Contracts Specialist
Ma'aden Phosphate Company
مجموع سنوات الخبرة :22 years, 6 أشهر
MA’ADEN PHOSPHATE COMPANY, Contracts Specialist at Jubail, JV with SABIC, one of the largest integrated mining and phosphate processing complex in the world consisting of Sulphric, Phosphoric Ammonia and Dia-Ammonium Phosphate Plant and Power and Desalination Plants. The nature of duties and responsibilities are.
Processing Bid/Tender documents, floating Bids/Tenders for Materials/Services. Pre-qualification of Vendors, make site visits with End Users. Organize and conduct Job Explanation Meetings, Answer queries. Carry out Commercial Evaluation. Do Negotiation with Bidders. Prepare Award Recommendation and Award Contracts. Prepare Agreements/Contracts. Administration and Management of Contracts. Enter in Oracle System.
During this period I have finalized 36 contracts worth 134 Million at 122 Million.
Sales and Marketing for Supply and Installation of Cantilever Car Parking Shades. Take site measurements. Provide design drawings and poposals. Negotiation and execution of the projects. Collection of payments.
Purchaser in Materials Management Department, a Partner with Square D of USA at Dammam who are engaged in building LV & MV Switchgear and Electric Panels for Oil, Gas and SABIC Industries. Floating FRQs quotations, evaluation, negotiation and placing orders and follow up delivery of materials in time.
EniRepSa GAS Ltd., Buyer in Procurement & Contracts, Multinational Upstream JV (Eni of Italy, Repsol of Spain and Saudi Aramco - Shareholders) at Al khobar, KSA engaged in Exploration, Drilling, Production, Processing and Export of Hydrocarbon Gas in the Empty Quarter of Saudi Arabia.
Reported to Procurement Contracts & Procedures Specialist and CEO. During this period 48 Contracts worth 1 Billion Dollars were signed. The nature of my duties and responsibilities are detailed below.
PROCESSING OF PURCHASE REQUISITIONS
Float tenders and enquiries and invite competitive quotes: Preparing, approval and processing and Float tenders and enquiries and invite competitive quotes for Supply of Materials/Services and follow up. Verify that the quotes are in line with our specifications and requirements. In case of variance check with the Requesting department/End User whether the items quoted /offered are compatible with their requirements and if required invite Vendors to clarify to the Requesting Department/End User.
Commercial Evaluation and finalize the most competitive bid of the Contractor/Supplier and Vendor
Negotiate with suppliers for Quality Products, Warranty, After Sales Services and Support, Delivery Lead Time, Discount and Credit Facility.
Prepare Agreements, Contracts, Purchase Orders in favour of most viable Vendors/Suppliers and put up to the P&C Specialist for verification and obtain CEO’s Signatures.
Prepare Call Out Orders in case of Open Contracts
Upon execution of the Contracts/Agreements and Purchase Orders scan and distribute to Contractors, Suppliers and Vendors, Operations and Finance Department.
EXPEDITOR
Follow up on Delivery of products on committed time.
Arrange availability of material for the job at the right time at the least possible cost to fulfil the requirement.
PROJECT REQUIREMENTS
Follow up for Open Orders to ensure that all the POs have Expected Time of Arrival and then follow up again to ensure hitting these ETAs.
Obtain Final Completion Certificates/Delivery Note from Vendors / Contractors / Suppliers.
Assign Purchase Requisition Numbers and Set up Contract Files & update Purchase Order Register
PRE-QUALIFICATION
Hunt for the Vendors/Suppliers/Contractors and request for Pre-qualification Documents. Pre-qualify the Vendors and develop an approved Supplier/Bid List.
TENDERS
Print/Photocopy Tender Docs, Prepare Folders, Airway Bills and arrange Courier pick up.
Follow up on Acknowledgement of Tender Docs and update the tender Float Register,
Clarify queries for tenders
In case of Extensions of Bid submission if any, advise in consultation with P&C Specialist.
Receive Bids and submit to COO.
SERVICE REQUESTS
Process and forward Service Request to the Share Holders and upon receipt. Proposals, issue
Acceptance, Scan distribute to concerned Department
CONTRACTS
Prepare Agreements and Contracts and draft Terms and Conditions paragraphs and clauses and Forward Contracts to Vendors for confirmation and forward final Contracts, Agreements for execution and distribution to Contractors/Suppliers and Vendors and Operations & Finance.
