Executive Secretary cum Admin Team Leader
Confidential company
Total years of experience :8 years, 8 Months
December 2009 - to Present Euroblast Middle East LLC
Executive Secretary to the MD/
Management Secretary/ Admin Team Leader
• Handle general administration & secretarial tasks for the organizations.
• Receiving all incoming and outgoing mails from all the staff of the company including the branches.
• Review, organize and distribution of incoming/outgoing mail.
• Communicate & prepare necessary office correspondence.
• Daily report of all the Company activities gathered as per mails to the Managing Director.
• Provide administrative support to the Managing Director including scheduling of business meetings and appointments and arrangement of department functions and activities.
• Local and international co ordinations such as travel & hotel arrangements
• Maintain office facilities including procurement processing of necessary office supplies and equipment requirements, petty cash management, prepare & maintain expenses report.
• Prepare office supplies and equipment purchase requisitions, coordinate and monitor maintenance services and serve as liaison between departments, management and staff.
• Assists the HR during the employment processing of job applicants by collecting the initial document requirements and scheduling of interview appointments.
• Perform other office functions such as attending telephone calls and fax communications and filing office documents.
• Preparing Gate Passes for our Factory in RAK Maritime for the drivers and staff visiting the Factory.
• Coordinating with Personnel Department for the Renewal of Visa.
• Preparing Quotations, Purchase Order & Invoices using FACTS system.
• Input data and compile report information into a database.
• Maintain and update accounts status of clients on computer software program.
• General administrative duties including but not limited to receiving and directing telephone calls, handling of general inquiries and filing documents.
May 2007 - December 2009 Emirates Group Security
Transguardgroup LLC
HR Assistant
Dubai Airport Freezone
Dubai, UAE
• Assists the Senior HR coordinator in carrying out various human resources programs and procedures for all company employees
• Assist in providing guidance regarding employee relations, Performance management, Compensation/ Benefits, diversity/affirmative action, training & Development and other related areas.
• Assist in functional areas of HR including, benefits administration, HRIS, employee development, training, transfers and increments
• Earn trust and respect of team members and leaders. Anticipate potential problems and develop contingency plans accordingly.
• Actively accessible to team members in an operating setting.
• Collect, compile and input data in HR database
• Prepare a variety of statistical reports for payroll
• Managing performance, developing and motivating junior staff to ensure the highest levels of performance are achieved
• Maintain the comprehensive filing system including archival and storage (personnel file)
October 2006 - May 2007 Al-Sharif Trading Enterprises
Secretary cum Receptionist
Al-Oweis bldg.near DNATA
Dubai, UAE
Duties and Responsibilities
* Responsible of checking the emails and giving them to the assigned section
* In-charge of making travel arrangements (i.e. plane and hotel reservations, airport transfers, hotel bookings, dinners etc..) for the manager and guests
* Taking the minutes of the meetings.
* Reminding the appointments of the immediate boss
* Screening all the incoming papers for the boss
* Answering emails with the knowledge of the boss
* Supervise the flow of incoming and outgoing documents.
* Perform related tasks assigned by the Manager and assist other departments when needed
July 2002 - January 2004 Philippine National Police
Accounting Department
Secretary to the Manager
Duties and Responsibilities
* Report directly to the Manager
* Provide full secretarial and administrative support to the Manager.
* Handle and screen all incoming calls and visitors of the manager.
* Keep planner, schedule of appointments, meetings, functions, etc.. updated at all times
* Attend and take minutes of meeting
* Prepare the manager's business correspondences, memos and circulars
A graduate in Information technology major in Computer Science St. Paul University located in Tuguegarao City Philippines. St Paul University is a Catholic prestigious school which creates professionals especially in lines of medical field and Information technology
science and Filipino club dancing club clean and green club