Leonila Ariz

• Maintain and update payments and collections of all client accounts.
• Accurate and timely preparation of Commercial Invoices, Statement of Accounts, Debit Notes and Credit Notes.
• Handle and prepare monthly LC Claims and CAD docs.
• Generation of reports such as weekly LC/CAD monitoring and Payment for follow up.
• Issuance of Acknowledgement Receipts for all payments made by clients.
• Handle correspondences and other documentation for the sales department.
• Preparation of Qoutatios, Proforma Invoices and Contracts. (SAP System Generated).
• Proper and Organized up keeping of all Accounts and Sales Documents.

* Coordinates and monitors orders of importer-dealers.
* Follows-up and ensures on-time payment (letter of credit or telegraphic transfer) of importer-dealers’ orders.
* Assists importer-dealers with damage claims and coordinate submission of damage claims to Thailand head
office.
* Records and monitors all orders including rebate status of all importer-dealers and verify against official
system generated results.
* Computes and monitors customer rebates and coordinates pay-out with Thailand head office.
* Manage sales and market information for use in planning and generating reports.
- Plasterboard import statistics on a quarterly basis
- Compile Philippine construction statistics data on a quarterly basis
* Attends and prepares minutes of weekly Philippine team meetings.
* Provides administrative and office-based sales support to the team and, where required, to customers with
regard to the following:
- Customer coordination
- Promotional materials
- Manage procurement of office supplies & services
- Review expense claims
- Book hotels, flights, transportation, etc. and support inward visits from company representatives
- Processes payments of office expenses (rental, monthly dues, utilities, etc.

* Calculates and sets up the standard net prices, suggested retail prices (SRP) and discounts on every SKU of
imported tiles and sanitary wares.
* Negotiates the SKU prices from suppliers depending on the quantities of sales order.
* Initiates orders of traded items from overseas suppliers; monitors and ensures arrival of goods as per agreed
timeline
* Monitors inventory and forecast stock flows
SKILLS AND QUALIFICATIONS
WORKING EXPERIENCES
* Prepares reports on stocks management, flow of incoming shipments, delivered items per month and other related
concerns and presents these in the monthly department meeting.
* Prepares brochures and other marketing paraphernalia to support sales team.

* Prepares shipment quotations for customers (air, sea, 3RD party, local delivery and crating).
* Assists assigned sales representative with his administrative requirements (e.g. processing of shipment billings
and filing of documents).
* Coordinates import, export and trucking of shipments from place of origin to destination.
* Liaises with different overseas agents in moving the regular customers’ purchase orders.
* Joins and participates in customer sales calls and handles project shipments.

* Assists CSA Department on their administrative needs.
* Handles travel requirements such as hotel bookings, transportation needs and airfare ticketing for plant
employees.
* Facilitates department events such as seminars, meetings, trainings, plant visits and conferences.
* Manages corporate social responsibility and administrative projects.
* Searches and qualifies possible third party service providers and ensures submission of credible quotations.
* Updates department action logs and submits progress report as needed by CSA Manager.
* Updates on a monthly basis the corporate sponsorship report.
* Monitors and updates the database on damages to property.
* Processes suppliers and contractor billings.

* Coordinates promotional materials needed for the car exhibits/displays.
* Prepares weekly schedule of the sales consultants.
* Searches for strategic locations to hold car exhibits/displays.
* Negotiates the lease rates for exhibit locations and endorses to Marketing Officer for approval.
* Processes lease payments.
* Supervises the exhibit/display for the duration of the event.

* Responsible for attending to customer needs, including preparation of hot/cold drinks and pastries.
* Conducts inventory of merchandise, coffee beans & other ingredients and other store supplies.
* Conducts coffee taste tests.
* Conducts daily check-up and calibration of store equipment.
* Ensures cleanliness of dining area and store premises