Executive Admin Assistant (GM Office)
Diyar United Company
Total years of experience :8 years, 3 Months
• All type of administrative and secretarial duties including coordinating meetings and organizing appointments, composing letters and internal memorandums.
• Welcome and look after visitors.
• Organize and attend meetings, and ensure that managers are well prepared for meetings.
• Process all incoming & outgoing correspondence such as regular mails, couriers, faxes and emails.
• Handle the Admin work for Sales Dept (Administration Forms, Business Trips, Hotel Reservation etc…).
• Generating the attendance report for the sales department and send it to the management.
• Follow up with each person in the Sales Department.
• Prepare the Annual and Sick leave for all the sales Department and follow up with HR Dept.
• Generating a report which will be sent to the finance Department, to calculate the leaves and deductions for each person in the Sales Department.
• Organize meetings and training, and ensure that managers are well prepared for meetings.
Sales Admin:
For Microsoft: Creating new opportunities by collecting the data and Gather all the prospects from the list which is provided from Microsoft.
• Converting the prospects to leads by calling the clients explaining the MS Offering provided by the Microsoft Business Unit and finds the points of interest.
• Schedule meetings with clients and follow up with Microsoft.
• All type of administrative and secretarial duties including coordinating meetings and organizing appointments, composing letters.
• Contact the Suppliers for the requested quotes.
• Preparing cost work sheets and the quotation and send it to the customer.
• Follow up with the customers.
Symantec:
• Contact the Suppliers for the requested quotes.
• Working internally with different departments in DUC to create opportunities and increase pipeline.
• Register all the Requested quotes as opportunity in Symantec website.
• Follow up with the Account Manager to submit the order and to close the Opportunity.
• Follow up with Symantec to claim the rebate.
• Generating the Symantec reports for the Company with the Annual Sales and the closed Opportunities & send it to the management.
• All type of administrative and secretarial duties including coordinating meetings and organizing appointments, composing letters and internal memorandums.
• Handle HR - Coordinator work (Employees Files, Administration Forms, Business Trips, etc…).
• Prepare all the documents for Board Meetings (MOM).
• Welcome and look after visitors.
• Organize and attend meetings, and ensure that managers are well prepared for meetings.
• Process all incoming & outgoing correspondence such as regular mails, couriers, faxes and emails.
• Screen telephones calls, enquiries and requests and handling them when appropriate.
• Maintain the filing system.
• Prepare monthly reports as Admin Assistant.
• Search and prepare schedule for yearly event exhibition.
• Schedule appointment and arrange meetings/seminars for managers and maintain a diary.
• Provide assistance and support to division head and core business.
• Setup and maintain office files, keep correspondence, make filing reports available for reference.
• Manage and prioritize calendar, take full responsibility for resolving conflicts in business.
• Follow-up and do the necessary correspondence for the Company (mails, faxes and letters).
• Relieve management of administrative details, all projects.
• Arrange meetings and prepare agendas in advance.
• All types of secretarial duties
• Prepare the needed documents to prepare the financial statements.
• Post Credit & Cash invoices (Ex. prices-customer account number-Name of the customer).
• Help in all account details and transactions.
• Deal with the clients in order to solve their problems.
• Post Credit & Cash invoices (Ex. prices-customer account number-Name of the customer).