Assistant of H.O.E Head
Emirates Fire and rescue Company
Total years of experience :9 years, 1 Months
Provide general support and assistance to the Head of House of Expertise
Create Contract , Proposals, Terms and conditions for the payments, proposals and contract
Read Projects Fire and Safety DWR for data collection to classify the project type ( ERP, FF, FA, EL, Cladding ) .
Build a Good PR with the Current client and get a new clients too.
Track the Engineers Schedule to insure that each project will be finalized and report have will be created as per ADCD terms and condition on time .
follow up with the client to insure that the project Report have been submitted to ADCD .
insure that after the DWR have been viewed and studded for phase 1 have been submitted to the client to insure that they have create the updated DWR as per our comments .
Insure that all the payments have been done as per the contract or PO.
Follow up with the engineers to track the projects phases .
Follow up with the suppliers for ERP Project and insure that the materials have been submitted on time and installed as per the deal.
Create A Weekly report for each project .
Prepare the Yearly Budget .
follow up with under process projects and tender.
prepare the Tenders requirements for submission and follow up with .
Join the meetings with the Engineers and Clients .
Insure the MOM have been crated as per the Meetings .
Insure that each project have folder with full documents as per the following :
o Project Description and details
o DWR
o Quotation and PO.
o invoices and payments .
Assist and Organizing your boss' diary and making appointments
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors / donors at all levels of seniority.
Organizing and maintaining Prospects and Donors information and making appointments.
Design a Data Base for Controlling Donors Scholarships, Sponsorships and donations.
Control all the Department Documents (Donors, Student, Internal Documents and External Documents).
Assist the Alumni and students needs and Documents.
Design, Organize and Coordinate Department Events, Homecoming Events for Alumni, Staff, and General Events.
Arrange Department Events for Donors and VIP guest
Arrange Alumni Events such as Homecoming and Reunion.
Organize and Prepare for Projects and Campaigns such as Ramadan Campaign 1432 and 1433.
Build a relation with the Venders, Donors, and Sponsors.
Assist and Organizing your boss' diary and making appointments
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors / donors at all levels of seniority.
Organizing and maintaining Prospects and Donors information and making appointments.
Design a Data Base for Controlling Donors Scholarships, Sponsorships and donations.
Control all the Department Documents (Donors, Student, Internal Documents and External Documents).
Assist the Alumni and students needs and Documents.
Design, Organize and Coordinate Department Events, Homecoming Events for Alumni, Staff, and General Events.
Arrange Department Events for Donors and VIP guest
Arrange Alumni Events such as Homecoming and Reunion.
Organize and Prepare for Projects and Campaigns such as Ramadan Campaign 1432 and 1433.
Build a relation with the Venders, Donors, and Sponsors.
Assist and Organizing your boss' diary and making appointments
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors / donors at all levels of seniority.
Organizing and maintaining Prospects and Donors information and making appointments.
Design a Data Base for Controlling Donors Scholarships, Sponsorships and donations.
Control all the Department Documents (Donors, Student, Internal Documents and External Documents).
Assist the Alumni and students needs and Documents.
Design, Organize and Coordinate Department Events, Homecoming Events for Alumni, Staff, and General Events.
Arrange Department Events for Donors and VIP guest
Arrange Alumni Events such as Homecoming and Reunion.
Organize and Prepare for Projects and Campaigns such as Ramadan Campaign 1432 and 1433.
Build a relation with the Venders, Donors, and Sponsors.
Assist and Organizing your boss' diary and making appointments
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors / donors at all levels of seniority.
Organizing and maintaining Prospects and Donors information and making appointments.
Design a Data Base for Controlling Donors Scholarships, Sponsorships and donations.
Control all the Department Documents (Donors, Student, Internal Documents and External Documents).
Assist the Alumni and students needs and Documents.
Design, Organize and Coordinate Department Events, Homecoming Events for Alumni, Staff, and General Events.
Arrange Department Events for Donors and VIP guest
Arrange Alumni Events such as Homecoming and Reunion.
Organize and Prepare for Projects and Campaigns such as Ramadan Campaign 1432 and 1433.
Build a relation with the Venders, Donors, and Sponsors.
Projects Manager
Facilitate the definition of project missions, goals, tasks, and resource requirements; resolve or assist in the resolution of conflicts within and between projects or functional areas; develop methods to monitor project or area progress; and provide corrective supervision if necessary.
Responsibility for assembling the project staff; for their technical or functional development, performance, and/or termination during the project or projects.
Manage project budget and resource allocation.
Facilitate the definition of service levels and customer requirements. Interact regularly with existing or potential clients to determine their needs and to develop plans for improving delivery. Advocate on behalf of clients and represent clients' needs as appropriate to senior management. Work cross-functionally to solve problems and implement changes.
Create estimates and prepare work orders on all new projects.
Maintain constant communication with property owner, insurance, and field project manager.
Schedule the completed work order to include: pre-construction on-site meeting when appropriate, sequencing, timing, master scheduling, and trades assignments.
Start job in a timely manner.
Secure necessary permits.
Schedule inspections.
Administer work orders or schedule employee assignments.
Maintain documentation on personal inspections and project flow.
Maintain professionalism with project conditions: (i.e. workmanship, homeowner relationships, safety, cleanliness, and tradespeople conduct).
Manage job to speedy conclusion.
Interface with associate and CSR regarding project progress, completion, and conditions.
Professionally handle any and all complaints.
Manage punch list completion, obtain completion certificate, and collect funds.
Deliver job file to associate for closing.
Work to collect payment on closed jobs in a timely fashion.
Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
Devising and maintaining office systems, including data management and filing.
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Organizing and maintaining diaries and making appointments.
Carrying out background research and presenting findings.
Producing documents, briefing papers, reports and presentations.
Organizing and attending meetings and ensuring their manager is well-prepared for meetings.
Liaising with clients, suppliers and other staff.
Carrying out specific projects and research and Join the Project budget community.
Responsibility for accounts and budgets.
Taking on some of the manager's responsibilities and working more closely with management.
Being involved in decision-making processes.
Control all the income and outcome Document /drawings...etc with generating the documents.
Project work, like research or writing reports
Implementing new business procedures