Assistant Procurement Manager & Documentation Controller
National Water Company
مجموع سنوات الخبرة :7 years, 0 أشهر
in National Water Companyالشركة المياه الوطنية (Makkah Taif Cities Business Unit) in Procurement and Contract Department and Senior Assistant Certified Documentation Controller are as follows.
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Collaborate with management in the negotiation of contracts and lines of credit with suppliers and subcontractors.
Support, and in some cases lead, cost reduction efforts.
Prepare and communicate to the Sales, Design and Construction teams product directions,
availability, lead times, model transitions, and cost roadmaps for key materials.
Monitor and support returns, damage replacements, and warranty claimInvitation to selected bidder, coordination and informing verbally (compulsory) with bidders after the invitations are sent, bid deadline reminders, collecting BIDs, arranging BID OPENING COMMITTEE meeting, preparing bid opening committee reports.
Receiving Quotations, after Evaluating the quotation, making th POs.
Prepare, maintain and review purchasing files and records, price lists, the status of requisitions,
contracts and orders, locate suppliers, approve bills for payment, monitor subcontractor
performance, calculate the cost of orders, ensure invoices are charged to the appropriate accounts,
National Water Company Contracts Handling for Makkah &Taif only.
Assist my boss with technical and financial analysis of the bids received and coordinated with the end-user.
Arranging and Maintaining of Contractor Categorization database
Maintaining proper filing system of all the documents, contracts, and offers,
(I managed to develop such a system that it takes only few seconds to find a required document from the archiving system.
Develop and Manage Filing system both computerized and manually.
Sole responsible for Incoming and Outgoing mails via, courier, e.mail, and fax.
Supporting 10 staff members to general office works.
Controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Responsible for All Stationary Items for the Procurement & Contract, finance, HR, treasury, and budgeting department,
Responsible for General work in the Office such as Cleaning, and Cafeteria maintenance guarantee. Supervisor to the lower level staff.
Records keeping of all the procurement Projects and POs.
All Vendor support
• Preparing Minutes of meeting, all kind of meeting arrangements of the factory, managing site director’s all National and international meeting schedules, ticket and accommodation arrangements.
• Preparing Job Offers, Coordinating the selection process, managing interviews, and other related activities in hiring process.
• International and national Travel arrangements, Hotel Booking for all International guests from Italy, Germany, Korea and Jordan and for the local guests from other branches.
• General Office Administration and telephone Operator of the factory
• Purchase Orders, keeping GMP record, Managing Factory Records and files, Quotation Summaries for Purchase Orders.
• Working as Petty Cashier in Plant, sole custodian of Company’s Cash in Plant. Cash limit 35, 000 - 50, 000SR monthly.
• Managing daily details of expenses, Bills, Reimbursement, records, etc for hard cash in hand.
• Issuance of Cash, receiving bills, reimbursement activities, coordinating with finance manager,
Responsible for daily communications including maintenance of calendar and appointments for the CEO.
• Monitoring, all personnel functions, purchase orders, travel arrangements, requests for disbursements and requisite office supply regarding CEO.
• Serving as administrative liaison for all positions reporting to the CEO. Providing administrative support, which included organization and daily maintenance of office, communication system, filing, correspondence, copying, for the CEO.
• Functioning as team leader for administrative support team, responsibilities included, but were not limited to: planning monthly team meetings (scheduling, agenda development and minutes of meetings).
• Acting as the designated company liaison / point person for all company approved travel arrangements for CEO.
• Ensuring accurate maintenance of all current files for all supplier agreements and contract documents.
• Assisting the CEO in planning and implementing projects towards achieving goals and missions of the company.
• Organizing daily appointments, communications and general work life of the CEO to ensure enhanced effectiveness and efficiency.
Skills
• Bilingual skills; English & Arabic.
• High profession in . Office and internet applications.
• HR & Administrative Mgmt, Private Secretarial Duties, Planning schedules.
• Training, Recruiting, Office Administration.
• Communication, Interpersonal, Analytical, Team Building.
• Excellent Planning, Organizational, Negotiation & Technical Troubleshooting Skills
Presently working in Al-Harbi Trading & Construction Company head Office Al-Riyadh as an HR-Coordinator and Secretary of Assistant CEO. (2009)
Major Responsibilities:
Analyzing the CVs of all International applicants.
Expert in Posting, Receiving, analyzing, summarizing of applicants Bayt.com.
Conducting Telephonic Interviews of International Candidates
Analyzing & Listing of CVs and directly reporting to CEO.
Up gradation of records weekly.
Collection and analysis of reports from Planning department
Office Administration
Supporting Assistant CEO in finding the best plan for rapid growth
Maintenance manpower data separately and upgrading it on Master sheet.
Worked in Arab National Bank head office Al-Riyadh in mail center as a General Internal Service Coordinator and supervisor of Communication with all ANB departments for incoming and outgoing mails through facsimile.
· Office Administration
· Customer Support
· Interaction with Head office
· Internal Sales Support
· Contract Creation of clients
3.32 CGPA Major Subjects Organization Development Human Resource Management Human Resource Development Accounting Marketing Management Computer Application International Trade Leadership Total Quality Management Seminars in HRM
Major Subjects Marketing & Finance Marketing of Services Consumer Behavior Principles of Management Advertising