Subcontract and Procurement Specialist
DAI
مجموع سنوات الخبرة :15 years, 5 أشهر
• Prepare complete backup documentation for procurement purchases & submit to project's Finance Team.
• Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance.
• Perform regular spot audits of procurement files.
• Assist and collaborate in external or internal audits as necessary.
• Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
• Ensure adequate competition is achieved, as per DAI policies and procedures.
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
• Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement.
• Enforce use of DAI's operations & procurement system (TAMIS), etc.
• Maintain electronic procurement records & files in various DAI's system platforms.
• Help DAI staff understand the use of procurement systems as necessary.
• Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans.
• Monitor, track and expedite all project procurement activities and delivery status of goods/services.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
• Prepare cost evaluation data, and source selection documentation.
• Maintain procurement file system in DAI's procurement system (TAMIS).
• Assist with all field-initiated subcontract documents, ensuring compliance with DAI and USAID regulations.
• Monitor subcontracting organizations to confirm that funds allocated are used for specified purposes.
• Develop scopes of work and evaluate proposals for execution of subcontracts.
• Develop capacity of local firms and organizations to create business plans that meet USAID regulations.
• Work with Technical Leaders to coordinate the identification and selection process of eligible subcontractors.
• Analyze and evaluate subcontract proposals and assist with review of sub-contract applications and awards.
• Ensure proper negotiation of the terms and conditions for sub-contracts.
• Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency.
• Collaborate fully with subcontractors to ensure smooth and transparent information exchange and teamwork at all levels.
• Monitor compliance with contract terms and conditions in accordance with USAID regulations and Iraqi law.
support all project operations across grants, procurement, finance, and human resources. And manage day-to-day office needs, including vehicle requests and travel logistics for project staff and short-term consultants.
Finance and Administration
• Act as the receptionist, directing calls, responding to inquiries, and taking messages as needed
• Maintain an organized system for all administrative filing, including inventory, leases, etc.
• Update and maintain office calendar of events.
• Organize logistics for office meetings, including taking notes as required.
• Open and distribute mail.
• Manage the petty cash account, ensuring that all transactions are recorded on the petty cash log, disbursement slips are completed and reconciled, and participate in weekly petty cash counts.
• Monitor petty cash account usage and request replenishment as required.
• Submit procurement requisitions and support administrative requirements of procurements.
• Support administrative requirements of Grants, including filing of grant documentation.
Travel and Vehicles
• Manage travel logistics, including supporting visa requirements, for all staff.
• Assist Home Office staff visiting the project, providing local information on transportation, lodging and any other accommodation as needed.
• Maintain schedules and coordinate staff requests for transportation needs.
• Perform regular audit of transportation service usage.
Facilities and Inventory
• Coordinate maintenance of office equipment to include daily inspection of facilities to ensure proper maintenance and cleanliness of the work area.
• Monitor office cleaning services.
• Identify, schedule, and oversee maintenance and repairs of damaged property, equipment, or unsafe conditions.
• Monitor office supply usage, submitting procurement requisitions as necessary.
• Perform other duties as assigned.
(Basra, Iraq).
Supply Chain Services, Procurement & Sourcing Specialist.
Including but not limited to:
• Undertake contract review to establish work scope required
• Prepare condition assessment reports
• Prepare quotations/tenders.
• Procurement of materials, spares and third party actions/services to meet delivery requirements.
• Customer liaison with regards to progress of work, commercial issues and
component supply.
• When required, planning of workshop activities to meet customer
requirements, contract deadlines and output requirements.
• Order book management, to ensure compliance with customer order.
Requirement, progress reports and maintain output targets in line with
monthly forecasts.
• Prepare job files for timely invoicing, final sign off and closure.
• Assist other shop activities and be flexible within the hub.
• Understanding and adherence to WPI HSEQ procedures, policies and
systems.
Current Responsibilities
Managed base paper and adhesive raw material supply base.
Maintained inventory and directed purchases in coordination with various departments.
Processed purchase change orders and administered purchase requisitions.
Coordinated with various departments for purchasing activities and maintaining inventory in an effective manner.
Resolved quality issues in collaboration with quality control department.
Trained procurement team and other junior staff.
Prepared purchase orders and conducted financial tracking and billing.
Monitored inventory in coordination with third-party logistics providers.
Assisted procurement team in answering product availability queries.
Interfaces with assigned portfolios management in order to plan and prioritize purchasing activities.
Act as the focal contact person for all procurement & finance initiatives for the assigned portfolios.
Ensure POs are created before fact and GR is performed on time.
Review, update and maintain Open Purchase Orders until closed.
Assist in solving the supplier non-conformances.
Follow up System Action Messages in a timely manner.
Prepare return documentation to Supplier.
Ensured all work performed in accordance with departmental and company regulations.
Monitored transmission of materials orders and related data transmission.
Implements plans to assure orders meet specified quality and delivery times and to minimize the total cost of purchases.
Documents performance to action plans and timelines for assigned sourcing projects.
Evaluates current and potential suppliers in coordination with Supplier Quality Teams.
Establishes and maintains rapport with all levels of supplier personnel and internal customers.
Identifies opportunities and implements actions to achieve efficiencies.
(Basra, Iraq).
Supply Chain Services, Procurement & Sourcing Specialist.
I'm assigned to REW - ALS & CPL procurement and during my job I mainly perform the below tasks:
• Interfaces with assigned portfolios management in order to plan and prioritize purchasing activities.
• Act as the focal contact person for all procurement & finance initiatives for the assigned portfolios.
• Ensure POs are created before fact and GR is performed on time.
• Interface with the local AP personnel to ensure that the entire (P2P) process is implemented fully.
• Ensure that the correct P2P process is consistently applied with regard to the use of POs.
• Review planned orders, creates requisitions for purchased items and follow up on the approval process and the lead time.
• Review, update and maintain Open Purchase Orders until closed.
• Assist in solving the supplier non-conformances.
• Follow up System Action Messages in a timely manner.
• Prepare return documentation to Supplier.
• Ensure Adherence to Schlumberger approved Supplier agreements/contracts.
• Identify opportunities and implement actions to continually reduce wasted time, money and resources form assigned tasks.
• Complies with all Schlumberger and local procedures applicable to the job function.
Asia Cell (Basra, Iraq).
I was working on ERP System, Collects the days, over time and vacations, all information for the employees like his name, address and his emails.
Sum of the salary and over time, Book the tickets for the employees and book the hotel also.
(Basra, Iraq).
Operations Support
I was in charge of the of VIP customers service, Solving problems, activate the sim cards, activate or stop of the services to subscribers VIP.
Asia cell (Basra, Iraq)
Operations Support
I was in charge of providing all necessary support to (Asia cell) subscribers in order to resolve all the issues related to (Asia cell) Products and services, respond to calls of subscribers and to answer their questions and solving problems related to sim card.
nothing