IT PMO - Lead Associate
GAVS Technologies
Total years of experience :17 years, 0 Months
Scope of Activities: IT Projects & Portfolio Repository Management, Project Status Reporting, Management reporting, creating the New reporting templates and improvising the existing reporting process.
Role Description:
• Maintaining the repository for IT Projects/Other Initiatives and Governance related information for the entire technology projects portfolio.
• Liaising with project Managers to collect the project status reports for all the Active Projects / Other Initiatives to present in the monthly IT Project Board meeting.
• Assisting the Project Manager to maintain the comprehensive project documents as per the NAVIGATE methodology and Approval Process of each phase for the project lifecycle.
• Assisting Project Managers in preparation project flash reports.
• Managing the Change Requests details for Scope, Time and Cost for the entire technology Projects Portfolio.
• Supporting technology projects portfolio in preparation for various audits related to Project Management.
• Providing the projects status to the Capital Expenditure Committee, comparing with Original Baseline Closure date & Approved Budget for their monthly Finance Board meeting.
• Performing the analysis on financials for the entire technology portfolio and presenting to the monthly technology project board.
• Liaising with multiple departments across Bank to collate/share the projects/finance related information/documentation.
• Preparing and sending the Technology Projects Portfolio Monthly report to the Leadership team.
• Managing the strong communication to all stakeholders by communicating the IT Project Board updates, Portfolio Management activities.
• Providing day to day PMO & Administrative support to all the Project Managers.
British Petroleum | PSS Team Lead (Project Management & Operations Support) | Jan 2013 to Feb 2015
Scope of Activities: Invoicing, Resource Management, Sales Funnel Management, and Financial & Management Reporting.
Role Description:
• Providing day to day PMO support to all the Project Managers from India Delivery Center to over the globe for BP account.
• Working closely with the UK PMO team to ensure consistency of approach and reporting standards and taking part in other PMO activities as required.
• Scheduling and participating New Business Meeting with leadership team to discuss the upcoming Opportunities for the leadership approval.
• Developed and maintaining the various business process documents.
Invoicing:
• Coordinating the invoicing deadlines to the PM’s to approve their resources timesheets to raise the receipts/invoices to the client.
• Liaising with different stakeholder for the Timesheet & Budget reconciliation and to follow up with their resources for Non Submission Timesheets.
• Liaising with Finance Team to generate the Invoices for Fees & Expenses for the Approved Performa Invoices.
• Tracking the invoice status from the receipt raised till it gets paid and highlighting the issues to the PO Managers on Weekly Invoicing call.
Resource Management:
• Managing the Resource Roster at globally for a BP Account.
• Working with the client to reconcile the resource details.
• Liaising with the resources to complete their mandatory compliance trainings.
• Ensuring the Project Managers has completed the Roll-On and Roll-Off activities for their resources and the resources has completed all the mandatory trainings.
Management & Financial Reporting:
• Providing the Sales Funnel Metrics reports to the Leadership team to keep the pipeline opportunities up-to-date in SAP OM tool.
• Maintaining & reporting the Won, Lost and Client Withdrawn opportunities, and providing the Win Rate details.
• Tracking the monthly “Sales & Non LBA” report at globally for BP Account and working with CFM team to reconcile the sales figures at the month end.
• Performing analysis on BD (Business Development) spends report and reconciliation.
• Preparing and sending the PMO slides to the Leadership for their MI (Management Information) call on monthly basis.
Scope of Activities: Financial & Management reporting, Time sheet submission & issues Management, creating the New reporting templates and improvising the existing reporting process.
Role Description:
• Created and implemented new reporting process & templates for Products IG.
• Performed analysis on various financial reports (Like M&O - Management Operations, BD - Business Developments & Community Spend) and provided the Forecasted Vs Actual Spend details at Project Level for overall IG.
• Managed the delivery of APAC Level Client categorizations, chargeability & Utilization reports and provided the updates to all the stakeholders.
• Administered the activities of Leakage Hours & Missing Time Report’s for overall IG.
• Liaising with the IDC Finance Team for Resources Chargeability & utilizations.
• Managed the delivery of various level dashboards and detailed reports (Resource, Finance, Seat Occupancy and Chargeability & Utilizations) to the MD’s and the Project Leads at project level.
• Created the MS-Access Database to handle the large set of data to calculate the Chargeability & utilization details at various levels.
Scope of Activities: Time & work plan management, Project status reporting, Resource Management and Handling Exceptions.
Role Description:
• Provided the administrative support to Project Mangers to manage their work plans in SMS tool.
• Administrated the Resource roster at globally.
• Provided the Time & Work plan management support to the project managers.
• Performed financial analysis on all projects; prepared and send various reports to the leadership.
• Worked with CFM (Client Financial Management) team to perform the reconciliation of Time sheets.
• Maintained the MS-Access database to track the timesheet & work plan exceptions, and following up with respective resources & project managers to fix the issues.
• Extracting the reports by using SQL queries and sending it to the PM’s, this would help them to manage their spend details.
• Created the new set of MS-Access query’s to track the “Business Request” related exceptions.
• Handled the various CRs and involved in Sanity & Regression Testing on the updated version of SMS tool.
Lifestyle International Pvt., Ltd., | Jr. Executive (MIS) | May 2007 to Dec 2009 (2.7 Years)
Scope of Activities: Financial & Management reporting and PO Generating.
Responsibilities:
• Preparing detailed statistical (MIS) reports Using MS Excel to track progress of quarterly, monthly and weekly Budgets and sales growth.
• Generating MIS Report (Stock & Ageing Stock) through application.
• Coordinating with Warehouse & Store POC’s to validate the stock level.
• Generating the PO’s and sending it to the Vendor based on the requirement.
• Writing the SQL Queries, to extract the data based on the request of Buying Manager’s.