Maali Alotaibi

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Acting as the primary coordination hub between the Client, senior management, and engineering teams to
ensure seamless information flow and workflow continuity.
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Acting as the primary document control interface between the client and consultant to ensure data accuracy
and completeness.
• Maintaining a structured document control system for drawings, reports, RFI logs, approvals, and change
requests.
• Developing and updating comprehensive project dashboards and action logs, transforming raw project data
into actionable insights for decision-makers.
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Auditing Construction Supervision Consultant (CSC) records and deliverables to ensure strict compliance
with client quality standards.
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Validating the accuracy and integrity of periodic reports submitted by the CSC before escalation to senior
management.
• Leading technical review sessions with the CSC to resolve outstanding issues and accelerate approval cycles.
• Ensuring accurate and timely escalation of issues and risks to relevant senior stakeholders.
• Organizing and documenting weekly and monthly project review meetings, including agendas, minutes, and
action point trackers.

Managing and maintaining project documentation in compliance with company and client standards.
• Conducting regular audits and quality control checks to ensure all documents meet required guidelines.
• Supporting project reporting through the preparation of registers, trackers, and detailed status reports.
• Coordinating with project managers, engineers, and stakeholders to track documentation flow and
secure approvals.

Riyadh Region Municipality- Operation and Maintenance Agency
Follow-up & Workflow Management Specialist
• Aligned goals across departments and improved workflow efficiency.
• Managed executive meetings, schedules, and communication.
• Supported decision-making and prepared performance reports.
Document Controller Specialist
• Edited, signed, and archived documents for accuracy.
• Assisted in project planning and prepared progress reports.

- Worked on a total of 9 projects, managing and auditing documentation, ( MW Project, Incident Project, Capex Project, B2S 5G Project, USF13 Project, ITC Project, Mobily, STC Project, Zain Project).

- Managed the documentation of project-related records regularly, tracking progress across more than 21 project files on a daily basis.

- Streamlined the flow of documents between various teams to ensure effective workflow and coordinated between stakeholders to achieve goals on time.

- Ensured accurate documentation of technical and administrative project data, enhancing document flow to expedite internal processes.

- Monitored and documented capital investments related to projects while organizing financial and technical data.