Lincy Xavier

• Coordinate all administrative operations including property viewings, meetings, correspondence, and document
management for a real estate office handling 28+ managed units.
• Manage client contract renewals for 28+ tenants in Creative Point Business Center, ensuring 100% timely processing and
accurate documentation in compliance with RERA regulations.
• Handle Ejari payment and renewal processes, maintaining 100% on-time compliance across all managed units with zero
penalties incurred.
• Administer DEWA monthly payments across 28+ units, tracking consumption and ensuring zero late settlements.
• Maintain property management accounts and associated documents, reducing document retrieval time by standardising
filing systems.
• Oversee petty cash management and office supplies inventory, ensuring uninterrupted day-to-day operations with monthly
reconciliation accuracy of 100%.
• Maintain and update property listings, client databases, and track 15+ active leads monthly in Zoho CRM.
• Process 30+ invoices, receipts, and payment records monthly; resolve 100% of client inquiries via phone, email, and in
person within 24 hours.
• Manage Exit/Entry passes for vehicles, NOC documentation, and daily rent follow-up, achieving consistent on-time rent
collection across all tenants.
• Support sales and leasing team with administrative activities, contributing to streamlined deal turnaround time.
• Perform monthly bank reconciliation for Mashreq Bank and ADCB Bank, plus petty cash reconciliation with zero
discrepancies.

• Managed full-cycle accounts payable and receivable for a diversified group, processing 20+ vendor invoices monthly with
zero late-payment penalties across a 2-year tenure.
• Prepared monthly financial statements and AP/AR aging reports using Flair Software, reducing outstanding receivables by
20% across 30+ active customer accounts.
• Supported VAT filing documentation in line with UAE Federal Tax Authority requirements, ensuring 100% on-time
quarterly submissions across 8 consecutive quarters. Maintained QuickBooks records for journal entries and ledger updates across 5+ cost centres and multiple intercompany
transactions.
• Coordinated daily operations including scheduling, vendor management, petty cash management, and WPS payroll
processing for a 25+ person office with zero payroll delays.
• Served as primary liaison between finance and operations teams, reducing inter-departmental task completion time by
30% through streamlined communication workflows.
• Developed automated Excel dashboards providing management with real-time insights into cash flow and operational
performance, reducing manual reporting time by 40%.
• Prepared and reconciled bank statements for 3 company accounts (WIO, Mashreq Bank, and Habib Bank) monthly with
100% accuracy.
• Prepared quotations for transportation clients and local purchase orders for 10+ vendors monthly, ensuring competitive
pricing and timely approvals.

• Oversaw accounts payable/receivable, prepared monthly financial statements, and conducted financial analysis that
supported key management decisions across 2 fiscal years.
• Prepared 15+ vendor quotations monthly, resolved billing disputes within 48 hours, and maintained accurate customer
and supplier master data for 50+ accounts.
• Collaborated with cross-functional teams to optimise financial processes, resulting in improved month-end close efficiency
and 100% regulatory compliance.

• Managed financial transactions and ensured 100% accuracy in record-keeping across insurance premium accounts and
200+ policy portfolios.
• Reconciled accounts monthly with zero discrepancies, assisted with 2 internal audits, and provided support to the senior
accounting team.
• Maintained payroll records and employee financial data for a 30+ member branch-level team.