Prepare Amendments to Contracts
Procure Office supplies and stationery for P&C
Printing of Office Stationary
Prepare reports required by Accounts/Auditors
Any other duties and responsibilities assigned by Procurement & Contracts Specialist.
Assistant to General Manager at Alkhobar who were engaged in providing Tubular Inspection & Wireline Services to Saudi- Aramco.
Screening telephone calls and documents. Fix appointments, schedule meetings, attend meetings and prepare minutes of meeting. Handle communications. Prepare bid documents.
Procurement, Sourcing import and distribution of processed food products and Juices from Philippines and Thailand.
Negotiation, placing purchase orders. Maintaining Accounts and collection of payments.
FUGRO-SUHAIMI LTD. Credit Controller, a Multinational JV of Netherlands, Holland at
their Head Office at Dammam, Saudi Arabia engaged in Geotechnical & Material Testing and
Hi Tech NDT Engineering
Headed the Credit Control and Collection Department and reported to Finance & Administration Manager and GM in Liaise and coordination with Divisional and Branch Managers at Dammam Riyadh, Jeddah, Yanbu, Jubail and Abqaiq.
During this period, out of 20 Million Receivables, apart from the regular monthly collection of 2.5 to 3 Million, I had collected about 16 Million of which 1 Million represented Bad Debts and 4 Million accounted for over 120 days. In those stringed conditions and stagnant market, I had been able to make an average collection of 2.5 to 3 Million PM. Even in Ramadan and Eid Al Adha periods also I have met the budgetted collection target. I was handling about 1000 Clients out of which 500 were Active viz., Public and Corporate Sector. My duties and responsibilities were:
AlZAMIL PARTITION INDUSTRIES, Credit Controller/Customer Services Supervisor at Dammam who were engaged in manufacturing Supply and Installation Demountable Aluminium
And Gypsum Office Partitions and Workstations.
During that period out of 8 Million Receivables, I had collected about 4 Million Bad Debts. The average monthly collection was about 0.5 Million P.M. I was handling about 200 Clients all over the GCC countries out of which 100 were Active. The responsibilities were:
Credit Control Administration
1. Formulate Credit Policies in consultation with the Management. Implement and monitor the application of company credit policies and procedures by the Divisional and Branch Managers of the Area Offices.
2. Check Contract Payment Terms and suggest to Management to impose strict Payment Terms
3. Review Credit Applications of Clients. Check and verify Trade References.
4. Evaluate and Assess the creditworthiness of the clients and Assign Credit Ratings - Identify Creditworthy, Delinquent, Slow Payers and Bad Debt Clients. Suggest and Recommend Advance Payment/Down payment/Bank Guarantee and balance before issuing the Reports.
5. Develop strategies for Debt Collection
6. Formulate procedures for Debt collection.
7. Identify early warning signs and develop strategies for Managing Problem Accounts.
8. Propose and Fix Credit Ceiling Limits in consultation with the Management.
9. Approve Credit Transactions
10. Monitor and catch problem accounts.
Building Client Relations
1. Correspond and Communicate with the clients and build cordial relations with them. Send Letters, Faxes and Statement of Accounts.
2. Visit the clients periodically and have meetings and discuss with them about the payment schedules, Part payments and Deferred Payment. Request Payment Schedules from the clients.
Collection Functions:
1. Planning, Scheduling and Supervision of the efforts of Collection Team at Dammam, Riyadh, Jeddah, Yanbu, Jubail and Abqaiq.
2. Chase and follow up clients for payments.
3. Review and Reconcile customer accounts and issue Credit Notes.
Retention Payment:
Lodge Claims for Retention Payment in compliance with the Contract Terms. Issue No Due Certificate, Final Release Agreement and submit Final Zakat Certificates.
Bad Debts
1. Recovery of Bad Debts.
2. Send Warning letter and Notices to the clients withdrawing services, suspending work and withholding reports, if payment is not forthcoming.
3. Propose to Management the amounts to be written off
4. Advise the Finance & Admin. Manager to offset Vendor Payables against their Receivables.
5. Liaise and coordinate with the Divisional Managers and Branch Managers on problem accounts and sort out the discrepancies and solve the problems.
Generating Reports for the Management
Bi Weekly, Account Receivables over 90 Days with Status, Forecast of Expected Collections, Collection Report. Advise Bad Debt Clients, Stop List Clients, Black Listed Clients. Quarterly reports for Fugro NV Holland.
Studied for 2 years for Bachelor of Law from the University of Mumbai.