Accountant - Finance Operations
YYT FOOD CORPORATION LLC
Total years of experience :15 years, 8 Months
Verifies, records and prepares payments related to Non Trade Expenses (e.i. Outlet Rent, Utilities, Trade Licenses, Telephone Expenses and Outsourced Employees and Other Contractors) in a timely manner.
Verifies, records and prepares payments related to Employees such as Employee End of Service Benefits and employee and travel reimbursements.
Verifies, records and prepares monthly payment for Petty Cash for Corporate, HR and Maintenance.
Process, verifies and prepares monthly payroll for UAE and Bahrain markets.
Prepares monthly Bank reconciliation.
Creates Business Units and Chart of Accounts in JDE Edwards System for all the markets.
Reviews and approves all general entries for both UAE and Bahrain markets
Performs month end closing activities such as reconciliation of General Ledger Accounts, Accrual entries and other related reclassification and adjusting entries.
Assists in preparing monthly comparative P & L for UAE, Bahrain and Qatar markets.
Prepares weekly Cash Flows for UAE market and controls the expenditure in UAE.
Assists in preparing monthly payment plans for UAE market only.
Verifies documents and prepares payment for VAT Return as per FTA Law and files VAT Return Online.
Verifies and records invoices for payment in accordance with the company procedures and policies and ensures that proper documentation is adhered and in line with FTA requirements and ensures that correct tax amount is calculated and booked.
Prepares Supplier Reconciliation to find discrepancies and coordinate with Suppliers and Supply Chain Department if any.
Verifies, records and prepares payment related to Administrative Expenses (e.i. BR Parlors’ Rent, Utilities, Trade Licenses, Telephone Expenses and Outsourced Employees and Other Contractors) in a timely manner.
Monitors and prepares monthly analysis of Administrative and Operating expenses and recommends reclassification of accounts if applicable.
Performs monthly analysis of Accounts Payable Aging.
Prepares monthly inter-company clearing charges summary for Joint Ventures and contra account clearing charges for Anham & Kuwait.
Prepares Monthly Marketing Trade Spending Expense Report, Profitability Report and Daily Sales Report.
Verifies, records and prepares payment for the Employee End of Service Benefit.
Monitors and maintains manual reconciliation and analysis of Employee Deductions against actual payroll transactions.
Performs month end and year end closing. (e.i. preparing adjusting entries and provisions for the monthly recurring expenses).
Perform other related duties as required to provide administrative support in order to ensure effective and efficient office operations.
Processes, verifies and records company payables and receivables in the Tally System. Includes preparation of Payment Vouchers, cheque preparation and Receipt Vouchers
Compiles, enters and posts monthly adjusting and accrual Journal Entries.
Reconciles financial discrepancies by collecting and analyzing account information.
Verifies Sales Contract and prepares invoices for clients.
Handles and processes petty cash and prepares Monthly Petty Cash Register.
Prepares Monthly payroll and prepares necessary bank transfers and cheques related to Payroll.
Prepares Monthly Bank Reconciliation for the company and owner bank accounts.
Processes and monitors the Corporate Credit Card and the Skyward Miles Earned.
Monitors the personal bank accounts of the Company Owner.
Identify improvement areas and propose constructive changes to achieve operational excellence.
Prepares Monthly Finance Charges for the Group.
Processes and records company payables in the Tally System. Includes preparation of Payment Vouchers, Cheque Printing, Receipt Vouchers and Journal Entries.
Handles petty cash and prepares Petty Cash Summary.
Prepares Monthly payroll and prepares necessary bank transfers and cheque related to Payroll.
Amends Invoices in the Software for other group.
Prepares necessary finance reports as requested and required by the Group Finance Controller.
Prepares and processes Tender Bonds and LCs and Telex Transfer payments.
Prepares Monthly Bank Reconciliation for the company and owner bank accounts.
Prepares and processes payments and transfers related to the pre-operating transactions of newly formed companies.
Handles the personal expenses and accounts of the Company Owner.
