Executive Assistant to Partner
PricewaterhouseCoopers
Total years of experience :16 years, 5 Months
-Deal proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responding as appropriate.
-Advise managers of the most effective and appropriate method of presentation of information and ensuring production of high quality complex documents.
-Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
-Manage and maintain key communication networks.
-Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
-Project manage and meetings or similar activities as appropriate to the role
-Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
-Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
-Anticipate and coordinate travel, visas, accommodation. Transfer and meeting arrangements.
-Begin to anticipate and organise documents on a more frequent and proactive basis e.g. papers for meetings and travel requirements such as currency and tickets.
-Reception duties as required.
-Provide support and coaching for others.
-See and act on opportunities to enhance client service.
-Actively source and share knowledge with others.
-Use the firm’s systems e.g. i-Power, for completing basic expense claims.
-Arrange personal travel requirements for senior personnel as required..
-Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
-Compliance with PwC policies & procedures in all aspects of the role.
-Build network of strong working relationships both internally and externally
Duties & Responsibilities:
§ Deals proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responding as appropriate.
§ Advise managers of the most effective and appropriate method of presentation of information and ensuring production of high quality complex documents.
§ Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
§ Manage and maintain key communication networks.
§ Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
§ Project manage and meetings or similar activities as appropriate to the role
§ Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
§ Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
§ Anticipate and coordinate travel, visas, accommodation. Transfer and meeting arrangements.
§ Begin to anticipate and organise documents on a more frequent and proactive basis e.g. papers for meetings and travel requirements such as currency and tickets.
§ Provide support and coaching for others.
§ See and act on opportunities to enhance client service.
§ Actively source and share knowledge with others.
§ Use the firm’s systems e.g. i-Power, for completing basic expense claims.
§ Arrange personal travel requirements for senior personnel as required..
§ Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
§ Compliance with PwC policies & procedures in all aspects of the role.
§ Build network of strong working relationships both internally and externally
Duties & Responsibilities:
- Prepares correspondence, reports, and materials for publication and presentation to all Department Heads and Corporate Team
- Set-up the CEO/COO travel arrangements and outside meetings
- Coordinates in the set-up on accommodation and entertainment for the company visitor
- Maintains the CEO/COO calendar
- Creates, transcribes and distribute meeting agendas and minutes
- Answers the telephone and handle in appropriate manner
- Meet and greet clients and visitors
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing through post or courier service and filing
- Maintains hard copy and organize systematic electronic filing system
- Coordinates on project-based work
- Supervises support staff and immediately resolves minor problems on hand
- Schedule and monitors on a regular basis, Corporate Meetings and invitations
- Arranges meeting room venues, set-up and requirements
- Organizes informal interaction between management and staff on a monthly basis
- Assures the completeness and cleanliness of the Corporate Office
- Orders and dispenses office supplies for the Corporate Team
- Regularly runs an errand for both Executives
- Performs other duties that may be assigned by the CEO/COO.