Business Associate
Cognizant - United Arab Emirates
Total years of experience :18 years, 11 Months
Outsourced by Cognizant to work with First Abu Dhabi Bank in the IT department.
- Providing administrative support by assisting in audit and ensuring completion of audit procedures.
- Preparation and compilation of reports, dash boards for senior management
- Ensure that SOP's are strictly followed.
Diary Management
Analyze and coordinate daily department activities to achieve established goals.
Keep track of events and meetings with stringent follow ups with ability to evaluate & prioritize things.
Taking dictations / notes (including audio dictations).
Preparing the minutes of meetings, circulation and follow up on action points.
Ensure that all incoming mail is properly distributed and promptly attended to and outgoing mail is delivered on time.
Ensure that all correspondence and documents are handled proficiently &confidentially.
Independently manage mail/written communications on and behalf of the Financial Consultant
Develop, establish and maintain information tracking system, including manual filing and electronic filing systems for governance, publications, and official memos / notes received and sent. Make sure that office filing systems and records are properly maintained.
Eye for detail
Assist in budget preparation and expense management activities
Adhere to company policies and regulations
Ensure that SOP’s are strictly followed
Providing administrative support by assisting in audit and ensuring completion of audit procedures.
Preparation & compilation of reports, creating dashboards for senior management.
Direct contact between the Financial Consultant and other departments
Handling Financial Consultant personal tasks such as:
i. Tickets, visas, hotel booking, travel schedule
ii. Visas, tickets for Financial Consultant’s house staff
iii. Bank related documents
Secretarial responsibilities
Prepare Chairman’s daily and long term schedule. Keep track of events and meetings with stringent follow ups with ability to evaluate & prioritize things.
Coordinate Travel and accommodation arrangements for the Chairman.
Taking dictations / notes (including audio dictations).
Preparing the minutes of meetings and circulation of the same.
Ensure that all incoming mail is properly distributed and promptly attended to and outgoing mail is delivered on time.
Ensure that all correspondence and documents are handled proficiently &confidentially.
Independently manage mail/written communications.
Provide excellent reception services by screening incoming telephone calls / messages.
Develop, establish and maintain information tracking system, including manual filing and electronic filing systems for governance, publications, and official memos / notes received and sent. Make sure that office filing systems and records are properly maintained.
Handling Petty Cash.
Custodian of all pre-signed documents and cheques.
Prepare monthly statements for credit card payments and petty cash.
Coordinate activities to ensure that Chairman’s message / directive are passed on to the relevant persons.
Handling the Chairman’s bank accounts.
Handling Chairman’s personal properties.
Support the Group CEO & Vice Chairman and Group Financial Head of the Company with all business related matters
Admin Responsibilities
Responsible for managing a team of 4 members (1 Admin Executive, 2 Drivers and 1 office boy)
Overseeing and ensuring smooth execution of the Admin functions, mainly Office Management, Stationary & Pantry items, Procurement, Travel arrangements and mail distribution
Ensuring adequate administrative control as per company’s policies in day to day functions
Secretarial responsibilities
Assisting the EVP in all day to day activities.
First point of contact externally & internally.
Screening, replying to calls & emails, independently handling correspondence.
Coordinating with various departments within the organization.
Diary management, compiling MIS & other reports for the department.
Preparing presentations.
Dictation, arranging for meetings and circulation of minutes.
Arrangement of all travel, hotel bookings.
Arranging for departmental parties.
Accounts responsibilities
Verification of all Client data & approving credit facilities to Clients for booking of premium/policies.
Reconciliation of Client accounts.
Preparing of Supplier credit notes.
Assist the Construction Director in all day to day activities.
Central point of contact between 5 sites and the head office on day to day activities.
Preparation & compilation of reports (Progress Reports, Monthly Reports).
Audio dictations
Preparing presentations for Clients and internally.
Diary management, screening, replying to calls & emails
Central point of contact for Tenders (arranging for the collection of Tender documents, circulating the relevant information to the concerned persons, coordinating with the various departments for the submission of documents, etc.).
Liaising with the Client, Consultant on behalf of my boss.
Worked in close coordination with the Managers of the company, QS team, Marketing team & site staff
Assisted the CEO and other Director’s of the company whenever required.
Assist the Marketing Director in all day to day activities.
First point of contact between my boss and other departments/parties.
Diary management, screening, replying to calls & emails, independently handling correspondence.
Preparation of presentations for Clients and internal departments.
Dictation, arranging for meetings and circulation of minutes.
Conducting research for the department.
Preparation of Client database (prepared a detailed Client database for company use).
Assist/support the events team (distribution of tickets, check on confirmation of guests invited and receiving guests at the VIP lounge for the events, etc).
Assisted the Interior Design Manager for secretarial and administration works.
Assisted the CEO and President in absence of their secretary on various occasions.
Assist the Project Execution Team (Project Manager’s, Site engineers, etc).
Attend to enquiry phone calls, faxes.
Central point of contact for Tenders (independently handling all Tender related documents for collection & submission of all Tenders).
Preparation of quotations, work orders, invoices, agreements.
Arranging meetings and circulation of minutes.
Preparation of monthly & yearly sales reports.
Coordinating with Clients on collection of outstandings.
Assisted and worked closely with the CEO for various projects related jobs
Assisted the VP and his subordinates in secretarial works
Attending to phone calls, emails, faxes.
Arranging all travel and hotel bookings.
Diary management.
Preparation of monthly expense reports for all India - Executive wise.
Managing the leave record register for the sales team.
Preparing presentations.
Sending mailers to Clients and agencies.
Follow up with regional managers for the monthly reports, compilation of the same to be distributed to the Head.
Follow up with the sales team for the weekly reports.
Preparation of business travel plans to be submitted to London office.
Coordinating with hotels for events.
Assisted the Head of Clinical Research & Medical Advisors in all secretarial works
B. Com