Handled the Accounts for the following companies as well: Al Rayyan Real Estate W.L.L., Khalid Fontana W.L.L. and AL Rayyan Group for Business & Trade W.L.L. (pre operating transactions)( including General Accounting, Petty Cash and Monthly Payroll)
1. Processes company payables including sub-contractors payments, admin expenses and employee advances and records transactions on PIMS as to Expense Note and Payment Note.
2. Issues official receipts for collections and records the same at PIMS.
3. Prepares monthly Bank Reconciliation for both QNB and CBQ accounts as well as for Petty Cash.
4. Prepares monthly financial reports and its supporting breakdowns.
5. Prepares monthly journal entries and necessary adjusting entries.
6. Relieves some of the duties and responsibilities of the Finance Manager in his absence including handling Petty Cash (preparing Petty Cash vouchers and issuing cash and prepares actual cash count report).
7. Files all the documents and ensures the completeness of those documents.
1. Handles the payables of Hershey Philippines and small markets like Japan, Taiwan, Korea & Dubai.
2. Checks the completeness of invoices and processes invoices for payment through SAP.
3. Prepares vouchers and payment settlement lists and uploads/inputs correct data on CITIDIRECT for paylink payments.
4. Releases checks through CITIDIRECT.
5. Provides necessary documents during month - end to GL Accountant for accruals and inter-company charges.
6. Prepares monthly KPI (Key Performance Indicator) for the total monthly payments.
7. Prepares GR/IR Aging and AP Trade Aging Reports.
8. Processes DME payables.
9. Also prepares application to purchase foreign exchange for those transactions that concerns dollar payment under peso account.
Assists Planning & support in the control of sales/marketing/product support expenses as well as recording royalties and payment of duties & taxes and imported FG and materials.
1. Records, Controls and analyzes trade spending and marketing/product support expenses; records monthly direct marketing support expenses(advertising, promotions and EMS) accrual & reconciles against actual payments to agencies, records, controls and analyzes deals spending & accrual balances.
2. Prepares & issues Credit memos to customers for trade support expenses & processes interface of transactions to AR and GL.
3. Prepares journal entries for sales, returns, remnants
4. Computes and prepares journal entries for Royalties
5. Processes, analyzes & reconciles Advertising bills from Agency
6. Processes and analyzes credit memos for Discrepancies affecting deals
7. Identifies Material in transit account to be charged for bank debit memos and records payment of duties & taxes and payment imported FG and materials in AP module.
8. Prepares quarterly Toilet Duck report
9. Recommends and implements internal control and work simplification process.
a. AP for EDD (which they call Engineering & Development Department)
Verifying documents related to this with the standard (invoice, delivery receipt, quotation (if supplies only), contract (if services only) and purchase order form. After that, processing comes in, wherein auditing of the details of the said documents and then if they met the requirements then they are entered for journal entries on SAP software (the software that SM uses) and then turned over for payment to Treasury.
b. AP for Corporate Offices (these concerns all the supplies used by the office we are in) The same processes are applied, the entry and the verification the only difference is this time it only concerns about the supplies that was bought form this offices.
c. ADFUND (Advertising Fund)
Verification of the documents is also part of this, but this time the concerning documents are; service order form, the summary of the allocation of cost (which is basically prepared also by us), the contract, the summary of budget for each tenant and lastly the shopmag or the newspaper that corresponds to the said expenses. Then they are audited also and lastly, entered to SAP for the journal entries.
d. Marketing (AP for Media)
It has basically the same process as AP for ADFUND.
e. The most important part of my job was to closely monitor also those documents that are not processed due to its incompleteness and follow-up those concerned departments about that certain document
1.Processes New loans for corporate clients and employee loans
2. Processes Interbranch transaction via Debit Credit Advice (DCA)
3. Renews corporate loans and employee loans
4. Manages and clears postdated checks for SCR (Sales contract receivables) for property owned by bank
5.Processes payments of interest and loans for corporate clients and employee.
6. Files and sorts promissory notes.
7. Do other jobs that the team head delegates
BS in Accountancy