Procurement Officer
G4S
Total years of experience :10 years, 9 Months
• Supervise the purchase process - receipt of requisitions from branches & staff accommodations, source items from the market, coordinate with suppliers, raise purchase orders and ensure deliveries are completed
• Supervise the day to day activities and performance of the central services admin assistants
• Supervise the day to day activities of storekeepers
• Check stores procedures periodically, check stock and place orders for new uniforms on a monthly basis after coordinating with divisional heads
• Follow up with IBG for timely receipt of uniforms, coordinate with shipping companies for deliveries and ensure adequate stocks are available in branch stores
• Negotiate with suppliers to obtain best rates and credit terms
• Ensure invoices are forwarded to accounts and follow up with accounts for supplier payments
Follow ISO procedure implemented for both stores and purchases
• Coordinate with CSD co-ordinators for requirements of staff accommodation and ensure requisitions are processed and deliveries complete
• Support functions includes admin assistance for conferences & events
•Data Entry for issue of purchase orders
•Filing of purchase orders
•Maintenance of purchase order register
•Contacting suppliers and follow up on the status of all deliveries
•Coordinating deliveries between supplier and with branches / camps
•Co-ordinating with accounts for handover of invoices / payments to suppliers
•Keeping track of all incoming requisitions and following ISO requirements for documentation
•Perform retail store functions to include administrative, inventory management, receiving, special orders, point-of-sale, stocking, and excellent customer service.
•Perform responsibilities of Store Keeper by assisting customers, operating register for sales and returns and processing special orders
•Maintain inventory levels to meet customer demand while following established guidelines. Requisition materials. Perform cycle counts.
•Provide excellent customer service and resolve customers' issues independently.
•Maintain orderly stock room.
•Delivery service and back-up support to Manager.
•Perform other duties as assigned.