Purchasing and Finance Manager
SHAZA ALROOH Trading
مجموع سنوات الخبرة :26 years, 9 أشهر
• Develops a purchasing strategy.
• Reviews and processes purchase orders.
• Manages other members of the purchasing team.
• Maintains records of goods ordered and received.
• Negotiates prices and contracts with suppliers.
· Builds and maintains relationships with vendor
• Purchasing policies and guidelines. Approval workflows
• Manage other professionals in the supply chain and procurement area of the business
• Manage other professionals in the supply chain and procurement area of the business
• Manage general accounting activities and staff, including accounting and financial reports and ensure accurate accounting systems and record keeping.
• Review and identify areas of cost reduction and operational improvements, annual budget process, periodic forecasting and periodic analysis of operations performance.
• Prepare quarterly statements of accounts and obtain all clients signatures.
• Analyze general & administrative expenses and monitor variances.
Prepare a monthly cash flow.
• Review and approve all company expenditures, as per policy and budget approval.
• Preparing quarterly and end year financial statements
MAIN ACCOUNTABILITIES
• Maintain the general ledger and all related accounts with proper documentation and records of all company transactions. (Turn over 20 Million $)
• Prepare monthly bank reconciliation and cash management.
• Prepare and follow up with the operation teams receivable pending accounts.
• Maintain fixed assets records; renew licenses and registration with government offices when needed.
• Set the total collection and sales targets according to company policy at the beginning of the year, with the Area operation Managers (current operation areas 8), and follow up monthly performance
• Analyze sales and collections against budget and take measures to ensure targets are met.
• Control the receivables level as per Board Representative guidelines.
• Plan for the collection of accounts receivable to maintain an acceptable liquidity level to meet any future financial commitments of the company.
• Follow up on quarterly bases client’s statements of accounts reconciliations
• Analyze general & administrative expenses and monitor variances.
• Supervise stock count in all regions (4 warehouse) in coordination with Warehouse supervisor and Stock Controller and clarify any discrepancies.
• Coordinate relation with ERP provider and develop the program to meet the company reporting needs.
• Establishing the access matrix rights for all ERP system users.
• Prepare a monthly cash flow covering all operations on line with company plan.
• Review and approve all company’s expenditures, as per policy and budget and/or GM approval.
• Taking actions to be made in order to settle customers’ accounts
• Follow up on financial status of the key accounts
• Negotiate with Bank officials to obtain better offers and facilitations.
• Follow up with the settlement of company’s taxes, and prepare the end of year balance sheet and P&L sheet.
• Supervise and direct the staff of the company (94 Employment)
• Participate in the pricing process in order to ensure that all data related to operational and importation costs are accurate.
• Fill the (Order Placing Sheet) with the required data or validate the data within it to ensure that targeted margins are met.
• Follow up and validate sales orders to make sure that customers’ orders are placed within the sales policy and credit terms and conditions.
• Ensure that suggested sales offers are within the accepted profit margin.
• Coordinate with internal audit to ensure all financial procedures are within the standards.
• Visit and maintain good relationships with the company’s branches, customers and dealers
• Obtaining and following all insurance contacts covered all company activities
• Maintaining & controlling the general ledger.
• Verifying & Validating accounting data in the Finance System.
• Maintaining & controlling the cash flow statement, reviewing monthly bank reconciliation & financial documents to ensure that the accounts are maintained properly.
• Putting work plans with the organization of the company's other departments
• Daily reviewing of warehouses reports and daily expenses
• Reviewing the Daily Report of the financial department in the Projects Department and making a summary report to the BOD.
• Preparing the monthly budgets and expense statement of the Group's project
• Monitoring the company's contract performance according to budget
• Controlling the warehouses documents
• Reviewing and validating the final accounts of the projects
• Filing income taxes and the monthly tax statements.
• Maintaining & controlling the payroll for all employees (around 700 Employee).
• controlling local & external purchasing orders
• preparing end year statements
• Analyzing & reporting the contracts & financial documents to the BOD.
• Maintaining & controlling the cash flow statement, reviewing monthly bank reconciliation & financial documents to ensure that the accounts are maintained properly.
• Setting up work plans with the organization of the company's other departments
• Studying the financing resources and managing negotiations with local banks about ensuring the necessary cash flow and monitoring the LCs. accounts.
