HR and Admin Coordinator
Kids in Motion
Total years of experience :18 years, 7 Months
• Select appropriate methods and techniques for resolving problems;
• Keep proper track on petty cash, keep proper filling of bills copy, and send the same to head office;
• Demonstrate strong interpersonal and communication skills;
• Follow up with all third party contract (e.g. Stationary, hygiene equipment, IT products, uniforms, printing, etc)
• Send monthly staff meeting minutes to all staff (within one week of staff meeting date, each month);
• Conduct and address all (clinical or administrative) recruitment needs by updating the recruitment list at least 1-2 times per month and sending to all related staff. In addition will complete all duties related to recruitment (utilizing admin support staff, when needed) by doing the following;
Conduct pre-screen interviews for all new applicants and schedule interviews accordingly; and
Conduct 1st interviews for all behavior therapist applicants as well as 1st interviews for Case Supervisor/Behavior Consultant applicants along with Clinical Supervisors and Clinical Director or designated clinician.
Manage the recruitment list, keep updating the list and share with the Operations Director.
• Properly set up a system and maintain a system for Performance Evaluations that happen regularly and reminders are sent out to the concerned staff(s);
• Advice management of labour laws( review handbooks to ensure labour laws are accurately reflected and updated) and to ensure to ensure those changes are adhered to at all times;
• Ensure that accurate job descriptions are in place;
• Conduct staff orientations, counseling, provide advice and recommendations on disciplinary actions, exit interviews.
• Preparation of payroll, EOSB benefits and final settlement.
• Assist Operations Director and with all DHCC/government/Tecom related matters with new or existing employees (e.g. visas, applying/renewing professional licenses, etc.)
• Providing a wide range of administrative and clerical support functions including the management of the Company Manager’s and Company Director’s schedule in addition to performing diary and schedule management for the Therapists
• Responsible for daily cash collection, creating a summary report for all payments/ collections on a daily and month basis, sending out reminders to clients with regards to any pending and/ or outstanding payments
• Directly coordinating and working with Insurance providers to obtain authorization for clients’ therapy sessions
• Producing documentation for clients’ insurance reimbursement purposes and documents for insurance claims
• Sending information for claims, following up on claims directly with the client’s respective insurance provider
• Maintaining the Electronic Medical Records system used for updating schedules and appointment bookings
• Scheduling clients appointments and visits in accordance with care plans and the Therapists’ availability, accurately entering relevant scheduling information and creating schedules on the Medical Records Systems
• Assisting in promotional and marketing activities for the clinic including marketing to clients through SMS and email mail outs, producing marketing collateral and disseminating company brochures, flyers and leaflets
• Handling incoming and outgoing correspondence/reports in a timely fashion
• Handling and preparing company events (e.g. workshops, holiday events, community fund raising events)
• Working with management to review and maintain client contracts
• Preparing all paperwork for new applicants and employees for processing and for induction preparation
• Attending to and facilitating administrative and company staff meetings
• Worked as a Teacher and Adviser for 5th and 6th Grade students, taught Math to students in Grade 3-6, taught English to Grade 5 and 6 students and also taught Grade 6 Science, Music, Arts, Social Studies and PE
• Prepared weekly comprehensive lesson plans and utilized the appropriate visual aids for lesson presentations
• Followed up with students and parents, carried out home visitations and additional tuition classes as required
• Carried out assessments and recorded the students’ grades manually and on Microsoft Excel spreadsheets
• Held a range of additional positions, serving as Secretary/ Treasury of the Faculty for a year, Vice President of the Faculty for year in addition to serving as the Coordinator of the Supreme Pupil Government for a year