Assistant Treasury Manager
OXFORD BUSINESS GROUP
Total years of experience :19 years, 0 Months
Performed treasury, sales commission management, credit control and other administrative duties for the executive management.
Principal Responsibilities
Assistant Treasury Manager
•Managing the day-to-day activities to meet the financial obligations of the organization specific to our UAE account.
•Responsible for maintaining daily cash reporting to the CFO / Chairman.
•Responsible for maintaining sufficient funds to meet ongoing operational requirements to meet obligations as they fall due (future dated supplier payments)
•Daily allocation of cash balances between UAE & UK accounts.
•Liaise with accounts payable, payroll and accounting groups as required.
•Primary initiator of electronic funds transmissions for the UAE account.
•Wire and ACH template setup and maintenance, including inter-company activity.
•Project cash requirements on short, mid and long-term basis.
•Monitor, report and recommend to optimize bank fees.
•Prepare monthly, quarterly and ad-hoc management reporting whenever asked.
•Worked with the business to optimize commercial cash flows.
•Timely disbursement of payments from UAE & UK accounts.
•Processing month end payroll for
•UAE employees.
•Confirmation and reconciliation of receipts.
•Manage good banking relationships.
Commissions Specialist
•Assist Sales and Finance in reconciliation of commissions due and paid as required.
•Address all employee issues concerning compensation and make corrections as required within established protocols.
•Engage with employees to research and accurately resolve commission and/or bonus payment related inquiries.
•Develop and conduct internal peer training as assigned to ensure ongoing process cohesiveness.
•Effectively intimate process or policy deficiencies to Management and actively partner with key players to implement required change.
•Calculate, validate accuracy of, and submit daily, monthly and/or quarterly commission payments to Management within specified deadlines.
•Review and process appropriately approved sales for commission and/or bonus payments.
•Reviews commission payment reports for accuracy and completeness.
•Able to verify and follow through, ensuring accuracy and timeliness of commission payments as outlined in the sales contracts.
•Resolving reconciliation issues.
•Co-ordinating with teams to maintain fully updated database required to track revenue for all sales employees.
•Preparation of detailed commission calculation reports on a daily / monthly basis.
•Contribute to the improvement of systems to effectively track or capture data.
•Involved in problem solving with assistance and guidance in understanding and applying company policies and procedures.
Credit Control
•Assisted the Chairman & CFO on presenting analysis on the O/S receivables across all regions such as Asia, Africa, GCC, Americas.
•Reviewed the current credit control process and was responsible for execution of process improvement.
•Liaising with Regional Heads on client escalations.
•Liaising with Regional collectors on ensuring timely payments are received from our clients.
•Contributed to manuals documenting procedures and executed action plan around identified gaps.
•Overseeing all high value unpaid invoices in the GCC region in terms of receivables and ensuring timely payment is received for the same.
•Delivering knowledge and encouraging the development of others within the team.
•Documentation and maintaining of client contracts and preparing client invoices for all high value clients in GCC.
•Optimized team efficiency and elevated customer experience through the identification and elimination of outdated processes.
HI Profile visits on behalf of the Chairman & CFO within GCC to resolve problematic cases.
•Assisted the General Manager in resolving post sales issues.
•Responsible for preparing client proposals to Signatories of the contracts over email / letter heads for settlement of unpaid invoices.
•Proactively overseeing all GCC projects in terms of client dissatisfaction and highlighting issues and solutions to the management.
•Worked to determine customer (internal, external) needs and actively improve value chain in terms of service and delivery excellence. Motivated to exceed expectations.
•Managed approximately 100k worth claim cases that involved complex litigation issues with lawyers inside & outside GCC
•Assisted in the recovery of receivables within GCC and recovered about 1, 000, 000 GBP of doubtful debts with better client relationships.
General office support:
•Responsible to operate the corporate bank account opening process in UAE on behalf of the Chairman & CFO.
•Experience of high degree of personal organization, self-management and strong work ethics.
•Excellent social skills, able to operate with diplomacy, tact and empathy.
•Undertaking key HR duties, such as recruitment for the credit control team in Dubai.
•Developing the team training functions such as induction and other process related trainings.
•Handled the new hire process for our new office in the Philippines for departments such as Travel, logistics, Accounting, Credit control, HR, Field Operations teams.
•Assisted in the end to end process of the new office set up for our Manila office in Philippines which involved liaising with suppliers, negotiating on prices on behalf of the Company.
reconciliation in line with client agreements to manage the commission pool and commission account management needs
•Processed payments from the existing commission pool to independent third party providers and brokers
•Provided project support such as data collection, presentations, overviews to the interns and cross trained new and current team members on department functions
•Liaised with CRMs and technology department for accurate reporting of trade data and commissions
•Processed monthly statements and third party payments
•On Boarding of new clients into the client commission managements systems and Off boarding existing clients based on client instructions
•Performed agreement reviews on a quarterly basis for all global clients
•Prepared monthly metrics to derive the increase/ decrease in the trades reconciled vs trades corrected, which was then presented on global calls to maintain transparency of business
payments to all third party brokers based on client instructions
•Regularly liaised with concerned departments to ensure timely accounts payable functions
•Investigated causes for fund returns and processed them according to corporate policies
•Key member of the monthly status meets with the accounting and treasury departments to discuss any issues related to the current payable process and suggest process improvement
•Prepared monthly payment metrics to derive the increase/decrease in the payments numbers, return of funds
Performed day to day processing of accounts payable transactions and internal control functions of verifying expenses and invoices were charged in accordance with corporate policies and against the appropriate accounts thus preventing reimbursement of inappropriate or erroneous expenses.
ACHIEVEMENTS
•Instrumental in streamlining the accounts payable, employee reimbursement and final settlement processes
•Assisted with maintenance and completion of general ledgers and month end close duties
•Prepared and maintained an Accounts Payable Aging Report to monitor and process payments and reimbursements
•Solely managed all employee reimbursement related activities such as processing Telephone bills, Transport, Out of pocket expenses, relocation expenses and settlement of employee’s corporate (Amex) card expenses for over 1300 employees of 3 business units in India
•Handled the creation of monthly provisions and reports for key segments like Travel, Administration, and Telecommunication and Employee’s Corporate Amex Card
•Performed Cash Box Management, Petty Cash Accounting and Month End Provision booking
•Ensured all Facility Management, Recruitment Expenses and Training Bills were verified and processed in line with company agreements
•Ensured timely renewal of vendor agreements and provided assistance in maintenance and document control of all financial and employee files thus ensuring confidentiality and security
•Managed final settlements of all employees
•Processed domestic and international travel settlements for all employees as per corporate polices
Accounting, Cost Accounting, Personnel Management
Accounting, Cost Accounting, Personnel Management