Accounts Admin Officer
Dts solution LLC
Total years of experience :16 years, 6 Months
❖ Received all PO and Contract Agreement from the sales team and log into the Tracker
❖ Prepare Invoices for the PO as per request by the sales team
❖ Maintain and update the sales record and customer records
❖ Update the payment received and advise the sales team to follow up all the due date invoices.
❖ Prepare cheque payment for the suppliers
❖ Handling Petty Cash and Reimbursements of the staff
❖ Preparing Bank Reconciliation
❖ Prepare all documents for Quarterly Vat Return
❖ Monitoring the expiration of visa and passport of all the staff and coordinating to PRO for the visa process.
❖ Process the Medical Insurance and Car Insurance of the company
❖ Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
❖ Prepare all staff request such as salary certificate, pay slip and employment certificate.
❖ Organize travel and accommodation of the staff for the specific projects
❖ Performs other duties assigned by the management
Meets and greets visitors, clients, vendors, job applicants, employees, and others with a
high degree of professionalism and courtesy.
Efficient and courteous handling of telephone calls, provide necessary information /
guidance to caller and transfer the call to the relevant person.
Arrange business appointments and coordinate diaries for meetings and arrange the
meeting room.
Maintain safe and clean reception area by complying with procedures, rules and
regulations.
Ensures that office equipment is maintained, relevant records are up to date and that all
administration processes work effectively.
Responsible for performing HR file audits to ensure that all required documents are
collected and are maintained in employee files.
Organize the office layout and order stationery equipment and office supplies.
Provide support with Shared Service Coordinator with regards to documents and
transmittal and ensure that documents are properly transmitted on time.
Support all
Provide general administrative and clerical support to the management
Maintain electronic and hard copy filing system
Collate purchase orders and purchase requisitions in order to order materials, goods and
supplies.
Request and review quotation from the supplier and negotiate better price.
Interact with the suppliers on a day to day basis
Review deliveries against the orders.
Update the internal data base of item list, price list and vendors contract agreement
Managing Daily Cash Sales of Café and deposit it to the bank.
Preparing Daily and Monthly Sales Report
Managing Petty Cash transaction
Keeping supplier invoices, statement of account and request for payment
Act as the liaisons between HR Dept and employees, ensure the smooth communication,
and prompt resolution to all queries and request.
Name of
2014
Responsible for the safety of POS terminals, atms and passbook of our clients
Make an monthly inventory report of atms and passbook
Prepare monthly billing report
Maintain and review account records, updating and categorizing them according to status
changes.
Coordinate to the head office staff for any discrepancies of billing report
Organize daily collection and make sure that it has been deposited to the bank
Processing & Preparing daily / monthly report cash and check refund of clients
Make a daily cash refund fund liquidation
Monitoring monthly collection and prepare a report for the uncollected clients
LOAN
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