Events Planner
freelance
Total years of experience :8 years, 11 Months
!Experienced in hospitality & office work for over 8 years, last 8 months I have been freelancing as event organizer, with successful first event pri- vate birthday celebrations where I have hosted 60 people in Dubai for 3 days, days and nights. After that I did few small gigs such as yacht par- ties, my latest gig was team building for Dubai based company but we traveled to Goa, India, where I took care of 11 people including CEO. Main tasks in bigger events were : logistics, hotel communications, deal-
ing with suppliers, negotiations, catering, yachts, restaurants, bars, pho- tographer, entertainers and so on.
• Greeting & guiding guests
• Presenting about each exhibit
• Control & monitor the guest flow
• Operate in safe way to protect guests & employees health and safety
• Observe the cleanliness and maintenance of the pavilion and reporting in case if any issue
• Professionally greet and receive guests and clients
• Overseeing important activities like management of office budgets, space and different facilities
• Keeping the stationary and other important files in order • Monthly expenses report
• Ensure efficient and effective administrative information and assistance • Handling petty cash, reporting in excel sheets
• Doing research of related tasks
• Daily record keeping of absence of agents
• Enlisting diverse activities for the sales team
• Spearheaded different marketing campaigns & Direct Email Marketing
• Ensured that all the actions were liaised according to the different policies • Maintained monthly duty roster ( 20 + agents )
• Arranging for listings, from filling the forms, photoshoots, uploading online to Property Finder • Responsible of Managing Director's CRM account
• Greeted all the customers & visitors
• Answering and screening calls and oversaw other administrative activities
• Carried out routine activities of flight booking, hotels and venues booking
• Preparing visa to USA for MD
• Collaborated for the travel accommodations needed for the staff and other visitors
• Supported different HR and marketing functions
• Received different packages from the couriers and carried out inventory management activities
• Prepared LPO and worked closely with the finance department
• Presented ideas for marketing plans for reshaping the different campaigns
• Received the guests, greeted them and provided the menu
• Answered the calls, responded to the queries and made reservations
• Negotiated with the customers and ensured their satisfaction
• Received all VIPs and oversaw their arrival and departure in Hotsos system
• Ensured that all the customer services met the required standards
• Attended all the important calls
• Maintained good relationship with all the customers
• Scheduled appointments and other important meetings and communicated with the attendees
• Made different arrangements for traveling
• Supporting CEO on daily basis