Payroll Specialist
ADECCO
Total years of experience :5 years, 10 Months
Payroll Management -Manage end to end payroll processing using payroll software and ERP-system for all the clients.
* Distribution of wages through WPS, bank transfer and agencies such as UAE Exchange and Al Ansari
* Attending employee’s grievances through email queries and calls regarding deductions, attendance and
adjustments (if any).
* Archiving payroll documents
* Checking of expenses of the employees and arrange payment
18, 2018 (800 employees - 90% Drivers)
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* Coordinating with outside teams like Accounting, Fleet, Operations and admin dept. teams for tickets, deductions
and other payment for the next payroll cut off
* Update data in payroll system in a monthly basis
* Attending employee email queries and toll free calls
* Preparing mail matching and sending pay slips to employees.
* Archiving payroll documents
* Bank Account Opening - Ensure salary certificate and bank forms and other requirements and submit to the bank
Financial and HR Reports Analysis
* Payroll and Financial Reports preparation such as HR Salary Analysis, Gratuity Report, Salary Report, Year End
Budget Cost, Head Count Budget Cost, HR Draft Plan etc.
End of Benefits (EOSB) Processing
* Responsible for preparing EOSB for employees after taking all necessary clearance and approvals.
Leave Management - Timely maintenance of Leave management system.
* Providing monthly report to other departments.
* Monitor & enter all information pertaining to leave record of employees.
* Maintain attendance record on monthly basis.
* Leave tracker - Summary and individual basis monthly
Medical and Life Insurance (EBP and Enhanced Plan) - Apply for renewal, new employees and cancel the resigned
employees to the broker.
* Monitor credit note and debit note and send to Accounts Dept.
* Monitoring of SOA and advice Accounts Dept.
HR Administration - Reviewing, updating and maintaining proper filing of HR Forms, performance appraisal form
and training schedules.
* HR Filing - Maintaining Employee’s personal file and all other documents from HR Dept. in a monthly basis.
* Database Management - Maintaining and managing data by entering employee information in Payroll System and
Excel sheet Masterfile.
* Prepare employee file folder
* Update organizational chart
* Maintain uniform and air ticket trackers
* Passport tracking - Check at least every 3 months the passport one by one.
Employee Relation / Engagement - Making employees feel that they are important
* Prepare all kinds of certificate such as salary certificate, employment certificate, salary transfer letter, experience
certificate, NOC, warning letters, termination letters and memos.
* Employee recognitions / appreciation letters or token arrangement
* Monitoring of KPI and PIP
* Events planning for employees’ activities / Survey / Awards
Recruitment and visa processing - Prepare and take approval for Salary Structure and Issuance of Offer letter of the
selected candidates.
* Documents to be collected and appointment letter to be issued.
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* Offer letter / labour contract amendment
* Searching, selection and initial interview of the candidate
• Induction to be given on the joining of the employee.
• Visa processing - Arrange all necessary documents and send to PRO such as work
permit, visa applications, residence visa and labor card renewal
* On boarding and off boarding processes.
HR Management and Customer Service - Handling all employee enquiries & grievances.
* Employee Verifications by phone
* Negotiating with staff and their representatives on issues relating to pay and
conditions.
Performance Management - Conduct a yearly evaluation using HR tools, monitoring and will be the basis or salary review
Primary Responsibilities (Group Payroll Officer)
* Payroll processing using advance excel for almost 1400 employees including all payroll reports
* Extractions/ conversion of pay slips from MS excel to MS word and email for every employees
* Final settlement calculations including severance pay, unpaid no. of days and accrued annual leave balance.
* Cash Advances preparations
* Maternity leave calculations
* Encashment of annual leave payment
* Internal Transfer of the employees
* Includes new employees in payroll system by checking and analyzing the employment contract every month.
* Preparation of Annual Budget Cost
* Secure list of personal codes for employees every month in Ministry of Labour website
* Manage salary increments, adjustments and deductions in payroll accordingly
* Adjust monthly salary based on approved amount and effective date accordingly
* Basic knowledge in U.A.E. labour law with regards to payroll
* Entertain inquiries of employees by phone and through emails regarding salaries and all kinds of salary increments
* Communicate to the employees every now and then through MS Outlook and by phone
* Currently updating payroll spread sheet for HRIS System in the future
Other Responsibilities (Group Payroll Officer)
* Preparations of different certificates (COE, Salary Cert, Salary Transfer, NOC, etc.) - Monitoring of salary transfer
from one bank to another with clearance or no liability letter and undertaking letter.
* Answers phone calls and emails for employee verifications for bank purposes
* Medical Insurance card applications management - Applied for Medical Insurance of employees as dependents
1400 employees)
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Responsibilities:
* Payroll Preparation (EVERY CUT OFF/HALF MONTH)
* Manual Processing of Payroll (Timekeeping per hour, per day, per cut off, monthly)
* Payroll Processing using payroll system (Contractual, Rank and File, Managerial Posts)
* Checking of billing and preparations of vouchers for employees under agencies
* Processing of Commission basis employees
* Last Pay, Gratuity Pay, Separation pay, 13th month and other bonuses preparations, Vacation Leaves and other
leaves monitoring
* Recruitment: attends job fairs if needed for sourcing applicants
* Preparing and printing of reports, letters, memos etc., Secured 201 files of employees
* Answers calls or direct calls to other department
* File and retrieve documents, data and other materials
* Ordering supplies such as vouchers, PRF
* Maintaining records of the company like PMR, 201 files, Deduction forms
* Fax, scan and photocopies of data and memos if needed
* Cash Advances processing, Corporate Salary Loan processing
* Compensation and Benefits administrations such as maternity and paternity leave, sick leave, and all mandated
benefits like SSS, HDMF and Phil Health
* Other clerical works within HR premises
Tutor * Private teacher for all subjects of 3 chinese kids for 8 years (2005 – 2014) * Private Teacher for special child with learning disabilities for 1
courses: Units for actual teaching in school