ليزا فارغيز

Act as gatekeeper for CFO’s time and attendance, ensuring CFO is fully briefed regarding schedules, itineraries and advanced warning of important issues. Uphold confidentiality in maintaining information and documentation.  Interacting and communicating with all levels of management  Prepare reports, graphs, and charts based on financial data to support decision making.  Efficient management of CFO’s diary. Liaison with CXOs, staff, clients. Booking meeting / conference rooms.  Manage circulation of daily checks, contracts, and capital equipment requests for signatures  Attend important meetings and take detailed minutes for distribution as appropriate  Prepare correspondences, letters, and prepare documents for CFO  Ensure all departmental and hospital policies / procedures are updated under the guidance of CFO as per organization changes, communicated to staff, and uploaded in the Policy Manager System.  Circulate financial reports to the Board of Directors and Senior Management Executives.  Collate monthly reports for meetings: Board of Directors; Healthcare Sector Committee; Senior Management Committee; and other ad-hoc taskforce meetings.  Collate yearly departmental budgets (Capital, Operating, and Manpower) from departments for CFO review and discussions. Prepare the final budget files for members of the BOD meeting for review and approval.  Contract Management: Liaise between departments regarding new contract / contract renewal and get contract clauses verified at Finance and Legal level. Ensure all contracts (Expense and Revenue contracts) are reviewed and uploaded into the Contract Management System.  Ensure that hospital contracts with external parties are managed properly and in timely/cost effective manner. Prepares such for review and renewal by CFO.  Ensure that the medical staff in the hospital and clinics are covered with malpractice insurance. Liaison with insurance company by providing all supporting documents and acquire the medical malpractice policies on yearly basis. Negotiation for the policies is done by the CFO and Procurement Head  Ensure documents for CFO’s review and approval follows the hospital’s Delegation of Authority.  Organize all of the CFO’s travel arrangements, including visa considerations and prepare expense reports  Control supplier registration on the ERP system by verifying legal documents (trade license / VAT certificate)  Ensure administrative procedures are operated effectively which includes preparation of work and leave rosters for staff on the ERP System (recording, processing & reporting of staff attendance, sickness, and leave)  Control ordering and stocking of departmental supplies to ensure security and cost effectiveness.  Schedule interviews by liaising with recruitment team for departments reporting to CFO  Arrange for yearly and half-yearly performance appraisal of staff with the CFO  Assist the Group CFO in the group level activities which involves the Head Office (Mohamed & Obaid AlMulla LLC), Almulla Real Estate, Ishraaq Hotels, and Almulla Travels.  Provide occasional administrative support to the Finance Director.  Member of the Employee Activity Committee responsible for arranging activities for staff

Accomplishments:
 Appreciated for efforts in maintaining a contract management system in the JCIA cycles in 2018 & 2021

• Organize meetings and appointments - manage multiple calendars
• Organize and management trainings, workshops, and events
• Research and retrieve information; maintain data management system
• Answer and screen incoming calls and emails; and redirect client queries
• Prepare letters and documents and manage filing system
• Utilize MS Office fully in daily tasks and responsibilities (outlook, calendar, report generation, presentation)
• Negotiate favorable terms and pricing agreements with suppliers, hotels, and other providers for service.
• Arrange venues for the event which includes lecture room and catering arrangements.
• Handle travel arrangements and logistics for visiting faculty
• Develop yearly progress reports
• Prepare bills to process supplier’s payments and maintain statements of incoming funds from clients.
• Manage stationery & inventory of office supplies.
Accomplishments:
• Established a shared management system among peers for easy access to documents
• Trained and on-boarded 15+ administrative staffs sharing similar functions

ranscribe and proofread medical records
• Prepare monthly duty rosters for doctors and medical staff.
• Prepare agenda and minutes for meetings, speeches, and conferences.
• Conduct patient satisfaction surveys
• Compile reports for Department of Health (DOH) by clinical coding according to standard protocols.
• Research, compile, and assimilate medical statistics by using the Health Informatics Reporting and Analysis System.
• Sick leave attestation for patients working in public and private sectors through DOH and DHCC.
• Stationery and inventory management.
• Organize seminars/programs for the clinic.
Accomplishments:
• Awarded for patient satisfaction survey project done for DHCC-CPQ.
• Achieved recognition award for the center for high quality data submission

• Transcribe medical reports dictated by variety of hospital medical doctors, including operative reports, discharge summaries, patient history and examinations, pharmacy, rehabilitation, autopsy, and x-ray reports.
• Proofread transcribed medical documents and conducted quality checks.
• Review and edit transcribed reports for spelling, grammar, clarity, consistency, and proper medical terminology.
• Translate medical jargon and abbreviations into their expanded forms to ensure the accuracy of patient and healthcare facility records.
Accomplishments:
• Received appreciation letters for high accuracy reports.
• Promoted to Executive MT (reports were directly submitted to clients without another level of edit).