Receptionist / Acting Manager
The Nail Bar
Total years of experience :18 years, 7 Months
*Managing three nail technicians
*Opening and closing of salon
*Front house reception
*Making appointments on ESP system
*Client liaison
*Respnsible for all HR related matters
*Order and managing of stock
*Advertsising on different social media platforms
*Responsible for all office administration
*Daily cash up & daily bookkeeping
*Liaise with suppliers on a daily basis
* Diary management
*Client consultations and liaison on a daily basis
*Managing clients’ accounts
*Diary management
*Personal errands when necessary
*Book flights/accommodation and visa applications
*Organise, book and schedule meetings
*Prepare memos, letters and presentations
*Read and analyse incoming memos, submissions and reports to determine their significance and plan their distribution
*Schedule quarterly and annual events as required
*With minimum information, anticipate priorities and schedule accordingly
*Put reminders into manager’s dairy of deadlines to be met and correspond accordingly
*Prioritise appointments and adjust if required and inform relevant parties timeously
*Invite and confirm attendance of invitees to meetings and confirm manager’s attendance to meetings
*Co-ordinate conference calls and ensure all links are in place and in working order
*Take minutes where required and circulate the minutes to the relevant parties
*Management of the reception area
*Welcome guests and provide refreshments
*Liaise with couriers, suppliers and contractors
*Handle and maintain highly confidential and sensitive information
*Maintain accurate and updated filing system
*General office duties such as ordering of
stationery and supplies
*Managing and issuing of stationery
*Data capturing
*Perform any reasonable adhoc duties as required
*Office manager of the General Officer
Commanding’s office
*Secretarial duties
*Receptionist duties
*Safe keeping and filing of all highly confidential
documentation and records
*Maintain accurate and update filing system
*Acting as telephonist
*Handle the director’s leave
*Diary management of the director
*Put reminders into mangers dairy of deadlines to
be met and correspond accordingly
*Prioritise appointments and adjust if required
*Management of the director’s itinerary
*Invite and confirm attendance of invitees to
meetings
* Confirm director’s attendance to meetings and
invitations
*Co-ordinate conference calls
*Check and verifying the director’s telephone
account
*Management of the reception area
*Receive visitors for the director
*Responsible for the arrangements of flights,
accommodation
*Responsible for the withdrawal of advance money
wrt to travelling
*Ensure that counter claims are submitted in time
wrt to advance withdrawals
*Maintain a register of all travel and
accommodation claims and conducting a six
month audit
*Arrange and scheduling of meetings
*Minute taking
*Arrange venue for work sessions
*Compile reports/submissions
*Making notes and recommendation for the
director
*Coordinate logistical arrangements for meetings,
conferences, etc
*Setting up meetings and arranging refreshments
*Responsible for the purchasing of stationery and
refreshments for the office
*Screen all incoming calls
*Keeping a register of all incoming and outgoing
documents
*Office manager of the Director
*Act as telephonist for the Director
*Handle Director’s leave
*Diary management of the Director
*Replying to invitations
*Check and verifying the Director’s telephone
account
*Secretary of the Budget Control Committee
*Compiling and distribution of the minutes
*Ensure the availability of the agenda and minutes
before the meetings
*Arrange order group meetings
*Receive visitors for the Director
*Responsible for the arrangements of flights,
accommodation
*Responsible for the withdrawal of advance money
wrt to travelling
*Ensure that counter claims are submitted in time
wrt to advance withdrawals
*Maintain a register of all travel and
accommodation claims and conducting a six
month audit
*Responsible for the purchasing of stationery for
the office
Responsible for the Director’s monthly petrol
claims
*Administration duties
*Handling enquiries for the suppliers
*Submitting of orders for payment
*Bulk invoicing
*Data capturing
*Typing of correspondence
*Filling
*Working on on POLFIN
*Calculating and submitting of night shift and
overtime duties
*Handling of third party claims en enquiries
*Submitting housing allowances
*Data capturing
*Switchboard duties
*Typing of correspondence
*Filling
*Working on PERSAL, PERSAP & POLFIN
Human Resources Management
Office Management