Deputy Project Manager
Expertise France
Total years of experience :7 years, 11 Months
- Communication focal point between EF, Bar association, ministry of women, and government institutions.
- Monitor the project progresses, outputs and expenses in compliance with the work plan and logical framework
- Identify needs for short-term assignments and plan short-term expert’s mission.
- Review and control the quality of the short term expert’s mission’s reports.
- Implement the monitoring and evaluation system of the project.
- Ensuring implementation of communication & visibility plan.
- Ensure proper reporting to the EU delegation in Lebanon.
- Consolidation of the technical and financial progress reports.
- Control the quality of the reports “monthly, quarterly... “
- Coordinate all logistical aspects of the project.
- Ensure proper forecast for the project, and responsible for financial reports.
- Follow up the performance of the partners and report on the progress.
- Monitor project progress with teams and partners and handle any issues that arise.
- Develop, design, and improve work methods and procedures in coordination with the manager.
- Support in collecting data and writing donor reports.
- Support overall monitoring and evaluation efforts in accordance with the plan, including monitoring, data collection, analysis, report writing.
- Weekly controls the budget and monthly forecast to ensure proper expenses.
- Plan, prepare and implement expenditure verifications with the auditor.
- “best practice exchange workshop” which focuses on peace building, conflict transformation in Syria.
- Note taker from the implementation team in the conflict areas.
- Create a clear report for all the data collected (challenges, strategies, update of each conflict in each area)
- Provide the trainees with the required basic administrative knowledge covering indoor sales and customer service, sales and marketing, cashier, secretary, accounting, and human resource.
- Participate in the preparation of the curriculum and syllabus that satisfy the objectives of the course and include basic administration principles.
- Create lesson plan, presentation, visual aids and other training materials as required stating the objectives of each method used.
- Maintain accurate and update data records and daily reports to the officers in the main office.
- Coordinate with protection and resettlement for studying the cases.
- Reaching all the families that missed the appointment to check the reason if it’s related to movement restrictions.
- Update the appointment schedule based on emergency cases and timeline we are dealing with.
- Identify persons of concern and organize their entry into UNHCR’s premises.
- Counsel refugees and asylum-seeks, managing their expectations on protection, assistance and durable solution.
- Ensure timely and efficient circulation of physical files and other correspondences between reception/registration and other functional units.
- Maintain accurate and up-to-date records and data about refugees and asylum seekers received at the reception centers as per SOP’s.
- Generating PR & PO for bill of quantities “BOQ”.
- Manage and update PR & PO tracking, including tenders and contracts information.
- Review all the tenders sent from procurement, review of contract and follow up on the technical and financial opening.
- Act as focal point on all purchases requests submitted from the programs to the procurement unit.
- Prepare monthly payments of service contractors in liaison with the finance team.
- Assist admin & HR manager in preparing the payroll of national staff in liaison with finance team. - Provide field administrative support to the staff-management when its needed, and conduct field visits with the field officers.
- Responsible for collecting GRN, Invoices from procurement to archive them.
Shifting between all the departments and programs, assisting the managers and field officers
which gave me an idea about all the departments, importance of NGO, their goals and
achievements, and also field work
- Process and review insurance documentation and ensure all documents are complete and documented
- Take payments from customers and apply invoices and process through remote deposit system.
- Ensure the proper flow of requests.
- Maintain office supply inventory
- Assist in monthly whole income report.