Head of Logistics Department
Action Against Hunger
Total des années d'expérience :11 years, 6 Mois
• Ensure DRC procurement guidelines are adhered to in all DRC offices
• Ensure that all procurement requests are processed in accordance with DRC and donor procedures and good practice.
• Ensure procurement tasks are completed in a timely manner to the highest quality (while applying value for money principle).
• Support the Head of Support Services in developing weekly/monthly procurement plans, with input of program staff, to ensure necessary supplies/equipment available for the running of DRC operations.
• Support Procurement assistants in single bid procurement process for supplies, services and works as needed.
• Carry out procurements of higher values in the RFQ and ITB thresholds for supplies, services and works.
• Prepare Framework Agreements and Service Contracts, and submit for review to the Head of Support Services and Regional Procurement Advisor.
• Ensure all contracts placed with suppliers are correct as per DRC procedures.
• Ensure all procurement files are complete, correct and have the relevant signatures before they are submitted to the finance department for payment.
• Assess and anticipate procurement needs for DRC operations.
• Provide guidance to Procurement Assistants on procurement procedures, including support to logistics personnel in DRC sub-offices and partner staff, as required
• Support the Head of Support Services in monitoring partner compliance with DRC procedures.
• Support capacity building of DRC staff and partners on key logistics functions, with guidance from the Head of Support Services.
• Participate in an overall development of the operation.
• Support Head of Support Services in the review and revision of DRC’s forms and templates on a continuous basis.
• Any other duties relating to the nature of the job as requested by the Head of Support Services or CD.
• Manage NRC Jordan’s day to day procurement operations in line with programmatic requirements, whilst ensuring compliance with NRC’s procurement policies and procedures, donor rules and regulations;
• Ensure competitive and transparent procurement processes are followed to ensure best value for money is achieved;
• Ensure all requisitions received are processed in a timely and efficient manner and all accompanying documentation is filed in an appropriate and accessible manner to ensure a clear audit trail;
• Monitor the validity of NRC Jordan’s Framework Agreements and ensure they are renewed in a timely fashion
• Work with the procurement team to manage the expansion of NRC Jordan’s existing supplier portfolio and ensure professional management of suppliers and contractors at all times;
• Improve the efficiency of NRC Jordan’s procurement services by monitoring procurement needs and trends and identifying and addressing any potential gaps;
• Ensure NRC’s values, anti-corruption policy and ethical standards are understood and adhered to by staff and suppliers alike;
• Together with the procurement management team, support the continuous development of local procurement tools, systems and procedures for the NRC Jordan programme and ensure all relevant staff are trained in their content to ensure comprehension and compliance;
• Manage, inspire, coach and capacity build the procurement team at the country office level and provide technical guidance and support to any other staff conducting procurement at the field level.
• Close coordination with the Camp Logistics Coordinators and other logistics staff to ensure timely and efficient onward delivery of goods and services.
• Close coordination with Project managers and Coordinators to understand their procurement needs and to assist in the development of proposals and review of procurement plans.
• Ensure professional relationships are established and maintained with all NRC Jordan’s suppliers and contractors.
• Source appropriate suppliers in the local and/or international market for the procurement of goods and/or services related to shelter and construction projects based on specifications provided by programme staff
• Support the Procurement Coordinator in developing and managing tenders and the subsequent development and management of contracts and Framework Agreements
• Liaise with field logistics and programme staff to ensure timely delivery of procured goods and services
• Establish and maintain good professional working relationships with suppliers, service providers and contractors whilst strictly adhering to NRC's anti-corruption guidelines and NRC's code of conduct
• Ensure paper and electronic records are maintained in a systematic manner in line with NRC's standard procurement procedures, providing a clear auditable trail
• Conduct regular market surveys and support with supplier pre-qualification for commonly purchased goods and services, maintaining an up to date supplier database with key supplier information
• Advise and support NRC Jordan staff in all procurement processes, in coordination with the Procurement Coordinator (which includes providing training to key programme staff in procurement policy and procedures).
• Provides direction, assigns tasks and gives instructions to staff, specifies their individual work plans and evaluates individual team members’ performance.TL: has 3 or more direct reports, TO can have up to 3 Direct Reports.
• Supports assigned staff in their professional development, identifies training needs, supports staff to achieve the objectives defined in their learning development plans and/or provides advanced technical support and develops capacity building initiatives to enhance the technical knowledge and professional development of staff.
- Coordinate the engineering activities according to strategy, proposals, budgets and plans.
- Break down the annual operational plans into weekly, monthly and quarterly implementation plans.
- Coordinate with relevant partners/stakeholders
- Ensure that procurement, development and distribution of materials and equipment are timely and according to procedures.
- Supervise, train and develop team.
- Acts as the focal point for requests for the improvement of camp infrastructure.
