants of properties regarding maintenance problems
• Leasing and maintaining the occupancy of properties
• Dealing with service providers regarding maintenance problems
• Enforcing community rules and regulations
• Preparing quarterly reports for owners
• Dealing with daily complaints from owners, tenants / occupants

Association Supervisor - 18 August 2019 to present
• Liaising with owners and occupants of building regarding maintenance problems
• Coordinating with Facilities management providers for daily and monthly schedules
• Dealing with service providers in regards to projects at building
• Enforcing community rules and regulations
• Assisting with budget preparations as per Dubai Land Department requirements
• Dealing with daily complaints from owners, tenants / occupants
• Collection of service fees from owners and making payment arrangements
• Controlling and inspection of building
• Managing and arranging annual agreements in terms of services required in building
• Conflict resolution as per regulations of Dubai Land Department
• Issuing Executive decisions and informing owners and occupants of any regulation changes
• Payments to service providers as per agreements and projects as they occur
• Arranging meetings with service providers and Board members / owners presenting projects
• Planning asset life span and maintenance

• Assisting the real estate agents and liaising with property owners in regards to the lease or sale of their property
• Updating and maintaining CRM system along linking with online presence
• Dealing with clients and their property needs along with operations in office
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Dealing with HR to maintain office policies as necessary
• Liaising with financial department in regards to individual owner’s property and financial planning
• Reconciling reports for owners in regards to their properties
• Dealing with enquiries from potential Tenants and negotiate on behalf of owner to achieve best leasing rates
• Interface with clients and prospects to successfully define the parameters, lease terms, and limitations surrounding a possible lease, listing and related agreements
• Manage all lease renewals in advance as per company policy
• Manage all vacating Tenants in coordination with RERA rules and regulations in line with the move out procedure of company
• Management of Budget
• Dealing with rental disputes
• Manage all Tenants assuming residency in line with Move In procedure - introduction, handover of all building documentation / Move In survey / car park allocations / access cards etc

a private real estate company dealing with commercial
sales and rentals, residential sales and rentals, property management services, appraisals
and valuations.

Provide general support to visitors
* Responsible for creating PowerPoint slides and making presentations
* Manage executives’ schedules, calendars and appointments
* Responsible for managing office services by ensuring office operations and procedures
are organised, correspondences are controlled, filing systems are designed, supply
requisitions are reviewed and approved and that clerical functions are properly assigned
and monitored
* Establish a historical reference for the office by outlining procedures for protection,
retention, record disposal, retrieval and staff transfers
* Ensure office efficiency is maintained by carrying out planning and execution of
equipment procurement, layouts and office systems
* Responsible for developing and implementing office policies by setting up procedures
and standards to guide the operation of the office
* Ensure that results are measured against standards, while making necessary changes
along the way
* Allocate tasks and assignments to subordinates and monitor their performance
* Assign and monitor clerical, administrative and secretarial responsibilities and tasks
among office staff
* Perform review and analysis of special projects and keep the management properly
informed
* Determine current trends and provide a review to management to act on
* Remain updated on technical and professional knowledge by attending educational
workshops, joining professional associations, building networks with fellow professionals
and reviewing of industry publications
* Responsible for ensuring office financial objectives are met by preparing annual budget
for the office, planning the expenditures, analyzing variances and carrying out necessary
corrections that may arise
* Participate actively in the planning and execution of company events
* Responsible for developing standards and promoting activities that enhance operational
procedures
* Allocate available resources to enable successful task performance
* Coordinate office staff activities to ensure maximum efficiency
* Evaluate and manage staff performance
* Recruit and select office staff
* Organize orientation and training of new staff members
* Design and implement filing systems
* Ensure filing systems are maintained and current
* Establish and monitor procedures for record keeping
* Ensure security, integrity and confidentiality of data
* Design and implement office policies and procedures
* Oversee adherence to office policies and procedures
* Analyze and monitor internal processes
* Implement procedural and policy changes to improve operational efficiency
* Prepare operational reports and schedules to ensure efficiency
* Coordinate schedules, appointments and bookings
* Monitor and maintain office supplies inventory
* Review and approve office supply acquisitions
* Handle customer inquiries and complaints
* Manage internal staff relations
* Maintain a safe and secure working environment

Obtaining landlord properties available for rent and publishing it online on various
websites
* Ascertaining client’s requirements and matching with properties and arranging visits
to properties
* Maintaining the listings online along with the

Quarterly inspection of the properties (random but holistic over 3 month period)
* Review FM report on the utility usage and advise of fluctuations in consumption
* Conduct regular inspections of the properties and the tenant spaces to ensure
compliance with leases, compliance with life safety policies, and the proper
upkeep of the property.
* Follow up with all legal cases
* Follow up with all defaults in financial payments
* Follow up with Facility Management to ensure contractors on site have correct
Trade License / Insurances etc
* Keeping track of the utilities for the properties so that it do not exceed deposited
amount given in

The main responsibilities were scheduling appointments for Chairman along with
setting up meetings with management of hotel and management of venue.
* Dealing with suppliers and clients on behalf of Chairman and only referring urgent
matters to him.
* Also maintaining online presence and sending invitations to events to numerous
clients
* Handling of VIP clients at venue who are guests of chairman and arrangement of
transportation
* Liaising with agencies for entertainment e.g. DJ, dancers, performers etc. Collection
of international entertainment at airport and arranging their stay in hotel

Contacting companies in need for printing, digital or off-set printing and setting up
accounts with company for all works agreed along with quotations.

Scheduling and following up with production to have items completed and delivered
by set date.
* Quality control of final products before delivery and collection of payments once
items have been approved by client
* Maintaining the relationship with clients for continued business and drawing up
sales report of progress of current work and future work

for over 300 units this was commercial and residential
apartments and villa’s
* Liaising with financial department in regards to individual owner’s property and
financial planning.
* Reconciling reports for owners in regards to their properties
* Property inspections and maintenance requirements and allocating adequate work
force for the task
* Dealing with enquiries from potential tenants and negotiate on behalf of owner to
achieve best leasing rates
* Interface with clients and prospects to successfully define the parameters, lease
terms, and limitations surrounding a possible lease, listing and related
agreements.
* Manage all lease renewals in advance as per company policy
* Manage all vacating tenants in coordination with RERA rules and regulations in
line with the move out procedure of company
* Ensuring the budget is in place for each unit to maintain the property within the
leased year.
* Dealing with rental disputes whether it’s the non payment from tenant or landlord
wishing to increase the rent
* Manage all Tenants assuming residency in line with Move In procedure -
introduction, handover of all building documentation / Move In survey / car park
allocations / access cards etc
* During show rounds be cognizant of any maintenance, repairs, lighting, and
overall appearances of properties to ensure listings are being maintained and
make appropriate recommendations to Senior Management
* Conduct local and sub-market analysis for existing inventory and competitive
properties to ensure accurate marketing and competitive pricing with regards to
market rent, tenant improvements, rental abatement, etc.
* Manage all on-going PM work in the various properties
* Compile and present monthly occupancy and property management updates,
move ins, move outs, key handovers etc
* Preparation of Property Management section of Monthly Report and overall
review before forwarding to Senior Management
* Update Lease Performance Report after very new Lease is signed and circulate.
* Ensure that the highest quality of communication is adhered to with Tenants and
management whether in reporting formats, emails, phone calls
* Collaborate with Leasing Manager to forecast semi-annual and annual leasing
goals for department
* Check and report on Facility Management Schedules
* Review Facility Management Operational Plan for cleaning
* Review Facility Management Operational Plan for security
* Review and report on Facility Management reactive maintenance