HS Principal’s Secretary
Canadian Bilingual School
Total des années d'expérience :13 years, 2 Mois
Prepare written correspondence, forms, schedules, or reports using personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
Maintain school calendar of events. Reception and Phones
Schedule meetings and appointments and maintain calendar for principal.
Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff. Files Secretary to Principal Job Description
Maintain physical and computerized files including mailing lists, student records, visitor logs, office communication, and grade reports.
Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory
Perform routine bookkeeping tasks to maintain campus budget records.
Prepare and process purchase orders.
Receive, store, and issue supplies and equipment.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). Assist with coordination of faculty meetings and campus activities. Assist with campus budget preparation.
Maintain inventory of fixed assets, equipment, and supplies. Other Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
Maintain confidentiality.
Gather, handle and administer information
Prepare and distribute documentation such as presentations, reports, LPOs, invoices and letters
Maintain accurate records in the Saba Learning Management System (LMS) and other databases
Track training budget utilization and Dealer Retail Standard fulfillment
Monitor and follow up e-learning enrollments
Arrange business travel for training branch
Coordinate with finance department regarding claims, invoices etc
Support internal and external communications of all kind
Coordinate training booking admin with DMEL and A&A secretaries/ administrators from enrollment to travel
Check progress and/or coordinate cross-departmental tasks, projects and reports
Assist in preparation and dissemination of communication on company intranet
Prepare training materials for internal training deliveries
Support the organization, set up and facilitation of training events
Download and provide training materials and videos to respective audiences
Handle stationary and other supply orders and monitor stock levels
Arrange food and beverages for training groups
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Requirements
Proven administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Proficiency in MS Office
book ticket, make hotel reservation
Tay Travel, from Jun 2005 till September 2006.
Job Title: Tourist Plan Organizer.
Job Description: Responsible for organising programs.
Booking all the Hotels reservations and Nile cruises.
