Office Administrator
Sharaf Trading LLC
Total years of experience :22 years, 3 Months
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
• Devising and maintaining office systems.
• Booking rooms and conference facilities.
• Liaising with staff in other departments and with external contacts.
• Ordering and maintaining stationery and equipment.
• Sorting & distributing incoming post and organizing and sending outgoing post.
• Arranging travel & hotel bookings for executives.
• Organizing & storing paperwork, documents & computer- based information.
• Assisting sales team in preparing quotation, purchase orders, invoices, & delivery notes.
• Recruiting, training & supervising junior staff & delegating work as required.
• Managing in-house and external events.
• Providing secretarial support to Executives such as Calendar management, scheduling meetings, creating agendas and taking minutes, answering & filtering phones, managing email correspondences, etc.
• Maintaining workflow by studying methods, implementing cost reductions and developing reporting procedures.
• Assisting HR team in payroll & maintaining attendance system.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation and transcribe information.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects, and contribute to committee and team work.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Handling incoming & outgoing calls, conveying messages & querries.
• Provided support to the sales team, ensuring all sales and service objectives were met.
• Responsible for customer service in the digital equipment division, duties included answering customer queries, problem solving and providing detailed information on new products.
• Worked with new customers in the development of new accounts and the implementation of new systems.
• Assisted in the development of new policies and procedures.
• Assisted in the training of new customer service representatives and associates.
• Performed market research surveys on customer needs and requirements.
• Prepared weekly sales reports for the sales team and sales management.
• Generated repeat business through successful client follow-up.
GPA 2.93 Major- Marketing
Bachelor of Commerce in Banking & Finance
