![Lina Deb, HR & Admin Manager [DUBAI]](http://secure.b8cdn.com/images/uploads/user_photos/71/5586171_20151012053425.jpg)
HR & Admin Manager [DUBAI]
BSA Ahmad Bin Hezeem & Associates LLP [Legal Firm]
Total years of experience :20 years, 10 Months
RECRUITMENT, NEW JOINING & MOBILIZATION:
Leading all admin & HR functions such a job requirements, placing ads, arranging interviews, making offer letters,
recruitment plans, mobilization chart.
Assist in review and update of job profiles and description in consultation with department Head
Manage new joining & mobilization process after ensuring all initial formalities are completed.
Ensuring mobilization of re-joining employees after checking the job requirements.
Recruited a team which includes Legal secretaries/PA, Lawyers, Head of Departments/ Regions, Managerial positions,
Sales & Marketing Role, Finance & Accounts Dept, Administration, Facility Management Team, Etc.,
PAY ROLL & EMPLOYEE RECORD MANAGEMENT:
Manage, maintain and update all necessary records, prepare database of employees and employee files and keep track of
all related documents.
Prepare and update Pay roll related report and details as and when required.
Assuring of updating employee’s revisions and deduction in pay roll in a timely manner.
Ensure employee records such as certificates, timecards, resignations, terminations, transfers and promotions are
maintained and updated periodically.
EMPLOYEE RELATIONS:
Handle staff grievance & disciplinary issues and provide appropriate guidance to line managers for efficient & satisfactory
resolution of the same in line with HR policies and undertake suitable measures to aid retention.
Provide counselling and advice to all employees in line with company and HR policies and UAE Labour laws.
Devise and implement plan for new employee induction and orientation at all levels within the units and subsequent
follow-up on progress of new recruits in their jobs through the induction & probation period.
Coordination of training schedules and courses for new and existing staff.
Knowledge of renewal of company Trade license, chamber of commerce and Experience in municipality related works,
Vehicle licenses, civil defence and other government related documents.
Monitor and ensure timely renewals of Labour cards, residence permit, medical and health insurance cards.
Arranging all type of visas and ensuring selection process and joining formalities are completed.
Preparing salary, NOC, experience and license related certificates, Bank, traffic & immigration dept. certificates for
employees when required.
Managing employee’s leave and exit procedures, cancelling the visas and settle the dues within appropriate time frame by
coordinating with relevant departments.
Ensure the effective implementation and maintenance of the time and attendance system (including leave and end of
service benefits)
Follow through on the implementation of HR policies & procedures and ensuring the same as per Labour laws and
regulations.
Obtaining documents from government offices eg. DED, Notary Public - Dubai Courts, MOJ etc.,
Corporate transactions: transfer of shares, change of company activity, change of company facility, preparing share
certificates, etc.,
Handling the HR, Payroll and admin for 3 different Companies : Real Estate, Property Management and Events Company..
Managing the Recruitment, Employee relations and Visa and Labor process for all the Employees
Handling licenses renewals, Day -to -day correspondence with Emp
Performance Management, Recruitment - UAE and overseas, Manpower Planning and Organisational Control, Managing
the arrangements for the Conference related to the Finance industries & Policy Awareness for the team \[Mostly overseas\],
Employee Relations, Administration, Training and Development.
Work with relevant managers to identify and resolve any HR related issues they may have inhibit productivity and
employee morale. As necessary, ensure employee relations issues are resolved in accordance with the company’s discipline
and grievance procedure.
Manage all executive level administrative tasks including scheduling meetings, conference calls and arranging all aspects of
travel.
Arranging travel, meeting, appointments and accommodation, answering telephone calls and taking messages
Liaising with staff, suppliers and clients
Preparing letters, presentations and reports, dealing with incoming emails faxes and posts, often corresponding on behalf
of the managers, Reviewing and implementing the company's health and safety policy
Recording office expenditure and managing the budget, organising the office layout and maintaining supplies of stationery
and equipment, arranging conferences and training when needed
Provide administrative assistance for any of the senior emp
Marketing for directory service, Scheduling day to day appointments & meetings with the decision makers of the respective
companies and proposing the services which would be beneficial in regards to advertising through directory services.
Successfully achieving targets throughout the period with database provided.
Performing cold calls & walk-ins to achieve targets.
Ensuring the related data / artwork is printed as per the approval from the organization.
Performing Training in reputed BPO’s and Corporate companies for:
V &A training \[ U.S. & U.K. Accent \], Berlitz certification
Business Etiquettes, Corporate Training, etc.
Responsible for the reports, presentation & final berlitz certification test.
Handling reputed clients of Mumbai region for the company & confirming clients for further training process.
Corporate communication, order booking and follow up for the shipment, communication planning, advertising, and public
relations. Recruitment of promoters for sales and other activities.
Handling & Organising Exhibitions
Attend and present at external customer meetings and internal meetings with other company functions necessary to
perform duties and aid business development.
Maintaining and developing existing and new customers through appropriate propositions and ethical sales methods, and
relevant internal liaison, to optimize quality of service, business growth, and customer and satisfaction.
Attend training and to develop relevant knowledge, techniques and skills.
Responding and following up sales enquiries using appropriate methods to the local and international market
Responsible for achieving individual & team sales targets.
Received appreciation letters and certificates for topping rollouts.
Achieving target for sales as allotted to the team.
Conducting briefings and allotting Sales Target.
Monitoring the sales personnel and reviewing their performance appraisal.
Ensuring the team performance with regards to the above.
