Administrative Executive - HR Operations
Confidential Company
مجموع سنوات الخبرة :12 years, 7 أشهر
Professional duties:
-Deal with relocation formalities;
-Handle On boarding and training induction for new joiners;
-Deal with visa formalities - new applications/renewals/cancellations;
-Deal with insurance formalities, claims, approvals;
-Deal with payroll formalities;
-Maintain employee’s appraisal and confidential documents;
-Handle the incoming and outgoing correspondence;
-Assist the HR Manager in his correspondence; Deal with Reports;
-Deal with travel arrangements and bookings;
-Schedule Staff Meetings and ensure the confirmation of their attendance.
Professional duties:
-Answer incoming calls and deal with people’s enquiries.
-Assist visitors in a friendly and professional manner.
-Handle the incoming/outgoing correspondence, handle the filing system.
-Prepare Memos, Bank Fund Transfers, Payment Certificates, Retention Guarantees, Subcontract agreements, Tender letters.
-Assist the Vice President in his correspondence and monitor responses and reports.
-Prepare, monitor and update the Vice President’s schedule.
-Schedule staff meetings with all senior management and the Vice President and ensure confirmation of attendance from all parties.
-Handle travel arrangements.
Professional duties:
-Manage the switchboard and pass messages.
-Answer incoming calls and deal with people’s enquiries.
-Assist visitors in a friendly and professional manner.
-Discuss about the procedures of the company.
-Schedule appointments for the visitors and coordinate with them if there are changes.
Professional duties:
- Answering and transferring telephone calls.
- Working with the correspondence.
- Working with e-mails and business letters.
- Managing the appointment system.
- Working with approvals.
- Ensure production process meets industry standards.
- Develop and implement quality improvement activities and policies.
- Provide external customer support.
- Conduct surveys to solicit feedback.
- Taking care of the office environment.
-Answer incoming calls and deal with people’s enquiries.
-Assist visitors in a friendly and professional manner.
-Deal with the Microsoft Office Programs ((MS Word, Excel and PowerPoint).
-Coordinate with the supervisors and managers for any important work related issues.
Graduated from the Linguistic University; Graduated from the Linguistic College;