• Following the daily reports of warehouses and daily expenses
• Validating and issuing Operation Reports to the Head Quarter in Vienna
• Arranging the monthly income and expenses VS’s budgets.
• Monitoring the company's contract performance according to the projects plans
• Attending Monthly meeting of the Executive management of the mother company (BAGS HOLDINGS) and presenting the results
• Maintaining & controlling the payroll for all employees (680 employee).
• Maintaining & controlling the general ledger.
• Verifying & validating accounting data in the Finance System.
• Maintaining & controlling the cash flow statement, reviewing monthly bank reconciliation & financial documents to ensure that the accounts are maintained properly.
• Putting work plans with the organization of the company's other departments
• Studying the financing sources and enter negotiations with local banks about ensuring the necessary cash flow and following the LCs. accounts.
• Following the daily reports of warehouses and daily expenses
• Sending reports, the Head Quarter in Vienna about all work financial results
• Arranging the monthly budgets of the Group's companies
• Monitoring company's contract performance
• Arranging the end year statements of the Group in Sudan
• Attending Monthly meeting of the Executive management of the mother company (BAGS HOLDINGS) and display the results and the delay in work schedule and make the financial analysis
• Supervising the current accounts among the companies of the Group in Sudan and the other accounts of the Groups in other countries and arranging for the Taxes with the specialized authorities and make the monthly taxes statements.
• Maintaining & controlling the payroll for all employees (120 Employee).
• Preparing full year budget of all activities and following up on monthly bases
• Making journal entries & preparing the related journal vouchers.
• Maintaining & controlling the general ledger.
• Entering, verifying & retrieving accounting data in the Finance System.
• Maintaining & controlling the cash flow statement, reviewing monthly bank reconciliation & financial documents to ensure that the accounts are maintained properly.
• Coordinating the closing of accounts.
• Managing the Taxes statements with the organization with the specialized financial authorities.
• Managing the final budget of the Company’s Algeria Branch
• Making journal entries & preparing the related journal vouchers.
• Maintaining & controlling the general ledger.
• verifying & retrieving accounting data in the Finance System.
• Maintaining & controlling the cash flow statement, reviewing monthly bank reconciliation & financial documents to ensure that the accounts are maintained properly.
• Entering & verifying data in the payroll system.
• Maintaining & controlling the payroll for Algerian employees (850 Emloyee).
• Preparing the monthly income invoices in corporation with site management
• Auditing the monthly incomes from the work sites and organizing with the relevant executive departments
• Following the paying for the company
• Arranging and matching the monthly reports of the suppliers
• Arranging the final budget of the project
• Following up on monthly bases the project income Vs Budget
• Making journal entries & preparing the related journal vouchers.
• Maintaining & controlling the general ledger.
• Entering, verifying & retrieving accounting data in the Finance System.
• Maintaining & controlling cash flow statement, reviewing monthly bank reconciliation & financial documents
• Entering & verifying data in the payroll system.
• Maintaining & controlling the payroll for Algerian employees (648 employee).
• Making & controlling journal entries of the salaries and the related accounts.
• Preparing all reports related on the payroll
• Managing the project Budget Vs Expenses.
• Following and controlling all warehouse activities.
• Working with local suppliers to get the best prices in the market
• Preparing the monthly income invoices in corporation with site management
• Supervising raw material transactions at the warehouses and updating the inventory of these materials.
• Supervising the final products transactions and making the required check.
• Supervising the spare parts warehouses transactions and the needed goods and fuel and making the required check.
• Verifying sales bills
• Verifying the purchasing bills
• Establishing the standard production costs
• Following the production plans and studying the waste and industrial waste of every production process
• Studying the pricing of the products depending on the production
• Validating weekly reports of warehouses transactions
• Validating sales reports
Responsible for selling of the company's products in Damascus city and accounting tasks.
March 1999 December 1999
• Participating in reviewing the final financial reports of the contracted companies with the Authorized Accountant Office
• Preparing the financial statements of customer companies and making the required check
• Reviewing the customer companies’ documents and financial statements
• In charge of sales for all existing & new customers & maintaining their accounts.
• Making journal entries & controlling all the cash receipts & disbursements.
• Making weekly reports of clients and suppliers
• Following the collecting process
• Making the actual and documental inventory of goods
• Managing the monthly banks statements and the required documents for import and export
CPA
Bachelor Degree in Economics - Major in Accounting