Executive Secretary
Public Prosecution
Total years of experience :13 years, 7 Months
Executive Secretary for Public Prosecution
Tasks
what ever requested, will be done
Confidential and normal Secretarial Tasks
Jan 2014 - Oct 2015 Secretary in the criminal Department at east of Cairo Prosecution - Ministry of Justice, Cairo - Egypt
Tasks & Duties
Editting the Prosecution Minutes to affirm the questions directed to the accused, witnesses and answered in the interrogation Minutes
Depositing each investigation case in its own file
Commitment to update the investigation Minutes and any appended documents and featuring it in serial numbers by date, and affirming its classified abstracts, and documenting the file by registering the case number, year, serial, and the statement of the charge, the names of the accused, witnesses and victims in the Civilian prosecution, Moreover, the dates of the arrest of the accused, and registering the data of remand, days set for the renovate, dates, guarantees, release dates, the number of paid vouchers, number of seizures warehouse, or depositing in the courts stores, and the date of the hearings and all concerning the implementation of its decisions.
receiving minutes and exhibits from the police department to be presented to the accused after unseal, then resealing it and being delivered.
Notifying the opponents of the interrogation limited day and place and likewise notifying the witnesses .
Monitoring the implementation of the prosecution decisions after the interrogation, and disposition of the amounts and delivere it to the court treasury and the seizures to the prosecution store or the police Bureau
Registration and up-dating in the various prosecution books and tables (exhibits, red handed, state security, public funds, incomings and outgoings) and type it on Computer
Address all the state’s organs and institutions, their respective, (The Forensic Medical Authority, prison authorities, officers affaires, the various ministries) .
Dealing with lawyers to respond their inquiries or photocopying or access to records
Accompanying a member of the prosecution in criminal incidents to conduct crime scene preview and assimilation
Editting various prosecutors models (inspection permission, arrest warrant, remand) after fulfilling all its data and stamping it seal of the State
Inspection over our Police station and making sure of the implementation of the prosecution decisions in accordance with the law correctly
Questionning the Minutes editors of officers in the official minutes of the recorded facts
Viewing daily over all the cases to be submitted to the judge to decide or not the remand .
Commitment to absolute confidentiality and non-disclosure of the interrogation secrets or make any statements to the press and integrity in dealing
Specialized in drug, firearm, terrorism cases (Criminal , Misdemeanor, management).
22nd sep 2010 - Nov 2013 Immigration incharge in HR dep. for Regency Group Holding / Travel & Tours. > 5000 employees (Doha-Qatar)
Tasks & Duties
Establish new Companies, issue Government License (computer card- commercial regestration, municipality license, ... ) .
Processing New Residence Permit )(RP) for Group staff ( Processing manual and online visa approvals, and change visa approval, issue work visa, Tourist Visa, Business Visa, business visa extension, multiple visa, return visa, Medical appointment, Fingerprint test, issue new Residence permit, Renew Residence permit, RP cancellation, RP transfer, RP reactivation, issue Health card, renew Health card, issue Health certificate, renew Health Certificate, single Exit permit, multiple exit permit).
Prepares daily and monthly reports for E-Government and Manual transactions to close with accountant and reconsolidate if any.
Coordinate for staff tickets, accommodation (material, maintenance, problems, …..)
Handle police stations issues.
Follow up with suppliers for group staff accommodation.
Following up for each transaction to get the job done.
Maintain and update employee files.
Coordinate with all Group companies to finish the tasks
Responds to and resolves difficult and sensitive inquiries and complaints
Reconciles billings for insurance premiums, worker’s compensation, medical claims, and health insurance benefits; resolves any problems with the provider
Filling, printing, recording, secretarial duties.
Attends and participates in professional group meetings
Day - to - day meeting with HR team to discuss achievements and pending, problem solving.
Prepares correspondence and memorandums in support of assigned functions.
Collects and organizes data as needed; prepares various internal and external statistical reports.
Using Excel & Outlook & Power point to facilitate duties.
Performs related duties and responsibilities as required.
Update the Company by all news and updates from Labour department, Ministy of Business and trade, immigration, Hukommi website, and Ministry of interior.
Providing the Top management an appropriate solution for employees problems.
Issue flight Tickets for Group staff employees using Amadeus System
Collects and organizes data as needed; prepares various internal and external statistical
Assists with planning and conducting informational and training sessions for various employee programs such as new employee orientation, safety and injury prevention programs, workers’ compensation, health and wellness programs, annual open enrollment, and other related programs.
Perform a variety of analytical, technical and administrative tasks related to assigned Human Resources function, including classification and compensation, recruitment, liability claims, performance and talent management, onboarding, training, employee development, affirmative action and equal employment opportunity programs, collective bargaining agreement administration, and labor and employee relations.
Conduct investigations of employee complaints, disciplinary actions and grievances and recommend corrective actions or responses.
Prepares, organizes and maintains confidential personnel information and records.
Prepares a variety of documentation including forms for hiring, promotion, separation,
status changes and discipline, updates organizational chart as needed.
Assists in resolving difficult and sensitive internal and external inquiries and complaints.
Reviews existing job classification, ensures job descriptions are current and align with the division’s business plan.
Reporting To Group HR director . Contacts : http://www.regencygroupq.com, 44344444, Mr. Anwr (00974-5584522 )
GRADUATE OF FACULTY OF LAW, AIN SHAMS UNI. HR Diploma from HRCI - USA Soft Skills Courses