Maha Semaan

• Support the Secretary General in managing emails, calendar, and confidential files.
• Dispatch mail, invitations, and parcels addressed to the Secretary General.
• Manage the Secretary General’s calendar, meetings, and travel arrangements.
• Handle confidential information with discretion and maintain data privacy standards
• Assist with preparing presentations and briefing materials for meetings and conferences.
• Maintain contact lists and manage communication distribution for the SG office.
• Monitor deadlines and follow up on pending tasks to ensure timely completion
• Receive calls and visitors, screen requests, take messages, and redirect as needed.
• Organize and file documents, reports, and other materials.
• Oversee the preparation of materials and logistics for executive meetings and events, ensuring protocol compliance.
• Prepare agendas, take minutes, follow up on action points, and provide updates for official meetings.
• Support digital file management and archiving systems to ensure proper documentation
• Act as Secretary General’s coordinator, maintaining relationships with executives, staff, legal counsel, regional offices, partners, and external stakeholders.
• Perform other duties assigned by the Secretary General.

• Administrative & Reception Support: Provide administrative assistance to teachers and school officials, greet and assist parents, staff, and visitors, handle calls, take messages, draft and distribute announcements and circulars.
• Student Records & Data Management: Maintain student files (both digital and physical), compile and share student information (attrition, parental status, homeroom details), and ensure confidentiality across various systems (Eduka, Pronote, Toddle, Laserfiche), coordinated the preparation and distribution of certificates and report cards.
• Liaison & Communication: Act as a liaison between lower school, other schools, internal and external stakeholders, and coordinate necessary documents for district office communication.
• Staff & Faculty Coordination: Track staff, faculty, and students’ attendance (tardiness, dismissals) for payroll processing (staff & faculty), assist the assistant director in teachers’ replacements when absent.
• Staff & Faculty transportation allowances: by using the Oracle system, ensuring an accurate processing with compliance of IC policies
• Meeting & Event Organization: Schedule, organize, and coordinate logistical and administrative arrangements for meetings with the director, PLT, parents, class meetings, guest speakers, field trips, In-Service day, seminars and other events.
• Admissions & Compliance: Handle the admission and enrolment process, collaborate with other departments for data consistency, prepare statistics, and finalize MEHE lists and requested documents in coordination with the IC MEHE Office.
• Managing office expenses and petty cash: ensuring accurate record-keeping and timely reimbursements, including tracking transactions, reconciling accounts and expenditures, and maintaining financial records to support budgeting and reporting.
• Administrative & Financial support: Support the management team and school staff with administrative and financial matters, including payments, entitlements, and other accounting needs.
• Procurement: Work closely with suppliers, service providers, and implementing partners to gather quotations, verify and clarify documentation needs, maintain follow-up on pending deliveries, and address any administrative issues that arise.

• Administrative & Reception Support: Provide administrative assistance to teachers and school officials, greet and assist parents, staff, and visitors, handle calls, and take messages.
• Student Records & Data Management: Maintain student files (both digital and physical), compile and share student information (attrition, parental status, homeroom details), and ensure confidentiality across various systems (Eduka, Pronote, Toddle).
• Liaison & Communication: Act as a liaison between preschool, other schools, internal and external stakeholders, and coordinate necessary documents for district office communication.
• Staff & Faculty Coordination: Track staff, faculty, and students’ attendance (tardiness, dismissals) for payroll processing (staff & faculty).
• Staff & Faculty transportation allowances: by using the Oracle system, ensuring an accurate processing with compliance of IC policies
• Meeting Organization: Schedule and organize meetings with the director, PLT, parents, and teachers.
• Admissions & Compliance: Handle the admission and enrolment processes, collaborate with other departments for data consistency, prepare statistics, and finalize MEHE lists in coordination with the IC MEHE Office.