Secretary
Systra
Total years of experience :6 years, 5 Months
● Answers the phone in a politely manner.
● Draft letters in behalf of the Engineer.
● Manage drivers in and out Project’s Site.
● Assist the Engineer in all sending letters such as “Document/Design Review”, Letter to RTA and Letter to Contractor.
● Responsible for all receiving documents and for sending as well.
● Provide general administrative and clerical support from Engineer to Project Director
● Responsible in Receiving and Updating of “Material Inspection Request” such as Scanning and Filing. Prepare correspondence and documents.
● Arrange meeting rooms for Client - RTA. Schedule appointments.
● Sorting and distributing Emirates post mails.
● Monitor and maintain office equipment, Control inventory relevant to reception area. Order and Received Pantry and Office Supplies in a monthly basis.
● Coordinate the repair and maintenance of office supplies.
● Serving Tea, Coffee or any drinks to RTA Staff and to Regional Director.
● Prepares Daily Delivery Receipt/Sales Invoice for the Dealers such as SM Appliances,
Abenson Inc., Wilcon Builders, Automatic Center, Anson Marketing, Anson Emporium, Anson @ Home, Sogo Home & Office Center.
● Daily Check the Delivery Report/Summary. Encode Daily Display/Order.
● Does double checking of price from the Sales Invoice.
● Weekly filing of inventories & Schedule Delivery. Monitor the Series of Delivery Receipt.
● Do the liquidation twice a month. Counter checks the Sales Invoice and write it in Ledger. Invoicing the liquidation such as Anson’s branches and Automatic Dealer branches.
● Do the payroll and service allowance twice a month.
● Relieve the cashier when taking a break or lack of cashier staff.
● Assist the Auditors on all audits and income statements.
● Responsible for the control of cash flows, in and out.
● Responsible for the bank transactions, cash positioning of the store.
● Checks the order slips against the receipts on a daily basis.
● Check and update Operations Summary reports.
● Responsible for all mandatory government permits and licenses needed to secure for the operations of the outlet.
● Responsible for the release of all checks of the outlet.
● Coordinate with the purchaser regarding status of stocks and supplies.
● Prepares sales report to the cashier, reading of the cash register to monitor cash flow sales. Make the filling for the outlet.
● Do Daily Inventory and Month End Inventory. Performs opening, mid and closing shift.
● Assist in training newly hired employees by orienting and guiding them on their on-the-job training to impose company standards.