Sales and Admin Coordinator
GARGASH MOTORS & GENERAL TRADING
مجموع سنوات الخبرة :7 years, 11 أشهر
FOR PURCHASING: Responsible for placing Purchase Orders from local and international supplier. Verifying the correctness and completeness of supplier invoices, contracts and orders. Acquiring approval of products or services for the best prices after reviewing and analyzing all options also keeping Quality as an important factor prior to submitting a purchase plan. Ensures accurate records of purchases, pricing and relevant information concerning the organization's suppliers is maintained.
FOR IMPORTS: Monitors incoming consignment/ containers for on-time clearing from the port. Liaise with the Shipping Company for arranging Delivery Order collection. Coordinate with Freight forwarders for processing Bill of Entry and transportation.
FOR EXPORTS: Preparing of export documentation like Commercial Invoice, Packing List, and COO for GGC and Exit Entry Certificate for Local deliveries & Free Zone.
In-charge in preparing Custom claim submission after re-exporting of goods.
FOR SALES & ADMIN: Generate Sales Invoices, PO’s and GRN
- Updating daily sales for local distribution and coordinates in proper product deliveries to ensure timely completion
- Handles petty cash and prepares expenditure reports
- Organizes & accurately maintains filing system of confidential information
- Manages communication via e-mail, phone calls etc.
- Preparing Reports like Monthly Sales Summary, Oil Consumption etc… and reporting to the Sales Manager.
- Provides efficient & professional administrative support and in full assistance of daily operations.
FOR PURCHASING: Responsible for placing Purchase Orders from local and international supplier. Verifying the correctness and completeness of supplier invoices, contracts and orders. Acquiring approval of products or services for the best prices after reviewing and analyzing all options also keeping Quality as an important factor prior to submitting a purchase plan. Ensures accurate records of purchases, pricing and relevant information concerning the organization's suppliers is maintained.
FOR IMPORTS: Monitors incoming consignment/ containers for on-time clearing from the port. Liaise with the Shipping Company for arranging Delivery Order collection. Coordinate with Freight forwarders for processing Bill of Entry and transportation.
FOR EXPORTS: Preparing of export documentation like Commercial Invoice, Packing List, and COO for GGC and Exit Entry Certificate for Local deliveries & Free Zone.
In-charge in preparing Custom claim submission after re-exporting of goods.
FOR SALES & ADMIN: Generate Sales Invoices, PO’s and GRN
- Updating daily sales for local distribution and coordinates in proper product deliveries to ensure timely completion
- Handles petty cash and prepares expenditure reports
- Organizes & accurately maintains filing system of confidential information
- Manages communication via e-mail, phone calls etc.
- Preparing Reports like Monthly Sales Summary, Oil Consumption etc… and reporting to the Sales Manager.
- Provides efficient & professional administrative support and in full assistance of daily operations.
Operate telephone board efficiently; receive, distribute and send facsimile
Ensuring that visitors are received and dealt with a manner that upholds the company’s image
Screening of daily mails and responding to general inquiries by working out on quotations
Arrange travel itinerary for the Manager including ticket reservations, hotel bookings and fixing of appointment
Coordinates with Supplier for Tender Prices
Preparing of company Invoices and Local Purchase Order
Handles basic accounts related work such as preparation of cheques, bank transfer and deposit.
Follow-up pending orders and shipment.
Monitors and arranges production activities according to schedules, priorities, special instructions, and resource availability.
Supervises daily work for Import/Export by Sea, Air, Road
Monitors shipment movement and updating shipper
Follow-ups and tracking of shipment status ETD, ETA
Coordinates with Client, Agent, Airline/Shipping Line and Courier.
Responding to General Inquiries by working out on quotations.
Verifying the correctness and completeness of supplier invoices, contracts and orders.
Preparing of company Invoices and arranging for distribution.
Responsible in performing accounts related work such as giving assistance for invoicing
Reporting to the Logistic Manager and in full assistance to daily logistic operations.
Achievements: Service Award (2001) Beadle of the Year (2000) TESDA Skills Olympic Representative in Encoding