LOUBNA BAYA

Newly joined, the company was sometime not operative due to the pandemic so was also part-time working in real estate sales.

 Managing the GM’s diary and appointments. Keep all the concerned informed of appointments, priorities and deadlines through multiple channels and in a timely and efficient manner.
 Acting as the contact point for all visitors to GM’s office. Welcoming on-site visitors,
 Maintaining a comprehensive filing and archiving system easy to retrieve by GM Managing invitations and meeting requests. Arranging meeting material, catering through the admin team and taking minute. Coordinating & attending Management meetings (ex. Board meetings)
 Dealing with incoming correspondence (electronic & hard copy) in a timely and efficient manner, drafting response or soliciting input from concerned staff if necessary.
 Assist with HR duties (salary Certificates, attendance sheets, Medical cards, entry permits, sick leaves, HR manual policy review, staff performance development plans, trainings…etc.)
 Drafting/ Editing/formatting/compiling/ revising/proofreading/distributing Weekly/Annual/Monthly reports/ manuals / forms/presentations…etc.
 Coordinating personal flight, visa and hotel for the GM - if required.
 Assist in processing the GM’s expense claims and do follow ups.
 Translation - (Arabic/English/ French) + Maintaining the Company contact database
 Assist in BOQ preparation and in obtaining pricing from suppliers

Same above + the additions below:
 Assisting the Managing Director (MD) & the Chairman with their research work and activities.
 Event/Exhibition Coordinator, preparing welcome bags, certificates, gifts or trophies.
 Perform HR duties (salary Certificates, attendance sheets, Medical cards, entry permits, sick leaves, HR manual policy review, staff performance development plans, trainings, company trade license and lease, NOCs, Visas/Entry Permits, hotels & Air-tickets, …etc)
 Preparing agenda, program of visits and coordinating time schedule and collecting materials for meetings/speeches/conferences, by liaising with relevant individuals.
 Designing with the Communication team publications/Newsletters/books/ brochures and helping them with translation and banner and booklets or manual printing.

 Coordinating Agricultural/Mineral & Chemical Commodities Inspections/Quality & Quantity Control locally and internationally through SGS subsidiary overseas.
 Coordinating Draft surveys (on vessels, tankers).
 Issuing Quantity & Quality Reports (ISO Certificates)
 Briefing inspectors on their field assignment and commodity (field visits, sample collection & labeling, quality checks, noting down observations) and preparing quality assurance reports.
 Document Control; Verifying of all export/import documents as per sales order/LC

transcribes the patient-identifying information
 Transcribes the medical report based on the doctor's physical examination to the patient and diagnostic for medical record.
 Maintains/consults references for medical procedures and terminology.
 Coordinate and update application of patient care and infection control policies and procedures. Update staff on the implementation of infection control measures and new recommendations.
 Coordinate clinical staff meetings and continuous education/in-service activities in conjunction with the Chief Quality Officer
 Help in internal inspection activity. Inventory and identification of expired medicine

 Responsible for the management of all shift retail operations with a key focus on driving sales, delivery of outstanding customer service and in store merchandising in line with brand requirements