Admin/ Project Coordinator
Alsa Apollo Kitchens International LLC
مجموع سنوات الخبرة :7 years, 1 أشهر
• Provide comprehensive support to all project team to ensure the smooth running of the department operations.
• Preparing Technical Submittal (Kitchens, Vanities, Wardrobes and Joineries), Method Statement, Material Inspection Request, and Work Inspection Request for Clients and Consultant’s approval.
• Responsible for handling project Aconex account (transmitting/uploading and downloading project documents (Architectural Shop drawings, Material Submittals, Correspondence, Request for Information, Variations and Invoices).
• Establish and implement document management procedures, Control project correspondence and engineering documentation as per approved system (ISO).
• Communicate with Client and Suppliers in regards to technical requirements for submittal.
• Coordinating with Suppliers in procuring construction materials in reasonable price.
• Provide the production with the approved materials and approved shop drawings prior production of the materials.
• Maintain the entire project documents such as Project Contracts, Approved Architectural Shop drawings, As Built Drawings Material Approvals, Quotations, Contracts, RFI’s, Material Inspection Request and Work Inspection Request.
• Handling and distributing Incoming and Outgoing Project Correspondence, Undertaking Letters, Emails, Memorandums to ensure all are addressed / replied accordingly.
• Arranging gate pass for project team as per project requirement.
• Coordinate with Site Engineers for weekly progress reports.
• Built and maintained positive working relationship with Construction staff, QA/QC team, Clients and Subcontractors.
• Ensure project teams are provided with proper documentation related to project.
• Monitoring the progress of the project and accordingly prepare and provide the management for the weekly progress report.
• Answering calls (internal and external) presenting a professional and courteous image.
• Provide general support to visitors.
• Providing support to accounts department by issuing the Cheque to Suppliers and Sub-Contractors.
• Conducting Human Resource department (Scheduling the Applicant for an Interview, Coordinating with Manpower Allocations, Collecting the attendance per site, prepares undertaking letter for labors/staffs as per project and drafting of documents related to handing over of the project).
• Perform other duties as administrative.
• Perform clerical and administrative functions such as drafting correspondence, memoranda and purchase acquisitions.
• Exceptionally detailed, organized, and highly accurate business professional with a unique ability to successfully manage multiple secretarial projects simultaneously.
• Arranging, scheduling and attending meetings and taking up minutes.
• Prepares project presentations, accomplishments and financial documents;
• Maintains confidentiality of documents and information received.
• Attending Bids and Award Committees.
• Established and implemented administrative policies and procedures for the office.
• Provided administrative support to the Executive Director and Division Chief.
• Provided comprehensive support on handling calibration, testing and automotive facilities.
• Typing and Issuing of calibration and testing certificates.