Magda Mitri

Project Secretary/Administration 2006 to 2016

• EHL Consulting Engineers
• South Africa

All project related Secretarial duties and Administrator duties explained:

• Hourly allocations for the entire project team as per Fee Estimate and update of project group latest
• Assisting with claiming reimbursement for funds with proven slips to accommodate claim and pay-out process.
• Specifications formatting as per Anglo American Platinum Standards and package allocations per project file
• Project Reports, Drawing registers and allocations of drawings.
• Organizing hunting weekend venue, food, cook to prepare meals etc. and Client invitations
• Execute project related duties complying to. all expectations of 4 Directors and 5 Engineers.
• Fleet Management - Company vehicle maintenance and control of Engineers site visits bookings. Ensure all vehicles comply to ISO 9004 Site Health and Safety requirements.
• Managing administration on floor as per Administration Manager request
• Covid stock management and screening process and document control as per weekly audits on visitor and calendar bookings for meetings including attendance registers signed by all attendees.

Proposals Administrator 2016 - 2019

• RFQ would be received and would be registered.
• New Proposals number on our BAS system created.
• RFQ with templates Word and Excel to be used by Engineer to edit for quotation
• Proposal finalisation would be done as per client specific.
• Client receives proposals and review specifics according to project plan.
• Suitable employees for the specific job with rate table and Remuneration for hourly fees.

Secretary / Receptionist 2019 - 2021

• Front Office Management, neat and clean presentation with good check QR scan method in place linked with reception check in list and check out on exit with all necessary stationery and material
• Screening calls and transfers to various departmental Manager, Directors or CEO and COO
• Hostess for client meetings with project related Calendar invitation as per Engineering request and pre booked boardroom allocations as per reception management
• Direct visitors to the appropriate person and office or boardroom
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail, couriers, and document deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, QR scan and issue visitor badges)
• Order front office supplies and keep inventory of stock

CERTIFICATES:

• EMCARE Training Academy - Awarded US120344 - Demonstrate knowledge and understanding of relevant current occupational Health & Safety legislation - Certificate Number: LL13358/16633 - 30 August 2019 - CETA - Accreditation Nr. ACC/18/09/00009

• EMCARE Training Academy - Awarded US120335 - Conduct an investigation into workplace incidents - Certificate Number: H1102/13357/16630 - 29 August 2019 - CETA - Accreditation Nr. ACC/18/09/00009

• DEKRA Certificate of Training - basic Fire Fighting - Certificate Number: DNSA - Certificate 26479 - Issued Date 27 August 2015 - Date of Expiry 27 august 2017

• Advanced Assessment & Training (PTY) Ltd SETA Services - Certificate Number: AA/BA3/0060/15 - 31 Oct 2015

• S.A.T.S Training Services - Fire Fighting Level 1 - Certificate Number: 33316 - 28 May 2013

• Vukuzani Education 7 Training (PTY) Ltd - 1996-016156-07 - Financial Life Skills - Certificate Number: 121206/2013 - Course Date 12 December 2013

• Seminar Warehouse Training - Writing Professional Business Emails - 20 March 2012 CBM Training Corporate - Better Business Writing for Secretaries & PA’s - 6 t 7 June 2007

PROFICIENCY LEARNERSHIP COURSES

• Siyabonga - MBA for Office Professionals
• BAS Learnership
• CBM Business Writing for Secretaries and PA’s

MICROSOFT OFFICE SUITE CONSTANT LEARNING:

Courses and updates since 2016 - 2019