Accountant/Office Administrator
LPL Middle East
Total years of experience :19 years, 0 Months
The role of the Accountant & Office Administrator is to perform all duties
required to assist in the smooth running of LPL Middle East's Finance
Systems and to ensure the smooth running of the day to day office administration
requirements.
Plans, manages and directs the activities of the department to ensure smooth functioning and error-free work flow and general filing.
Performs managerial functions and exercises financial authority at the level established by management.
Ensure all contract related administration affairs are well maintained
Assisting the Regional Manager in all reasonable matters
Participates in meetings related to Administration matters.
Assist Management in establishing long and short term administrative plans.
Provide direction and supervise IT, Accounts and PRO services.
Supervise LPL staff for all matters relating to administration and security.
Maintains an effective reporting system on administrative costs.
Any additional tasks assigned by superior/reporting ahead.
Booking rooms and conference facilities
Ordering and maintaining stationery and equipment supplies;
Sorting and distributing incoming post and organizing and sending outgoing post
Coordinating and maintaining records for department office space, parking, phones, company office keys and credit cards
Providing orientation and training for new staff, conducting research on internet, operating, and troubleshooting new office technologies
Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
Assists in developing reporting processes, procedures, and internal controls for the purpose of maintaining the efficient flow of financial processes.
Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, longevity pay, benefits, leave balances, etc.) for the purpose of providing summaries to other personnel and/or ensuring compliance with established guidelines.
Coordinates the data-processing system for payroll for the purpose of ensuring the system is operating efficiently, effectively, and accurately.
Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.
Participates in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Prepares a variety of payroll related documents (e.g. invoices for overpayments, bank transfers, worker’s compensation checks, budget, verification of employment and salary, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a wide variety of payroll documents and materials (e.g. time sheets, leaves, etc) for the purpose of disseminating information to appropriate parties.
Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, , etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
Researches discrepancies of payroll information and/or for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Responds to inquiries regarding payroll procedures for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
Receives invoices and check requests.
Responsible for Accounts & Bank Reconciliation
Compile and analyze financial information to prepare financial statements including monthly and annual accounts
Ensure financial records are maintained in compliance with accepted policies and procedures
Prepare financial management reports
Ensure accurate and timely monthly, quarterly and year end close
Establish and monitor the implementation and maintenance of accounting control procedures
Resolve accounting discrepancies and irregularities
Continuous management and support of budget and forecast activities
Develop and maintain financial data bases
Financial audit preparation and coordinate the audit process
Ensure accurate and appropriate recording and analysis of revenues and expenses
Maintains professional working relationship with officials from various financial institutions
Took care of telephone inquiries and managed all written correspondence
Handling of Accounts Payable of the Company
Preparation of Journal Vouchers
Handle Sales Transaction Audit & Inventory Accounting/Audit
Reviewing and checking of the adjustment of Sales Transactions
Maintains general ledger, prepares bank statement reconciliations, monthly journal entries generated within the Controller’s Office and from various departments within the organization
Monthly checking and providing Inventory tags to check whether there is a lost item or theft.
Semi- annual checking or counting of all company’s property and equipment and makes necessary reports use by General Accounting.
Monitors and encodes Monthly Inventory Summary Report submitted by General Services Department.
Responsible for the control of Ors Official Receipts) issued to the cashiers of different branches