Events Manager
Apex Business Solutions
Total years of experience :20 years, 3 Months
Responsibilities:
• Capabilities of handling the entire Event solution - Live Events, Exhibitions, Gala Dinners,
Family Days, B2b Meetings, Conferences, Road Shows, Corporate Gifts, Corporate Parties,
Product Launches, Branding, Carnivals / Kiddies Activities, Family Day, PR & Media, Event
Staffing, Corporate Gifts, Equipment Rental, Event Logistics, Artist Management, Architectural
Lighting
• Creating and organizing the event schedule for multiple events
• Developing a variety of event concepts
• Managing and maintaining event budgets
• Site selection and research
• Coordinating vendors and logistics
• Organizing physical and digital marketing
• Paying vendors and processing invoices
• Maintain relationships with vendors
• Organize security when necessary
• Coordinating with speakers and approving speaker notes
• Writing a post-event report to debrief what went right and what can be improved upon
• Calculate risks and rewards with big event decisions
• Develop relationships with potential clients to grow our business
• Setting goals and developing plans for business and revenue growth
• Researching, planning, and implementing new target market initiatives
• Researching prospective accounts in target markets
• Pursuing leads and moving them through the sales cycle
• Developing quotes and proposals for prospective clients
• Training business development staff
• Attending conferences, meetings, and industry events
Responsibilities:
• Familiarity with all Front Desk and guest booking functions
• Provides the Front Office Manager and Site Operation Manager with a summary of
activities and operations during the shift by preparing a daily written logbook
• Ensures guests' satisfaction by resolving and taking appropriate actions on all guests'
complaints
• Calls the Site Operation Manager and concerned Head of Departments without delay for
any fire, bomb threat, burglary, or death that has occurred on the premises.
• Calls the Front Office Manager, Site Operation Manager in case of a guest accident
• Maintains property's level of cleanliness and sanitation (hygiene) in accordance with
company standards by conducting inspections and taking appropriate action
• Provide friendly and courteous service to guests and respond promptly to all requests in our
scope of work
• Resolve guests' complaints & requests and liaises with the concerned departments
• Be familiar with the operational procedures
• Participate in regular meetings and briefings as scheduled
• Understand and abide by all safety rules, emergency procedures, and fire prevention
regulations
• Participate in any scheduled training for the related department
• Ensures procedures for the safety and security of guest belongings (e.g., lockers, left
luggage, etc.) are efficiently followed
• Report to duty punctually wearing the correct uniform.
• Maintain a high standard of personal appearance and hygiene
• Carry out other duties as assigned
• Responsible for Handover and decommissioning
• Responsible for the proper Key handling
• Responsible for proper room allocation
Responsibilities:
• Wedding consultation and coordination
• Destination and themed Weddings and Events
• Local Poruwa / Church / Hindu / Muslim Weddings
• Cocktail Parties, Dinner Dances, Birthday Parties
• Organizing facilities for MICE Market
• Conducting conventions and trade shows
• Business development
• Concept building
• Private event shopper
• Creation of brand Loyalty
• Planning and directing public relation activities within an organization •Discussing sales
contract details with the banquet sales director and the head chef
• Planning the venue layout according to the number of guests and the type of event
• Determining the number of table waiters and servers required
• Supervising the placement of tables, chairs, cutlery, plates, glasses, table linens,
centrepieces, heating lamps, serving utensils, and carving stations
• Consulting with the Head Chef regarding the timing of meal courses to be served
• Overseeing the seating of guests, the serving of meals and beverages, and the clearing of
tables
• Managing the availability of liquor and soft drinks, when required
• Preparing work schedules and completing documentation in a timely manner
• Answering customers' questions and accommodating special requests
Responsibilities:
• Plan and prepare promotional material to increase sales of products and services, working
with customers, company officials, sales departments and advertising agencies
• Preparing budgets and submitting estimates for program costs as part of the campaign plan
development
• Coordinate activities of departments, such as sales, graphic arts, media, finance, and research
• Identifying and developing contacts for promotional campaigns and industry programs that
meet identified buyer targets such as dealers, distributors, or consumers
• Gather and organize information to plan advertising campaigns
• Organise meetings with department heads or staff to discuss topics such as contracts,
selection of advertising media, or product to be advertised
• Monitor and analyse sales promotion results to determine cost effectiveness of promotion
campaigns.
• Knowledge on trade journals and professional literature to stay informed on trends,
innovations, and changes that affect media planning
• Provide presentation and product demonstration support during the introduction of new
products and services to field staff and customers
• Direct, motivate, and monitor the mobilization of a campaign team to advance campaign
goals.
• Track program budgets and expenses and campaign response rates to evaluate each
campaign based on program objectives and industry norms
• Assemble and communicate with a strong, diverse coalition of organizations and or public
figures, securing their cooperation, support and action, to further campaign goals
• Represent company at trade association meetings to promote products
• Knowledge of managerial practices and principles
• Public Relations skills and handling complaints
• Skills in handling different events at different stages during the year
• Verbal and written communication skills
•Planning, developing and implementing PR strategies
• Researching, writing and distributing press releases to targeted media
• Collating and analysing media coverage
• Editing in-house magazines, case studies, speeches, articles and annual reports
• Preparing and monitoring the production of publicity brochures, handouts, direct mail leaflets
• promotional videos, photographs, films and multimedia programmes
• Devising and coordinating photo opportunities (shoots)
• Organising events including press conferences, exhibitions, open days and press tours
• Maintaining and updating information on the organisation's website
• Sourcing and managing speaking and sponsorship opportunities
Responsibilities:
• Liaise with clients to find out their exact event requirements
• Produce detailed proposals for events (including timelines, venues, suppliers, legal
obligations, staffing and budgets)
•Research venues, suppliers and contractors, then negotiate prices and hire
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
•Liaise with sales and marketing teams to publicize and promote the event
• Manage all pre-event planning, organizing guest speakers and delegate packs
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to
ensure that all runs smoothly and to budget
• Manage a team of staff, giving full briefings
• Organize facilities for car parking, traffic control, security, first aid, hospitality and the media
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Produce post-event evaluation to inform future events
• Research opportunities for new clients and events.
Responsibilities:
• Provide customer service
• Handling cash
• Food hygiene / Food safety
• Stock Control
• Preparation of burgers
• Mc Café