Secretary Accounts & Support Services
DYNAMIC MEDICAL EQUIPMENT CENTER LLC
Total years of experience :9 years, 2 Months
● Handling business flow and all over transaction (documentations & finances) to our high caliber clients: SKMC under SEHA, Zayed Military Hospital/GHQ, Red Crescent, Khalifa Foundation and all other charity’s, Private hospitals and others across UAE.
● Hands on with SKMC Oracle System for all transactions.
● Able to assist patient most especially female in their clinical needs such as measurement and fitting of the needed item.
● Facilitates and ensure patient flow daily by notifying the provider for patients' arrival, being aware of delays, and other communications.
● Weekly appearance to our clients to handle transactions and follow ups of LPO’s, Invoices, Delivery Notes and other document.
● Maintaining the flow of business operation through proper documentations, filing, keeps medical office supplies adequately stocked by anticipating inventory needs, placing orders, and monitoring stocks and other medical equipment and up to date inventories.
● Prepare, examine, and analyze accounting records, financial statements, sales and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
● Report to management regarding the finances of establishment. Constant follow up of accounts collection to our clients by sending Statement of Accounts.
● Able to handle the workflow of more than 100’s of patient per month. Demonstrate effective communication skills both verbal and written.
● Works independently, makes suggestions and implements change as necessary to improve the function of the department.
● Standard secretarial & clerical tasks is utmost answering phones, front desk, answering inquiries, making of quotations, answering emails, scheduling of appointments in a professional and timely manner with proper descriptions.
● Handling all Human Resource recruitment, manpower sourcing, interviews and communications.
● Responsible in making Offer Letters, coordinate visa processing, staff query and assist PRO dept. for all requirement.
● Responsible in requesting tickets, arrival of employee, official joining, issuance of uniform and deployment of staff.
● Coordinate schedule of staff for medical test, emirates hand scan and other processing.
● Proper documentation and presentations of report is my utmost job to follow the flow of the business properly and timely.
● Arranged Staff Training on Food and Hygiene as per required by Food Control Authority.
● Responsible in transmittal of ID’s to all staff such as labor card, emirates ID, insurance card, etc.
● All over transactions for application of Medical Insurance (DAMAN & ADNIC) to all employees.
● Making of all Memorandum circular, and other memo’s, letters, etc. and disposals.
● Executive Secretary of the Director, arranged management meetings, minutes of the meeting and operation.
● Custodian of all contract, legal documents and business operation files.
● SOP into all secretarial jobs; Support Services in Marketing, events and other related business operation.
● Receiving all inquiry, issues, concern and responsible to assist them. Ensure proper documentation and records completely in all areas.
● Issuing Community Tax Certificate/CEDULA, Clearances and Agreements with official invoices.
● Perform daily, weekly, and monthly reports as required from the higher department and superior.
● Supervision of office staff, generation of reports, self correspondence, writing proposal and Calendar management.
● Keeping well secured the entire documentation, memorandums, correspondence and etc. of the company.
● Managing well organized diary and time table. Assist issues and concerns regards to schools and children.
● Coordinate with the clearance department, registration and delivering of Memorandum, resolutions, agreements.
● Cooperate all city activities such as anniversaries, programs and other, able to represent the superior in the meeting if required.