- Manages the Engineering Team and keeps documented track of all HR aspects, finance aspects and logistics aspects.
- Determines engineering requirements by conducting inspections and analytical tests; analysing and synthesizing data; maintaining control charts; preparing bid specifications.
- Resolves engineering problems by collecting and analysing information; researching, adapting, and modifying engineering techniques; recommending solutions; preparing drawings, schematics, and diagrams; evaluating components, materials, and suppliers; resolving design integration issues; developing specifications and safety standards; performing installations.
- Prepares engineering reports by collecting, analysing, and summarizing data and trends; entering data and generating reports and presentations.
Supporting the implementation of the programme’s Transitional Shelter project in Azraq camp, working with the various teams on the T-shelter particularly the incentive workers direct implementation in the camp.
Managing and supervising contractors and laborers working on the workshop site, providing technical support and supervision as required ensuring technical quality and conformance to the design and the established standards and procedures devised for the project and ensuring safety standards are met.
Conducting regular inspections of construction materials and workshop products to ensure materials provided meet the relevant specifications according to the relevant Bill of Quantity/established standards by completing quality assurance tests as per the established guidelines and reporting any issues or discrepancies to the relevant person.
Resolving engineering problems by collecting and analyzing information; researching, analyzing, adapting, and modifying engineering techniques; resolving design integration issues; performing installations.
Supporting design projects, including the preparation and review of technical drawings, schematics and diagrams (including using computer aided drafting (Auto-Cad), developing clear specifications, Bills of Quantities and Scope of Works as required.
Manage the T-shelter warehousing and production sites including the receipt of goods or services, raising Purchase Requests when needed for tools and other required materials for the operation in the workshop, verifying the receipt of goods to ensure they meet the specifications of the goods ordered and preparing Goods Received Notes (GRNs). (reference to NRC logistics SOPs)
Supervise management of program stock associated with the project, including the workshop storage, transfer and/or distribution of stock, preparing and/or updating Stock Management paperwork including Waybills, Goods Received Notes (GRNs) and Stock Cards as well as providing regular Stock Counts.
Managing any casual laborers required in the workshop, including the prefabrication, pre-assembly, loading and offloading of the construction materials and all related documentation such as labor request, time sheets, completions and supervision.
Preparing and updating relevant spreadsheets and databases for tracking and monitoring production activities, progress and costs associated with the project.
Preparing technical reports to monitor or evaluate ongoing or completed prefabrication/assembly and production works, the frequency of which to be agreed with the supervising officer.
Effectively manage staff within the workshop team, including but not limited to performance tracking, attendance, leave forms, reporting, planning and capacity building in coordination with the project coordinator.
Performing any other tasks assigned by the Project Officer.
Overseeing the planning and implementation of the programme's various infrastructure projects in Azraq camp, working with various internal and external actors including other NRC engineers, contractors, surveyors, architects, relevant ministries, donors and other partners working in the camp.
Supervising contractors working on site, providing technical support and supervision as required to ensure technical quality, design standards and procedures and safety standards are met.
Resolving engineering problems by collecting and analyzing information; researching, analyzing, adapting and modifying engineering techniques; resolving design integration issues, performing installations.
Conducting regular factory and onsite inspections of construction materials.
Supporting design projects, including the preparation and review of technical drawings. schematics and diagrams( including using computer aided drafting (AutoCAd), developing clear specifications, Bills of Quantities and Scope of Works as required.
Supporting the procurement of goods or services required for the projects; including the development of detailed specifications for goods, raising Purchase Requests, conducting suppliers visits or market surveys. Supporting the management of programme stock associated with an individual projects and preparing Stock Management paperwork including Waybills, Goods Received Notes and Stock Cards as well as providing support with regular Stock Counts.
Providing support to surveying work when requested; assisting the surveyor to measure angles, distances and elevations to mark out boundaries; supporting the integration of field data and records into completed maps, plans, drawings and records in a timely fashion.
Sourcing and managing any casual labourers required to support the project, including the contracting, supervision and payment of labourers.
Preparing and updating relevant spreadsheets and databases for tracking and monitoring construction activities, progress and costs associated with the project.
Preparing technical reports to monitor or evaluate ongoing or completed construction works, the frequency of which are to be determined by the Project Officer.
Assuming the responsibilities of the Project Officer if requested in periods of absence.
Generating Bills of Quantities and specifications.
Preparation of Tender Documents and contracts.
Review weekly and monthly progress reports and compare them with targeted schedules and schemes.
Look into technical issues that are raised by site engineers by researching and analyzing data.
Monitoring Soil Tests at the laboratory to insure that correct procedures are followed.
I was involved in:
Design of waste water pipeline systems.
Environmental impact assessment reports and gas emissions inventory.
Observed site activities for the "Water Loss Reduction Program in the Northern Governorates of Jordan" project. (Rehabilitation of NGWA Water Supply Network).