Loremae Marin

The company is managing several schools in the UAE operating the British K-13 and American K-12 curriculum. BEAM is also investing in professional training and development, and venturing in further schools development and management services for independent owners.

• Lead the sourcing and recruitment activities for all British Curriculum schools under Beam.

• Ensure that the best talent is attracted and selected as per the requirement and standard set by the company.

• Implement global sourcing using different platforms in order to target the right kind of candidates for the job.

• Work closely with hiring managers to ensure adequate understanding of the requirements to achieve talent hiring goals.

• Conduct initial screening to ensure that candidates meet the criteria of the school and have the right qualification to get approval from the respective school regulatory bodies.

• Schedule and coordinate all interview schedules to ensure smooth and efficient recruitment process.

• Prepare reports and presentation to track recruitment progress and keep the hiring managers informed of their staffing requirements.

• Negotiate, issue employment offers to selected candidates and ensure that they fully understand the conditions stipulated in their contracts.

• Participate and contribute in developing new employee packs to improve new hire experience and efficient on boarding process.

• Provide guidance and training to other recruiters.

The company is a multi-million riyal holding and investment company primarily involved in developing shopping malls, leisure entertainment facilities, fashion retail and food and beverage. The main office is in Qatar but with business operations in other Middle East countries particularly in UAE, Jordan, Oman, Bahrain and Lebanon.

Recruitment

• Responsible for the whole recruitment process of all business operations of the company in Qatar and other Middle East countries such as UAE, Jordan, Oman and Bahrain.
• Work with hiring managers in identifying roles to be filled within the organization and ensures that job requirements are clearly understood and candidates are assessed against appropriate criteria.
• Ensure that vacancies are filled with suitable candidates within targeted time.
• Ensure timeliness of the recruitment process by regularly doing follow-ups with the respective hiring managers and candidates.
• Identify suitable recruitment channels and sourcing strategy that includes vendor selection process.
• Source suitable recruitment agencies from different countries for overseas manpower requirements and negotiate with the fees in line with the company’s budget.
• Prepare the necessary legal and accreditation documents required by respective countries for overseas recruitment.
• Prepare job advertisements and maintain career opportunities section on the company’s website.
• Assist in developing job descriptions and assessment tools for selection process.
• Screen applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation by the departmental heads.
• Ensure proper coordination with affiliated recruitment agencies to maintain smooth flow of the recruitment process for overseas hiring.
• Arrange recruitment trips for hiring managers and assist in overseas video conference interviews.
• Forward shortlisted CVs to the concerned departmental heads and arrange interview schedules.
• Drafts employment letters, contracts and joining letters for selected candidates.
• Coordinate visa application, flight bookings and accommodation facilities for newly hired overseas employees.
• Enter details of new hires in HRIS and prepare employee files.
• Coordinate the entire induction process.
• Prepare and/or generate recruitment related reports.
• Ensure that the company conforms to government and regulatory hiring and staff management practices.
• Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Research and recommend ways to improve organizational attractiveness and recruitment practices as per the latest recruitment trend and compensation packages.

Other HR Function in Employee and Labor Relations Section

• Prepare and circulate internal memoranda about new office policies and practices.
• Work with the whole HR Team in planning and conducting companywide activities aimed to promote camaraderie within the organization.
• Ensure that the company policies and procedures are being implemented.
• Prepare and issue disciplinary actions in cases of employee violation.
• Familiarize the existing labor laws and practices of countries where the company is operating and ensure that the company is adhering to it.
• Process business trips, leave settlement, final settlement and payroll in the absence of the Person In-Charge.
• Responsible for enrolling employees to health insurance and assist them in utilizing their benefit.

The company is a customer service arm of a highly successful newsletter publishing operation
with more than 50, 000 subscribers in more than 30 countries. The business has been a pioneer
and leader in the field of financial investment-advisory newsletter publishing.
Recruitment
* Manage the recruitment process in order to hire a superior workforce.
* Screen resume and conduct initial interviews of rank and file employees.
* Conduct job offer to identified applicants.
* Conduct background check for applicants who passed the final interview.
* Conduct employee manual orientation for new hires.
* Process mandatory papers for newly-hired employees.
* Ensure completion of pre-employment requirements of newly hired employees.
Employee Relations
* Draft memoranda, issue the same to employees concerned after they are finalized by the
HR Manager and keep track of disciplinary actions imposed on employees.
* Monitors performance and regularization of probationary employees.
* Assists HR Manager in developing and documenting policies and procedures within the
department.
* Update manpower listing/plantilla and manpower movements.
* Handle clearances for rank and file employees being separated from the company.
* Release documents (BIR 2316, COE and Clearance) and final pay to resigned employees
once they have been cleared of accountabilities and have signed the appropriate forms.
Compensation and Benefits Administration
* Prepare and process payroll.
* Monitor the leave credits of employees.
* Facilitate enrollment of regular employees to health and life insurance.
* Provide day-to-day benefits administration services.
Training and Development
Assist the HR Manager in implementing the training programs for each department and/or
employee classification.

A conglomerate with diverse business interests ranging from ISO certified plastic manufacturing, vertical and horizontal project development, marketing, insurance and construction consultancy services.

Employee Relations
• Organizes and facilitates the conduct of various social, sports and motivational activities such as OEM, HR Kapihan, Christmas Party, Fun Day, Company Outing, and ER Forums.
• Facilitates Home Visits to employees who have rendered long and/or unexcused absences (conduct and reports preparation).
• Assists in the implementation of company policies and procedures.
• Coordinates administrative conferences with the Legal Counsel.
• Prepare and issue show cause memorandums and disciplinary action notices.

Performance Management
• Monitors performance evaluation of probationary employees following company procedures and standards.
• Facilitates semi-annual performance appraisal of regular employees.
• Facilitates necessary documentation for employee movements across the group (e.g Regularization, Promotion, Transfer, and Demotion)
• Facilitate selection of monthly Outstanding Employee of the month, preparation of certificates and cash awards and appropriate ceremonies.
• Assist the HRAD Head to ensure effective implementation of the present KRA (Key Result Area) system and future enhancement to the performance management system.

Organizational Services/HR Support
• Assist in the maintenance, review and revision of MGOC HR policies and procedures.
• Assist in championing MGOC special projects like Daily Meeting and Knowledge Management.
• Control and coordinate supplies requirement of HR department.

Recruitment
• Makes initial screening of all application forms.
• Facilitates recruitment examinations and conducts initial interview of applicants.
• Responsible for checking and preparing the Psychometric Exam Results of applicants.
• Ensures timely submission of identified candidates' pre-employment requirements.
• Conducts employment verification/ background investigation of applicants (rank and file to managerial candidates) considered for employment.
• Prepares employment contracts of newly hired employees.
• Responsible for supervising the on-the-job trainees of the company.
• Participate actively in job fairs sponsored by schools, PESO offices and other organizations.
• Constant coordination with different employment agencies and alumni offices for pooling of applicants

Records Management
• Maintain 201 files (both active and dead files).