Executive Assistant to Managing Director
Advanced International Employment Services
Total years of experience :6 years, 9 Months
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Making Minutes of meeting
• To coordinate with Legal Department for other related concerns.
• To Ensure that all urgent documents will be signed on time.
• To coordinate with Finance Department and do an intensive follow up on the pending payables.
• To ensure the timely submission of weekly reports.
• Maintaining / monitoring staff’s attendance
• Liaison between Intra Company and other subsidiaries
• Managing requisitions for ADCO project
• Communicating with client in terms of payment follow up.