Leonilo Delmo

Projects:
Design and Build of Nursery, Doha, Qatar
Client: ASTAD

QPR - Dukhan Road (East Contract) Project (Khalifa Avenue Project) - Dukhan, Qatar
Client: ASHGHAL (PWA)




• Receives, tracks, and monitoring all incoming and outgoing correspondences, drawings, technical submittals, daily reports, etc.
• Maintains and Update Master Document Register to ensure a smooth flow of documents.
• Ensure all documentation is controlled in accordance with the company’s procedure.
• Quality and compliance checks on documents.
• Numbering and identification of documents.
• Filing and organization of documents (hard copies and/or electronic) as per our company system.
• Control over documentation, modification, distribution, issuance (as per procedure) during its whole lifecycle.
• Progress reporting on the documents status / maintaining KPIs (Key Performance Indicators).
• Responsible for controlling and tracking of project documentation such as incoming and outgoing correspondence, drawings and all non-technical and technical documents.
• Upload and download documents thru Sharepoint and Documentum, and distribute documents to relevant department in accordance with the document distribution matrix workflow.
• Prepares correspondence and transmittals to client and contractor.
• Coordinates with respective document controllers, secretary and other staff to ensure accuracy of all records.
• Successfully manage the handover of documents to the client.

• Uploaded and downloaded documents such as contractual, letters, shop drawings, work inspection request, request for information, etc. using ACONEX.
• Manage electronic document management system as well as hard copy records on as per company system.
• Ensured that all document was controlled in accordance with the company procedures for document control.
• Maintained and update logs to ensure accordance status submission.
• Assisted Project Manager.
• Typed and prepared draft of letters and memos.
• Maintained filing and keeping of records for all documents in an organized manner for easy retrieval.
• Prepared weekly and daily reports.
• Coordinated with consultants to send and received various drawings, technical submittals, reports and other outstanding issues.
• Prepared transmittals, emails and scanned documents for record keeping.
• Maintained proper distribution of documents to respective departments.

Projects:
1. Aldar Motorworld - Abu Dhabi, UAE
2. Zayed Sports City - Abu Dhabi, UAE

• Assisted General Manager.
• Answered telephone queries and directed to appropriate personnel.
• Arranged travel itinerary and hotels.
• Prepared Purchase Order for all departments.
• Answered incoming query mails.
• Arranged meetings.
• Coordinated and processed general administrative work, leave requests, letters, etc. for Manager’s signature.
• Prepared memos, salary certificates, employment certificates, presentations, etc.
• In charge of overall faxes and scanning of all departments’ documents.
• Arranged supplies of stationery and maintained stock.
• Received international mail parcels and distributed appropriately.
• Maintained and distributed filing and record of all documents in an organized manner.
• Ordered and arranged books for all departmental use, such as ORV, sales order, debit note, credit note, etc.
• Maintained supplies for all departments, such as ink cartridges, ribbons, stationeries, books, etc.

Brief Description of Job Role:
- Notarization of legal documents
- Typing legal documents.
- Answering phone.
- Hotel and ticket booking.
- Preparing monthly percentage tax.
- Preparing drafts for office communication.
- Legal researcher
- Receptionist.
- Follow-up clients regarding their bills, make deposits, and processed returned checks.