Executive Secretary
Sendian Group
مجموع سنوات الخبرة :17 years, 0 أشهر
• Bright Accounting Software
• Receives and screens incoming calls and visitors, determines which are priority matters and alerts the administrator or executive accordingly.
• Responsible for the incoming and outgoing documents.
• Performs a variety of administrative or executive support tasks.
• Responsible in doing quotations once RFQ (Request for Quotation) is received from customers.
• Monitors all the ongoing projects.
• Preparing and monitoring the Invoices, Delivery Note for customers and following up until payment.
• In charge for updating all the statement of account of the clients.
• Preparing and monitoring weekly Expenses to be submitted to the accountant.
• Responsible for the attendance and overtime sheet of all the employees for payroll purposes.
• Do weekly and monthly reports submitted to the general manager.
• Doing monthly statement of accounts and coordinates it to the clients.
• Purchasing materials for the company and preparing LPO.
• Schedule and coordinate meetings, interviews and appointments.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Doing booking reservations.
• Assists the general manager to his every day’s transactions.
• Maintenance of employees’ files and other company documents updated
* Bright Accounting Software
* Receives and screens incoming calls and visitors, determines which are priority
matters and alerts the administrator or executive accordingly.
* Responsible for the incoming and outgoing documents.
* Performs a variety of administrative or executive support tasks.
* Responsible in doing quotations once RFQ (Request for Quotation) is received from
customers.
* Monitors all the ongoing projects.
* Preparing and monitoring the Invoices, Delivery Note for customers and following up
until payment.
* In charge for updating all the statement of account of the clients.
* Preparing and monitoring weekly Expenses to be submitted to the accountant.
* Responsible for the attendance and overtime sheet of all the employees for payroll
purposes.
* Do weekly and monthly reports submitted to the general manager.
* Doing monthly statement of accounts and coordinates it to the clients.
* Purchasing materials for the company and preparing LPO.
* Schedule and coordinate meetings, interviews and appointments.
* Coordinating between departments and operating units in resolving day-to-day
administrative and operational problems.
* Doing booking reservations.
* Assists the general manager to his every day’s transactions.
* Maintenance of employees’ files and other company documents updated.
Document Control Tasks
* Maintain document control registers / documents for incoming and outgoing project
documents.
* Ensure all hard and soft copy distribution of controlled documents to focal point.
* Expedite and maintain acknowledgements to transmittals
* Expedite responses to transmittals sent for review/comment.
* Follow procedures and update document control procedures when necessary
* Manage the electronic and hard copy filing of project related technical
documentation.
* Scanning, binding, and file manipulation.
* Filing and archiving of documentation to facilitate easy retrieval at a later date.
* In-charge in the payroll related matters
* Prepares company benefits: Birthday bonus, 13th month, Wedding, Alayninanay, and
unused Vacation Leave/Sick leave converted to cash.
* Processes payroll of assigned branches. Checks the reports of Payroll Register, Payroll
totals, Temporary and Regular Summary, ATM Summary, Bank Hard Copy, Payroll
Summary, Bank Diskette, Temporary & Regular Checks, Pay Slip Control Page,
Summary of TDI(temporary deductions in put), SSS Benefit Vouchers, Uncollected
Deductions, Company Loan Status Reports, BIR Form 2316 (for terminated/resigned
employees)
* Prepares monthly payables: Loan Replenishment & Monthly Remittances: Philippine
Health Insurance & Hong Kong Shanghai Banking Corp.
* Processes SSS benefits such as Maternity & Sickness.
* Checks/ monitors tax Status of employees of assigned branches.
* Checks and compute rate adjustment from wage increase.
* Process special payroll and reports for assigned regular employees.
* Process employees’ Gratuity or separation pay of resigned regular employees.
* Attends to employees inquires pertaining to their salaries, loans, tax status, and the
like.
* AL AMEEN ACCOUNTING software
* Cash handling
* Processing and monitoring of outgoing payments
* Receive and verify invoices and requisitions for goods and services
* Data enter invoices for payment
* Process backup reports after data entry
* Manage the cheque run, record all cheques
* Maintain accounts payable directory, maintain the general ledger
* Print and distribute monthly financial report
* Maintain a filling system for all the financial documents
* Ensure the confidentiality and security of all financial and employee files
* Cash handling
* Handling foreign exchange
* Compiling guest bills
* Taking payment
* Ordering room service
* Receiving phone calls
* In-charge in the payroll
* Prepares company benefits
* Prepares monthly payables
* Processes SSS and PAG-IBIG
* Posting and controlling accounts receivables and accounts payable
* Liquidating of cash disbursement
AND REPPONSIBILITIES
* Searches or enters in all items bought by the customers
* Checks actual price tag on the item against price indicate in the monitor
* Ensures that cash payments received are legitimate. Keep alert for counterfeit
currency
* Responsible for all the money they received
* Counts the change before giving the checker
* Checks that they have complete materials for use in cashiering operations
* Checks their machines and reports in malfunctioning
* Makes sure that they surrendered the cash sales before leaving
* Ensures that the incumbent has enough loose coins/bills for the days operation
* Make list of all items with discrepancies
CCOOLLLLEEGGEE EEDDUUCCAATTIIOONN
Northwestern University is a private non-sectarian university in Laoag City, Ilocos Norte with a 9-hectare campus. Enrolment is around 6,000 students coming from the provinces of Ilocos Norte and some municipalities of Cagayan, Apayao, and Abra